REQUEST FOR PROPOSALS

26-084-RFP

PHASE 1 ENVIRONMENTAL SITE ASSESSMENTS FOR THE WEST

SACRAMENTO LEVEE IMPROVEMENT PROGRAM

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: September 28, 2026

DEADLINE FOR QUESTIONS: October 12, 2026

RESPONSE DEADLINE: October 26, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

REQUEST FOR PROPOSALS

Phase 1 Environmental Site Assessments for the West Sacramento Levee

Improvement Program

I. Introduction II. Scope of Work

III. Proposal Requirements IV. General Information V. Terms and Conditions

VI. Evaluation Criteria VII. Consultant Selection and Contract Award

VIII. Standard Contract Information IX. Proposer Questionnaire

Attachments:

A - ESA WSAFCA Contract for Services

B - Insurance Checklist WSAFCA

C - ESA Corridor Map

D - C1S Corridor KMZ (Open in Google Earth or ArcGIS Pro)

E - UPRR Corridor KMZ (Open in Google Earth or ArcGIS Pro)

F - YBEL Corridor KMZ (Open in Google Earth or ArcGIS Pro)

Request for Proposals #26-084-RFP Title: Phase 1 Environmental Site Assessments for the West Sacramento Levee Improvement Program

1. Introduction

1.1. Summary

Please state the Statement of Purpose of this Solicitation, being as descriptive as possible.

STATEMENT OF PURPOSE

The West Sacramento Area Flood Control Agency (WSAFCA) is soliciting proposals from qualified firms or individuals ("Proposer") to provide Phase 1 Environmental Site Assessments. More details on WSAFCA's needs for this work are provided in the Scope of Work.

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal

("RFP") by the deadline below ("Proposal"). The Proposer selected by WSAFCA pursuant to the terms of this RFP and WSAFCA's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

1.2. Background

West Sacramento is a dynamic riverfront community in Northern California, located along the

Sacramento River and served by the Sacramento River Deep Water Ship Channel that supports the Port of Sacramento. Since its incorporation in 1987, the City has grown to encompass approximately 22 square miles and a population of more than 55,000 residents.

The West Sacramento Federal Project (Project) was authorized under the 2016 Water Infrastructure

Improvements for the Nation Act and has a current estimated cost of $2.01 billion. Prior to receiving a

New Start designation, the West Sacramento Area Flood Control Agency (WSAFCA) and the State of

California invested nearly $210 million in advanced construction to reduce flood risk for residents, businesses, and critical infrastructure. These early improvements included the Southport Levee

Improvement Project and three levee segments in the northern portion of the City. To date, the U.S.

Army Corps of Engineers (USACE) has received approximately $153 million in pre-construction engineering and design (PED) and construction funding to advance the next increments of the Federal https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=2884025

Project, including the Yolo Bypass East Levee (YBEL-S) and Sacramento River North Levee (SRNL)

Contract 1S.

As the Non-Federal Sponsors under the Project, WSAFCA and the State of California are responsible for providing all required lands, easements, relocations, rights-of-way, and disposals (LERRDs). Several locations have been potentially identified to meet these project delivery needs. To support this effort, WSAFCA requires Environmental Site Assessments to evaluate existing site conditions, identify potential environmental concerns, and ensure compliance with applicable federal and state requirements. These assessments will inform property acquisition, access planning, and construction readiness for the

YBEL-S, Contract 1S and other West Sacramento Levee Improvement Program project areas.

1.3. Contact Information

Andrew Farris

Flood Protection Planner

1110 West Capitol Ave.

West Sacramento, CA 95691

Email: andrewf@cityofwestsacramento.org

Phone: (916) 617-5318

Department:

Capital Projects - Flood

1.4. Timeline

Project Release Date September 28, 2026

Question Submission Deadline October 12, 2026, 4:00pm

Question Response Deadline October 15, 2026, 4:00pm

Proposal Submission Deadline October 26, 2026, 4:00pm mailto:andrewf@cityofwestsacramento.org tel:(916)617-5318

2. Scope of Work

2.1. Scope of Work

2.1. Scope of Work

This Statement of Work (SOW) covers Phase 1 Environmental Site Assessment (ESA) services for the

Contract 1S (C1S), Yolo Bypass East Levee (YBEL)- South, and Union Pacific Railroad (UPRR) Closure

Structure project corridors, with Phase II ESA services defined as optional and to be authorized separately if warranted. Other West Sacramento Levee Improvement Program projects may also be included as a later optional task. The Consultant will provide project management, technical investigation, documentation, and recommendations to support project planning and potential property acquisition. The Contractor must deliver a standalone Phase 1 report for each parcel and/or separately owned non-APN area. Potential acquisitions are grouped into project areas for organizational purposes only.

All work must comply with:

• 40 CFR Part 312

• ASTM E1527-21 Standard Practice for Phase I ESAs

• Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA) (42

U.S.C. §9601 et seq.)

• Superfund Amendments and Reauthorization Act (SARA) (1986 amendments to CERCLA)

• Small Business Liability Relief and Brownfields Revitalization Act (2002)

• Applicable California environmental statutes, including requirements by DTSC, RWQCB, and county environmental health agencies.

All work shall be performed under the supervision of a California-licensed Professional Geologist (PG) or Professional Engineer (PE).

Phase I ESA Tasks

• Project Management o Assign a single Project Manager as WSAFCA’s primary contact responsible for all Consultant and subconsultant work.

o Provide monthly progress updates and maintain a project schedule and budget log.

• Records and Database Review o Conduct regulatory database searches and review records from applicable agencies including RWQCB, DTSC, CalRecycle, Yolo County Environmental Health, Cal-EPA, U.S. EPA, and local fire departments. This list is not inclusive.

o Review prior WSAFCA corridor studies, including the Sacramento River West North Levee

Project Corridor Assessment.

• Historical Research and Interviews o Compile and evaluate historical sources, such as Sanborn maps, city directories, aerial photographs, and building permit records to identify past uses and potential contaminant sources.

o Interviews with past and present owners, operators, and occupants.

• Site Reconnaissance o Perform a non-intrusive, walkover reconnaissance of accessible parcels within the investigation corridor, including waterfront parcels and landward areas extending at least 20 feet from the landside toe where applicable.

o Document observed conditions, potential Recognized Environmental Conditions (RECs), and photo documentation keyed to APN and project station.

• Data Integration and GIS o Deliver a single dataset compatible with ArcGIS for upload and use by project stakeholders.

• Risk Screening and Recommendations o Evaluate findings against All-Appropriate Inquiry (AAI) criteria (ASTM E1527-21 and EPA standards) and identify properties requiring further investigation.

o Provide clear recommendations, if necessary, for Phase II investigation needs, scope, and prioritization.

• Report Preparation o Submit Draft Phase I ESA Reports for review.

o Address written comments from WSAFCA and State of California Department of Water

Resources (DWR) with revisions or written responses.

o Deliver Final Phase I ESA Reports incorporating responses to comments.

• Quality Control and Review o Conduct a thorough review to ensure adherence to professional and regulatory standards and criteria

Optional Phase I ESA Task (WSAFCA Authorization Required)

If the Phase 1 ESA Report is older than 180 days, WSAFCA may authorize an update to the Phase 1 ESA

Report. The update process shall follow ASTM E1527-21 and EPA guidelines.

Optional Phase II ESA Task (WSAFCA Authorization Required)

If Phase I findings indicate potential contamination or if property acquisition requires confirmatory testing, Phase II services may be authorized.

Deliverables

• Project Management Deliverables: Project schedule, monthly progress updates, budget log.

• Phase I Deliverables: Draft Phase I ESA Reports; Final Phase I ESA Reports; GIS dataset compatible with ArcGIS; photographic log; database search results and historical document summaries.

Coordination, Meetings, and Project Management

• Meetings: Consultant will participate in virtual coordination meetings as requested. In-person meetings will be scheduled only when necessary and at WSAFCA’s request.

• Roles: WSAFCA will provide overall project oversight. The Consultant will prepare technical materials, lead discussions and meetings, and present findings.

• Review Process: WSAFCA and DWR will review draft deliverables and provide consolidated written comments. Consultant will respond to comments and submit revised deliverables.

Schedule, Rights, Term, and Assumptions

• Schedule: Consultant shall propose a schedule in their proposal; WSAFCA will negotiate schedule.

• Rights of Entry: WSAFCA is responsible for securing Rights of Entry for on-site investigations.

• Term of Contract: Initial contract term of 2 years with the option to extend for one additional one-year term, subject to funding and mutual agreement.

• Assumptions and Exclusions o Excluded: intrusive sampling or Phase II work unless separately authorized.

o Excluded: long-term remediation, regulatory closure negotiations, or litigation support unless separately scoped.

o Consultant assumptions will be documented in the proposal and any changes will be handled via written change order.

o Phase 1 work is not subject to prevailing wage requirements; Phase 2 work is subject to prevailing wage requirements.

Budgeting and Change Orders

• Fee Structure: Phase I work will be proposed as a fixed fee amount as agreed in the contract.

See the solicitation attachments section for maps of the project corridors and geospatial information to assist estimating the work.

o Acreages subject to a Phase 1 for each project area are as follows: YBEL-S 23.7 acres, UPRR

3.0 acres, C1S 42.8 acres.

o The Contractor must prepare a separate Phase 1 report for each parcel or non-APN area in each project area. WSAFCA may ask for a Phase 1 report for only a specific parcel, section(s) of the project area, or the entire project area(s) at one time. Timing of delivery to comply with ASTM/EPA requirements may vary between reports. The Contract must assume multiple mobilizations in each project area and delivering reports at differing times within the 2 year contract period.

• Optional Work Authorization: Phase II services will be authorized by WSAFCA via written task order or amendment and will include a separate budget, schedule, and scope.

• Change Orders: Any work outside the agreed scope will require a written change order and cost estimate prior to commencement.

Acceptance Criteria

• Deliverables will be accepted when they meet the requirements of this SOW, conform to ASTM

AAI standards in effect at time of Notice to Proceed, and address WSAFCA and DWR comments to the satisfaction of the Agency.

2.2. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

RFP is subject to compliance monitoring and enforcement by the DIR.

B. Proposers are hereby notified that the California Department of Industrial Relations (DIR) has determined the general prevailing rates of wages for each craft, classification, or type of worker needed to execute the Work. Current prevailing wage determinations are available on the DIR

General Prevailing Wage Determinations website https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm The applicable prevailing wage determinations are incorporated herein as if set forth in full.

2.2. Term of Contract

The initial term of the Contract is at WSAFCA's discretion and may be up to 2 years. WSAFCA also reserves the right to extend the Contract for up to 1 additional 1-year terms (individually, “Extension”) https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm upon the same terms and conditions as parties agreed to in the Contract. Thus, parties agree the

Contract may be for a total of 3 years upon the same terms and conditions as parties agreed in the

Contract.

Notwithstanding the foregoing, WSAFCA is not obligated to extend the Contract for any amount of time.

If there is outstanding work within the Scope of Work at the end of the term of the Contract and

WSAFCA requires time to solicit for and secure an alternative contractor, Contractor shall continue to provide the services within the Scope of Work on a month-to-month basis, not to exceed six (6) months, at the same cost, terms, and conditions in effect at the termination of the Contract. WSAFCA shall give

Contractor at least thirty (30) days written notice of such a need and the anticipated timeline to secure an alternative contractor.

3. Proposal Requirements

3.1. Proposal Format & Content

Proposer Questionnaire must include each of the following sections to be uploaded in the Proposer

Questionnaire section.

A. Proposal Transmittal Letter

B. Proposer's Mandatory Qualifications and Experience

C. Technical Project Approach

D. Cost Proposal

E. Example Phase 1 Report

Specific content and format requirements for each section are detailed below.

Each section shall be uploaded in the Proposer Questionnaire section of this RFP.

3.2. Proposal Transmittal Letter

A Proposer is required to provide a written transmittal letter and offer in the form of a standard business letter ("Proposal Transmittal Letter" or "Letter"). The Proposal Transmittal Letter shall reference and respond to the following subsections in sequence and have attached to it corresponding documentation, as required. A Proposal Transmittal Letter is mandatory and failure to provide the required information may result in the proposal being considered nonresponsive and rejected.

A. Proposer's Name and Contact.The Letter shall state the complete name, or business name, of the Proposer making the Proposal. The Letter shall state the name, title, mailing address, email address, and telephone number of the person WSAFCA should contact regarding the Proposal.

B. Statement of Offer. The Letter shall state that the Proposal is an offer to complete the Scope of

Work and the offer, including the Cost Proposal rates and budget, remains valid for at least ninety (90) business days after the Proposal due date.

C. Conflict of Interest. The Letter shall state whether the Proposer, or any individual who shall perform work under the Contract, has a possible conflict of interest and, if so, the nature of that conflict. WSAFCA reserves the right to terminate the Contract if its execution would or could create, or give the appearance of creating, a conflict of interest. WSAFCA, at its sole discretion, shall make all determinations on the existence or appearance of a conflict of interest.

D. WSAFCA Contract Terms. The Letter shall include a statement of acknowledgement that

WSAFCA standard contract and insurance (Included in Attachments) have been reviewed and accepted by the Proposer with or without qualification.

1. If the Proposer has qualifications, the Proposer shall download a copy of the standard contract and re-upload a version of the document in the Proposer Questionnaire under https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=2884022 https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=2884022 https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=undefined https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=2884029 https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=2884022

Standard WSAFCA Contract Qualifications identifying the contract language at issue and

Proposer's suggested adjustment or modification.

2. If no qualifications are identified, Proposer is presumed to have accepted WSAFCA's standard contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification.

E. Subcontractors. The Letter shall state whether the Proposer intends to use subcontractors, subconsultants, or other contracting parties to complete the Scope of Work (collectively, "Subcontractors"). If so, the Letter shall clearly identify the name of each proposed

Subcontractor, their mailing address, email address, and telephone number as well as the service related to the Scope of Work that the Subcontractor is anticipated to perform. NOTE:

The Contractor must obtain written approval from WSAFCA prior to the use of any

Subcontractor, even after a Contract is executed.

F. Signature and Authority. The Letter shall be signed by a person empowered to bind the

Proposer to the provisions of the RFP, and any contract awarded pursuant to it. Evidence demonstrating authority to bind the Proposer shall be included or attached to the Letter, such as a statement describing the signatory's role with or relationship to the Proposer.

3.3. Proposer's Mandatory Qualifications and Experience

A Proposal shall demonstrate that the Proposer holds the qualifications and experience required to complete the Scope of Work by referencing and responding to the following subsections in sequence and attaching corresponding documentation, as required ("Mandatory Qualifications and Experience").

The qualifications and experience listed below are mandatory and failure to provide the required information may result in the proposal being considered nonresponsive and rejected.

A. Organization. A brief description of Proposer's background, years in business, organizational history, and client base. Briefly state Proposer's total number of employees and list all relevant licenses, specialties, and trainings held by Proposer and/or employees. List office location(s) and identify the office(s) from which services will be performed.

B. Experience. A brief statement of how long Proposer has been performing the services required to complete the Scope of Work. Proposer shall have a minimum of five (5) years of experience providing the services required to complete the Scope of Work to public agencies in California. If the Proposer has been in business for less than five years, the experience of its principals may be used to meet this requirement.

C. Public Agency Experience.A description of no more than ten (10) public sector projects completed within the last five (5) years that demonstrates Proposer's experience performing services to complete the Scope of Work, including a statement as to whether Proposer has experience working for WSAFCA, or a public agency similar in size to WSAFCA. Note key personnel involved in each project and if they are proposed for this Proposal and if applicable, differentiate which work was performed by subcontractor. List any contractual relationships with the City or WSAFCA existing now or within the past five (5) years.

D. Personnel.A narrative description, resume, and organizational structure chart of personnel to be assigned to complete tasks within the Scope of Work, clearly indicating where Subcontractors will be used, if applicable. The narrative description or resume shall list, at least, each individual’s title, education, relevant experience and duration, professional licenses, and demonstrated accomplishments. Identify the individual who will lead the day-to-day work effort and serve as the primary contact to WSAFCA.

E. References. A list of five (5) references for whom the services required to complete the Scope of

Work have been performed by Proposer within the last three (3) years. The list of references shall include name, mailing address, email address, brief description of services completed relevant to this RFP, and point of contact who can attest to the quality and effectiveness of the services.

F. History.A statement as to whether there have been any mergers, acquisitions, or sales related to

Proposer's organizational structure within the last three (3) years. If so, attach an explanation providing relevant details.

G. Legal Challenges.A statement as to whether there is any pending litigation against the Proposer.

If such litigation exists, attach an opinion of counsel as to whether the pending litigation will impair the Proposer's ability to perform the Contract.

H. Fiscal Viability. A statement as to whether, in the last ten (10) years, the Proposer has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. If so, attach an explanation providing relevant details.

I. Business License.Registration with the Secretary of State to conduct business in the State of

California. Attach a copy of a proof of registration.

3.4. Technical Project Approach

A document detailing the operational and/or organizational approach the Proposer will take to timely fulfill the Scope of Work shall be submitted with the Proposal ("Technical Project Approach"). The

Technical Project Approach shall be a comprehensive narrative describing how the Proposer will complete the Scope of Work, communicate with WSAFCA throughout the work, advance the project objectives, and provide continuity on work efforts.

3.5. Cost Proposal

A document detailing all costs associated to complete the Scope of Work shall be submitted with the

Proposal ("Cost Proposal"). For sealed bids, the Cost Proposal shall be opened after and separately from the rest of the Proposal. Cost Proposal shall include all applicable federal, state, and local taxes and must be all-inclusive of project expenses, as no additional charges shall be allowed, except for additional services as requested by WSAFCA, if any. There shall be no additional reimbursement for travel time or expenses, telephone costs, copying costs, etc.

If applicable, the Cost Proposal shall separately delineate costs for optional term extensions and/or optional services. Proposer agrees to maintain pricing pursuant to the Cost Proposal for the duration of the Contract, and any optional extensions.

3.6. Example Phase 1 Report

An example Phase 1 ESA prepared for a similar client must be submitted with the Proposal. The

Proposer should remove all sensitive information from the report, if applicable. The Proposer should not include lengthy appendices like the Environmental Data Resources report.

4. General Information

4.1. Proposal Submission

All Proposals, including any attachments, exhibits, or amendments, shall be submitted through

WSAFCA's E-Procurement Portal, which will deliver Proposals to WSAFCA staff overseeing the solicitation. Proposals not submitted through the WSAFCA's E-Procurement Portal (Capital Projects-

Flood) shall be deemed nonresponsive and rejected. Proposals may not be delivered orally, by paper, by email, by facsimile transmission, or by any other means.

All proposals shall be submitted through the WSAFCA’s e-Procurement Portal no later than:

Monday, October 26, 2026 at 4:00 pm.

A Proposer shall respond to the RFP and any exhibits, attachments, or amendments.

A Proposer's failure to submit a Proposal in compliance with the procedures and timelines set forth in the RFP shall cause the Proposal to be deemed nonresponsive and rejected. A late Proposal shall not be accepted. Additional time to respond shall not be granted to any Proposer.

4.2. Questions and/or Objections

It is to WSAFCA's and Proposer's benefit that questions and objections are brought to WSAFCA's attention so it may issue necessary amendments to the RFP and help prevent the opening of defective proposals upon which WSAFCA could not award a Contract. Proposer should carefully review this RFP and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to WSAFCA through WSAFCA's e-Procurement

Portal at or before:

Monday, October 12, 2026 at 4:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of WSAFCA in conformity with this subsection. Questions not submitted through WSAFCA's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on WSAFCA's e-Procurement Portal and visible to all.

Any revisions to the Standard Contract should be in the Proposal Transmission Letter and shown in redline, as described above.

4.3. General Proposal Format Requirements

A. WSAFCA discourages lengthy and costly proposals. A Proposal should be prepared simply and economically and provide a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of this RFP. Emphasis should be on conformity to WSAFCA’s instructions, requirements of this RFP, and completeness and clarity of content.

https://secure.procurenow.com/portal/CityofWestSacramento https://secure.procurenow.com/portal/CityofWestSacramento https://secure.procurenow.com/portal/CityofWestSacramento

B. A Proposal must address all portions of the RFP, provide all information requested, and comply with all formatting requirements detailed herein.

C. A Proposal must be labeled and organized as requested in this RFP, including using section headers. Failure to follow the specified format, to label the responses correctly, or to address all of the subsections may, at WSAFCA’s sole discretion, result in the rejection of a Proposal.

D. A Proposal must not contain extraneous information. All information presented in a Proposal must be relevant to, and in response to, a requirement of this RFP. Any information not meeting these criteria shall be deemed extraneous and shall in no way contribute to the evaluation process.

E. A Proposal shall be prepared on standard 8 1/2" x 11" formatted electronic documents. Foldouts containing charts, spreadsheets, and other exhibits are permissible but Proposer shall be reminded that responses will be read electronically through WSAFCA’s e-Procurement Portal.

F. All responses, as well as any reference material presented, must be written in English.

G. All monetary amounts must be detailed in United States currency.

H. All uploaded proposal pages must be numbered. Proposals shall be limited to a total of twenty-five (25) pages and should not include unnecessary company advertisement material. Resumes and references are part of the proposal package and will be included as part of the total page count. Cost proposals may be excluded.

4.4. Proposal Preparation, Interview, and Negotiation Costs

WSAFCA shall not be responsible for, nor shall it pay, any costs associated with the preparation, proposal, or presentation of any Proposal, or costs incurred by the Proposer during the preparation of the Proposal, the Proposal Evaluation Process, or Contract Award Process.

4.5. Proposal Withdrawal

A Proposal may be withdrawn at any time by clicking "unsubmit" on WSAFCA's e-Procurement Portal. If after withdrawing a Proposal and before the deadline to submit a Proposal, a Proposer may submit another Proposal.

4.6. Proposal Amendment

A Proposal may be amended prior to the deadline to submit a Proposal by unsubmitting and resubmitting a Proposal on WSAFCA's e-Procurement Portal. After the deadline to submit a Proposal, WSAFCA shall not accept any amendments, revisions, or alterations to a Proposal.

4.7. Proposal Errors

Proposers are liable for all errors or omissions contained in their Proposal. A Proposer is prohibited from altering a Proposal through any means after the deadline for submitting a proposal.

4.8. Incorrect Proposal Information

If WSAFCA determines that a Proposer has provided, for consideration in the Proposal Evaluation

Process or Contract Award Process incorrect information which the Proposer knew or should have known was materially incorrect, the Proposal may be rejected by WSAFCA, at its sole discretion.

5. Terms and Conditions

5.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

RFP is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the California Department of Industrial

Relations (DIR) has determined the general prevailing rates of wages for each craft, classification, or type of worker needed to execute the Work. Current prevailing wage determinations are available on the DIR General Prevailing Wage Determinations website https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The applicable prevailing wage determinations are incorporated herein as if set forth in full.

5.2. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic

Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of

Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

5.3. Assignment and Subcontracting

The Contractor may not subcontract, transfer, or assign any portion of the Contract without prior written approval from WSAFCA. Any subcontractor, subconsultant, or other contracting parties

(collectively, "Subcontractor") must be specifically approved in writing by WSAFCA. Inclusion of a subcontractor in a Proposal does not guarantee WSAFCA's later approval of a Subcontractor.

Notwithstanding the use of an approved Subcontractor, the Contractor shall remain the prime contractor and responsible for all work performed under the Contract and pursuant to this RFP.

5.4. RFP Amendment and Cancellation

WSAFCA reserves the right to amend, cancel, or reissue this RFP at any time and at its sole discretion.

Any amendment shall be in writing and posted to WSAFCA's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the RFP page to receive notifications and shall be solely responsible for complying with such notifications.

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5.5. Right of Rejection

A. WSAFCA reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this RFP in its entirety.

B. A Proposer must comply with all of the terms and instruction of this RFP, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this RFP may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of WSAFCA or otherwise qualify a Proposal. If a Proposer does so, WSAFCA may determine the Proposal is a nonresponsive counteroffer, and the

Proposal may be rejected.

D. WSAFCA reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of WSAFCA. Where WSAFCA waives variances in a Proposal, such waiver does not modify the RFP requirements or excuse the Proposer from full compliance with the RFP. Notwithstanding any variance, WSAFCA may hold any Proposer to strict compliance with the RFP.

5.6. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, WSAFCA, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the WSAFCA's standard contract or submit proposed revisions to WSAFCA's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this RFP.

5.7. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on WSAFCA as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this RFP.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this RFP.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this RFP.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

5.8. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the RFP) will be considered nonresponsive and rejected.

5.9. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this RFP. These additional services may be added to the Contract, at the sole discretion of the WSAFCA. The cost for any such additional services shall be mutually agreed upon by the Contractor and WSAFCA, and incorporated into the Contract before execution.

5.10. Severability

If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of WSAFCA and

Proposers shall be construed and enforced as if the RFP did not contain the particular provision held to be invalid.

5.11. Licensure and Special Certification

Before executing the Contract pursuant to this RFP, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. WSAFCA may require any or all

Proposers to submit evidence of proper licensure and certifications.

5.12. Disclosure of Proposal Contents

All Proposals and other materials submitted to WSAFCA related to this RFP shall become the property of

WSAFCA. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all

Proposals, the Proposals and shall be open for review by the public to the extent required by the

California Public Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a

Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by

WSAFCA. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend WSAFCA from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

5.13. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of WSAFCA as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this RFP.

6. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposal Transmittal Letter

Information and completeness of a Proposal

Transmittal Letter in conformity with the requirements in the RFP.

Points Based 5 (12.5% of Total)

2. Proposer Qualifications and Experience

Qualifications and experience of the Proposer and members of the team that may be assigned tasks within the Scope of Work.

Points Based 10 (25% of Total)

3. Technical Approach

Operational and organizational approach to complete the Scope of Work.

Points Based 10 (25% of Total)

4. Acceptance of WSAFCA's Standard Contract for Services

Ability to accept the WSAFCA's Standard

Contract with little to no qualifications.

Points Based 5 (12.5% of Total)

5. Cost Proposal or Rate Sheets

Cost-effectiveness to complete the Scope of

Work. Note that WSAFCA's evaluation process is intended to identify the Proposer with the best combination of attributes; cost is not the exclusive attribute and the lowest Proposer is not guaranteed to be offered a Contract.

Points Based 10 (25% of Total)

7. Consultant Selection and Contract Award

7.1. Proposal Evaluation Process

The Proposal review and evaluation process will comply with the following processes ("Proposal

Evaluation Process"):

A. The Proposal Evaluation Process is designed to determine the most qualified Proposer with the best combination of attributes based upon the Evaluation Criteria.

B. WSAFCA's Proposal Evaluation Process is intended to identify the Proposer with the best combination of attributes. Cost is not the exclusive attribute and the lowest Proposer is not guaranteed to be offered a Contract.

C. The Project Contact, identified in the "Contact Information" of this RFP, shall manage the

Proposal Evaluation Process and maintain all records related to the process.

D. The Project Contact shall conduct an initial review of all Proposals and determine if each

Proposal is in compliance with the requirement specified in this RFP and, thereby, responsive.

E. The Project Contact shall work with selected WSAFCA staff whose specialties and responsibilities are relevant to this RFP (collectively, "Evaluation Team") to complete the evaluation process.

F. The Evaluation Team shall evaluate all responsive Proposals. Each Evaluation Team member shall score each responsive Proposal based on the Evaluation Criteria.

G. WSAFCA reserves the right, at its sole discretion, to request clarification of any Proposal. Any such communication shall only be after initial evaluation by the Evaluation Team and only for the purpose of ensuring full understanding of the Proposal. Any clarification shall be made by the Proposer in writing.

H. Proposers with the highest scores pursuant to the Evaluation Criteria may be asked to complete an interview. WSAFCA reserves the right, at its sole discretion, to request an interview. If requested, interviews shall be conducted as provided in this RFP.

7.2. Proposer Interviews

The top-rated Proposers with the highest score from the Evaluation Criteria may be interviewed and rated. WSAFCA reserves the right, at its sole discretion, to request interviews. If interviews are held, they will occur at a time and location to be specified or virtually via WSAFCA's internet platform.

A. Interviews will be conducted by the Evaluation Team and in a format determined by the Team, generally consisting of Team questions and Proposer presentations. The interviews will be limited to one (1) hour. The Evaluation Team shall use the Evaluation Criteria to rate Proposers during the interview.

B. Interviews shall be attended by the individual identified in the Proposal as the primary contact to WSAFCA on a day-to-day basis and members of the proposed team identified in the

"Personnel" section of the Mandatory Qualifications and Experience.

C. Following all interviews, the Evaluation Team will re-rank the Proposers to determine the highest ranked Proposers. Then, the Project Contact will open the sealed Cost Proposals for the highest ranked Proposers and re-rank the highest ranked Proposers based on overall ranking and Cost Proposal.

7.3. Contract Award Process

The contract selection and award process shall comply with the following process ("Contract Award

Process"):

A. The Project Contact shall invite the Proposer with the highest score from the Proposal

Evaluation Process to participate in contract negotiations with WSAFCA.

B. Proposer and WSAFCA shall negotiate the final terms and conditions of the Contract, pursuant to this RFP. The Contact shall contain the same, or substantially the same, terms and conditions as portrayed in this RFP, the Scope of Work, the Proposal, and WSAFCA's Standard Contract.

C. Following negotiations, WSAFCA shall draft a contract for execution by all parties. If the

Proposer fails to sign and return the Contact within seven (7) working days of its delivery to the

Proposer, WSAFCA may determine, at its sole discretion, that the Proposer is nonresponsive to the terms of this RFP and initiate further Proposal Evaluation Processes.

D. WSAFCA records related to this RFP shall be made available for public inspection, as permitted by law, following Contract execution, or rejection of all Proposals.

E. WSAFCA reserves the right to accept or reject any or all Proposals.

8. Standard Contract Information

8.1. Standard Contract

The Contract executed pursuant to this RFP shall contain the same, or substantially the same, terms as provided in WSAFCA's Standard Professional Services Contract (provided in Attachments). Capitalized and bracketed items shall be replaced with appropriate information in the final contract.

This RFP, including the Scope of Work, and the successful Proposal emanating from the RFP process shall be incorporated into the Contract.

8.2. Insurance Requirements

The apparent successful Proposer will be required to provide proof of insurance as set forth in the

Standard Contract and Insurance Requirements, both found in Attachments, prior to commencing work.

Exceptions to WSAFCA's insurance requirements will not be made. Any Proposer unable to meet the insurance requirements, as detailed, shall not be eligible for selection or award of a Contract.

8.3. Contract Approval

This RFP, Proposal Evaluation Process and Contract Award Process do not obligate WSAFAC to act in any certain way and do not create rights, interests, or claims of entitlement to any Proposer or any other entity. Any perceived or actual obligation of WSAFCA related to this RFP shall not commence until after the Contract is fully executed in compliance with WSAFCA ordinances and regulations to establish a legally binding contract.

8.4. Contract Payment

Contract payments shall only be made in accordance with the terms and conditions of the Contract and only after the Contract is fully executed in compliance with City ordinances and regulations. No payment shall be made until the Contract is executed. WSAFCA shall not be liable for any payment related to this

RFP or the Scope of Work prior to the execution of the Contact, even if the services or work is done in good faith or reliant on oral promises.

8.5. Contract Monitoring

The Contractor shall be responsible for the completion of all services required to complete the Scope of

Work. All services, work, and tasks pursuant to the Scope of Work are subject to inspection, evaluation, and acceptance by WSAFCA. WSAFCA may employ all reasonable means to ensure that the Scope of

Work is progressing and being performed in compliance with the Contract, including, but not limited to, inspection of Contractor's office, records, files, and other materials and places related to the Scope of

Work. If WSAFCA wishes to conduct such an inspection, the Contractor shall provide reasonable access and assistance.

https://secure.procurenow.com/portal/cityofwestsacramento/projects/300798/document?section=undefined

8.6. Contract Amendment

During the course of the Contract, WSAFCA may request the Contractor to perform additional services for which the Contractor would be compensated. Those services shall be within the general scope of this

RFP. In such instances, WSAFCA shall provide the Contractor a written description of the additional work, and the Contractor shall submit a time schedule and cost proposal for completing the additional services, based on either the rates included in the Contractor's Proposal to this RFP or else a fixed fee that is mutually agreed to by WSAFCA and Contractor, whichever is lowest. If WSAFCA and Contractor reach an agreement regarding the services and associated compensation, said agreement shall become effective by means of an amendment to the Contract.

8.7. Other Public Agency Orders

Other Public Agency Orders. Other federal, state, county, and local public agencies may utilize the terms and conditions established by this Contract if agreeable to all parties and permitted by the laws governing the other public agency. WSAFAC does not accept any responsibility and will not be involved in the purchase orders or contracts issued by other public agencies, and any agency utilizing the terms and conditions established by this Contract agrees to indemnify WSAFCA against any claims arising from that agency’s contract.

9. Proposer Questionnaire

9.1. Proposal Requirements*

Please confirm that you have read and met all of the Proposal Requirements.

☐ Yes

☐ No

*Response required

9.2. Provide a signed W-9 Form*

Please download the IRS 2024 Form W-9 and upload a completed, signed copy. Acceptable signatures include either a handwritten (wet) signature or a valid electronic signature.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

9.3. Please enter Legal Company Name and any related DBA*

Please enter the full legal company name and any other business names related to this proposal registered with the Secretary of State to conduct business in the State of California.

*Response required

9.4. Type of Business*

Please confirm your form of business.

☐ Individual

☐ Sole Proprietor

☐ Corporation

☐ Non-Profit Corporation

☐ Partnership

☐ Joint Venture

☐ Limited Liability Company

*Response required

9.5. California Contractors State License Board #

Please provide your Contractors License #, if applicable.

9.6. One Proposal Document with Cost Proposal

Please upload your entire Proposal response documents here, including any pricing information.

A. Proposal Transmittal Letter

B. Proposer's Mandatory Qualifications and Experience

C. Technical Project Approach

D. Cost proposal/Rate Sheet https://government-project.s3.us-west-2.amazonaws.com/4470/1b710ad4-dece-445e-ad69-a3a9e82d89d2_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4HITVAGVX%2F20260928%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260928T231852Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHcaCXVzLXdlc3QtMiJIMEYCIQDBg3WzM6IxIu5IKjU44pLnufVZwV0Mr8MJkI0Hvf3NpQIhAMFe9AYE1DN8LVzbxrgoiKe4ZRLvYFTf8%2F4rHk3eIrW%2BKowFCEAQAhoMODkyMzY0Njg3NjcyIgxTxCDbOXIx%2BJKmDzwq6QQ4%2B6JKemLEbwxvqDccTenVFbdnwH9LdZthN4DsjH1AqfTe1jMeZjaxIts4KRsNbEuj9fXrhCEA%2BRXPEPBqpRRxjcE%2BSOhp5ANhPOCHs9OTJAoSd5%2FSDz9JYtgh%2Fflxgn%2FGnYA8wIqdBDiq3NhXcJmvo8Yqv%2FTUv1xHHz9qODWeBG5gfbNgB1RzBjMLi%2Brx0AH4h4jPG0Nm%2Fc6htzxMYFiEwzF6s9G%2B1aMmqGvqiP3uxGjBSHIG6LQ1X%2FR%2FVaGTJK6dGByCpgDWfomG%2FQHtYsiZU5EU4Efn2WH0cA1BPtK7RK23omfOv07%2FFaxAh9dvs3CJxQOFBu1d2m8rW8wrXDuK7QS5CEeNfRjVrokgrHlHYef1oRiimp9dkyXpPrj%2BMkzYaZeiwV2YqDzcayv2lQjdetBRd%2F5GfwLZOz9e6Kr%2BW5EHXIu3UZ5NoRA4KTEqlDgYiDKt2PcevAsEX6l0NmiuWzMBxY5xFMM%2B1yALpq1FOko4Pjyb%2FaLZUMOnQxcYSRGLc9kWA3oUs02YWqZmqU0s%2BDGntMx2vHbZKGe6GNCa6a%2Bot5QpOTzbdrObLGPkfJbw92JbC13u5VXKROSVE3lmV0dTu9L6pqANSpZxN3DyxZbjABIwRyFQkYXKmO9rTkAPxcTgisW8BNvPWz5wxq%2BsHoh3jweEfHOJvQQtNzwStQEjqM2eoGAKA58H6LVHwnG7jQTszg0hWAhKO%2FXPliUFkc3cELW2rk4vrjvHsO3UjgEdHEjSmF%2FSc0xqARSGPuWCL0eUhsUDk5niQF5SXkx%2B%2BkBW399su4AswGpulO4xM%2FK%2BLVzmGlT0NzDF2evVBjqYAYwR%2F8%2BWIzUo98kBTjRuIW%2Br1bZxU9Li6GPrOipDiTvGTxcujzjbgr9btaJVU2ZLu0l1OtG61Z9wO%2BqtEm4kaiZubSENl4MyZbnPkbexDMl%2B7AaCDP5QA3qllMV5N%2BA0UoZELWjF4O%2FBco2b1skNsKfcK%2FWGDWxweegdUkCYp30Q%2F9aKtJqxwXRHuqLydtPlY6cAzaj%2FQH2l&X-Amz-Signature=6550be28f44ac044865046abf06741c7d851f8059d3d4b99d682b844749d0b88&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject

9.7. Standard WSAFCA Contract Qualifications

If the Proposer seeks any contract modifications, they must upload a redlined version of…