Phantom Service - JA_final_Redacted.pdf

DEPARTMENT OF THE NAVY

NAVAL SURFACE WARFARE CENTER

INDIAN HEAD EXPLOSIVE ORDNANCE DISPOSAL TECHNOLOGY DIVISION

3767 STRAUSS AVENUE

SUITE 201

INDIAN HEAD, MD 20640-5150

J&A Number: FY23-AUG25-16

Code: 026

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity

The Naval Sea Systems Command, Naval Surface Warfare Center Indian Head Division (NSWC IHD), Contracts Code 026.

2. Description of the Action Being Approved

Award of a Firm Fixed Price (FFP) contract, on a sole source basis, for services and maintenance of Phantom Cameras to:

Vision Research, Inc.

100 Dey Road Wayne, NJ 07470-4633

3. Description of Supplies/Services

NSWC IHD uses Phantom High Speed Digital Imaging Systems manufactured by Vision Research, Inc. for capturing visual data during testing events. The NSWC IHD Research, Development, Test & Evaluation Department’s (RDT&E), R3 Division has a requirement for maintenance, service, and repairs as needed to be performed on its Phantom High Speed Digital Camera systems.

The contract will consist of one (1) base period for 12- Months and four (4) option periods, 12-months each.

The Government's minimum needs have been verified by the certifying technical and requirements personnel.

The estimated dollar value of this procurement is $2M.

Research, Development, Technology and Evaluation (RDT&E) funds will be utilized for this procurement.

Estimated Dollar Value

FY24 – FY28

Total $2M

4. Statutory Authority Permitting Other Than Full and Open

Competition

10 U.S.C. 3204(a)(1), as implemented by FAR 6.302-1 – Only

One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements.

5. Rationale Justifying Use of Cited Statutory Authority

Vision Research, Inc. is the only manufacturer and seller of Phantom High-speed cameras. Their camera platform is made up of hardware components that other camera manufacturers cannot repair or replace. Phantom High-speed cameras are proprietary to Vision research, Inc. and they are the only authorized service facility for these cameras. Under 6.302-1(c) the services are peculiar to one manufacturer due to the proprietary nature. The services for the Phantom Camera is essential to the Government’s requirements, thereby precluding consideration of other service companies, to continue the vital research in process with the Government owned Phantom cameras.

6. Description of Efforts Made To Solicit Offers from as Many Offerors as Practicable

Market research was conducted where Fastec Imaging, iX Cameras, Y.M. Camera, ALPCAM, Tech Imaging, Edgertronic, AOS Technologies, Nacinc, MCT Cameras, and Kron technologies were contacted directly to see if any of these companies offered Phantom High-Speed Camera service.

ALPCAM, Tech Imaging, Edgertronic, AOS Technologies, Nacinc, MCT Cameras and Kron technologies failed to reply to the inquiry. A representative from each of Fastec Imaging, iX Cameras, and Y.M. Camera all confirmed that their companies were not authorized service facilities for Phantom Cameras. Furthermore, they were not able to service Phantom High-speed cameras due to the proprietary technology used in the cameras.

To further broaden market research and to satisfy the requirements of DFARS PGI 206.302-1(d), a Sources Sought notice was posted on beta.SAM.gov on June 30, 2023, in which zero (0) capability statements were received in response to the posting.

As required by FAR 5.203, a pre-solicitation notice was publicized on beta.SAM.gov on July 19, 2023, in which zero (0) capability statements were received as a result of the post.

No additional efforts were made to increase competition after market research was performed, following which it was determined that no other company can offer the required equipment or services. Vision Research is the OEM and remains the sole manufacturer, distributor, and provider of the required equipment and services.

7. Determination of Fair and Reasonable Costs

The Contracting Officer has determined that the anticipated cost to the Government for the services covered by the J&A will be fair and reasonable.

8. Actions To Remove Barriers to Competition

For the reasons set forth in Paragraph 5, NSWC IHD Contracts Department has no plans at this time to compete future contracts for the types of services covered by this document. If another potential source emerges, NSWC IHD Contracts Department will assess whether competition for future requirements is feasible.

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

COMBINED TECHNICAL/REQUIREMENTS COGNIZANCE:

Signature Name (Print) and Title (Code) Phone No. Date

LEGAL SUFFICIENCY REVIEW

I have determined this justification is legally sufficient.

CONTRACTING OFFICER CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief.

APPROVAL

Upon the basis of the above justification, I hereby approve, as Deputy Chief of the Contracting Office, the solicitation of the proposed procurement(s) described herein using other than full and open competition, pursuant to the authority of 10 U.S.C.

3204(a)(1).

Rachel N. Luther Date Deputy Chief of the Contracting Office