Pharmacy Camera SOW.pdf

SCOPE OF WORK/SPECIFICATIONS

1.0 DESCRIPTION OF SERVICES

The South Texas Veterans Health Care System (STVHCS) requires expansion of the current pharmacy camera system. The system installed currently needs to be expanded to cover blind spots as well as increase the security for product and staff. The contractor shall provide all necessary labor, supervision equipment, machinery and tools required to complete the installation of a camera monitoring system in the pharmacy at the below listed STVHCS locations.

Locations:

Audie Murphy VA 7400 Merton Minter Blvd.

San Antoni, Texas 78229

Kerrville VA 3600 Memorial Blvd.

Kerrville, Texas 78028

North Central Federal VA Clinic 17440 Henderson Pass San Antonio, Texas 78232

2.0 SERVICES & EQUIPMENT

1. The Contractor will provide:

a. All equipment and materials must be new, not refurbished, not rebuilt, nor 3rd party substitutes are acceptable.

b. The contractor shall provide equipment to the following specifications:

1. CAT 6 plenum( Qty: 3Audie, 3 Kerrville, 1 NCFC)

2. Axis Communications M3067-P(Qty: 2 Audie, 2 Kerrville, 1

NCFC)

3. Axis Communications P32727-PLE( QTY; 2 Audie, 2 Kerrville)

4. CAT5e (Qty: 16 Audie, 20 Kerrville, 6 NCFC)

5. Milestone Systems ML-XPCODL (8 Audie, 10, Kerrville, 3

NCFC)

6. Ubiquiti Networks TC-Con-100 (1 Audie)

7. Axis Communications 02415-001(1 Kerrville)

8. Axis Communications M3086-V(2 Kerrville)

9. Axis Communications P1265(4 Kerrville)

3.0 GENERAL INFORMATION

3.1 Hours of Operation

Normal hours of operation are Monday through Friday from 8:00 am to 5:00 pm CST, excluding holidays. All services shall be performed during normal hours of coverage unless requested and approved by the COR.

Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays

New Year's Day

Labor Day

Memorial Day

Thanksgiving Day

Christmas Day

M L King's Birthday

Columbus Day

President's Day

Veterans Day

Independence Day

Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

4.0 FACILITY POINT OF CONTACT

VA Contact Person: Lavonne Melton, Brittney Brown

Contractor Telephone Number(s) of Service Department: _210 617 5300 ext.

15398/16612_

4.1 Additional Charges

There shall be no additional charge for time spent at the site (during or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

5.0 COMPLIANCE WITH SECURITY & INFECTION CONTROL

5.1 Identification

All contractors working shall be fingerprinted prior to being allowed to work on campus.

Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and fingerprints clear. ID badges are required for contractor employees working at Audie L. Murphy Medical Center.

5.2 Parking

It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not validate or reimburse for parking violations from the Contractor under any conditions.

5.3 Smoking, Weapons, and VA Regulations

Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable to the United States (Federal) District Court, not a local district, State, or Municipal court.

5.4 Vaccinations and Training.

All contractors must show proof of NEGATIVE TB results, annual Flu vaccination and COVID vaccination.

All contractors must attend Infection Control Training held every Tuesday at 10am at the Audie L. Murphy Memorial Hospital located at 7400 Merton Minter, San Antonio TX 78229.

6.0 TECHNICAL REQUIREMENTS

The Contractor shall deliver the hardware, software and services necessary to provide installation of additional cameras in the Pharmacy at Audie L Murphy, Kerrville and NCFC that meets the following requirements:

1. CAT 6 plenum

2. Axis Communications M3067-P

3. Axis Communications P32727-PLE

4. CAT5e

5. Milestone Systems ML-XPCODL

6. Ubiquiti Networks TC-Con-100

7. Axis Communications 02415-001

8. Axis Communications M3086-V

9. Axis Communications P1265

7.0 SECURITY

a. The contractor shall provide security for the vendor provided equipment.

b. The Contractor shall provide the physical security of Contractor equipment, as needed. VA shall provide the Contractor with escorted access to the wiring closets.

c. Log files must be maintained for a one-year period.

d. The Contractor shall adhere to all physical security and badge identification outlined by the VA Police while on site.

8.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the ESR.

CO – Contracting Officer

COR – Contracting Officer’s Representative

VAMC – Department of Veterans Affairs Medical Center

9.0 Information Systems Officer, Information Protection

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

10.0 Privacy Officer

The contractor will/will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

11.0 Records Manager

1. Records Manager:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.