TACOMA POWER/GENERATION

REQUEST FOR BIDS

WYNOOCHEE WINDOW REPLACEMENT

SPECIFICATION NO. PG26-0153N

Form No. SPEC-040C Revised: 08/12/2024

City of Tacoma Tacoma Power/Generation

REQUEST FOR BIDS PG26-0153N

Wynoochee Window Replacement

Submittal Deadline: 11:00 a.m., Pacific Time, Monday, August 17th, 2026 Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Submittals will be received as follows:

By Email:

sendbid@tacoma.gov Maximum email size, including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.

In Person:

Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk 3628 South 35th Street Tacoma, WA 98409 Monday – Friday 8:00 am to 4:30 pm

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers, and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: The removal and disposal, replacement and installation of windows, mullions, glazing, sealants, and associated accessories at the Operations and Maintenance Building at the Wynoochee River Project.

Estimate: $44,000 Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with Washington State law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged mailto:sendbid@tacoma.gov http://www.tacomapurchasing.org/ http://www.ci.tacoma.wa.us/45bidsapps/PlanholderRegister.aspx http://www.ci.tacoma.wa.us/45bidsapps/PlanholderList.aspx

Form No. SPEC-040C Revised: 08/12/2024 business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting Ryan Foster, Senior Buyer, by email to rfoster1@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

http://cms.cityoftacoma.org/Purchasing/CandA/ProtestPolicy052711.pdf http://www.tacomapurchasing.org/

Request for Bids Specification No. PG26-0135N Template Revised: 08/01/2025

TABLE OF CONTENTS

TABLE OF CONTENTS

SUBMITTAL CHECK LIST

SPECIAL NOTICE TO BIDDERS

1. GENERAL PROVISIONS

2. INSURANCE REQUIREMENTS

3. DESCRIPTION OF WORK

4. ANTICIPATED CONTRACT TERM

5. CALENDAR OF EVENTS

6. INQUIRIES

7. PRE-BID MEETING

8. DISCLAIMER

9. RESPONSIVENESS

10. AWARD

11. PREVAILING WAGE INFORMATION

12. PAYMENT AND PERFORMANCE BONDS

13. WARRANTY

14. INSPECTION

15. COMPLIANCE WITH SPECIFICATIONS

16. MATERIALS AND WORKMANSHIP

17. ENVIRONMENTALLY PREFERABLE PROCUREMENT

18. LEAP REQUIREMENTS

19. EQUITY IN CONTRACTING

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time specified in the Request for Bids page.

The following items make up your complete electronic submittal package (include all the items below):

Signature Page (Appendix B) To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B) The unit prices bid must be shown in the space provided. Check your computations for omissions and errors.

Certification of Compliance with Wage Payment Statutes Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB 2017).

State Responsibility and Reciprocal Bid Preference Information Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB 2010).

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix C) Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix D) Shall be submitted with all required endorsements

Payment and Performance Bonds (See samples in Appendix C) Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her surety company

General Release (See sample in Appendix C)

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state law and Tacoma Municipal Code, including, but not limited to the following:

I. STATE OF WASHINGTON

A. RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapters

18.27 RCW,18.106 RCW, 70.87 RCW, 19.28 RCW, which must have been in effect at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in Title 50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW and;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 (unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

5. Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW and must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection.

B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:

Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident contractors. Any bid received from a non-resident contractor from a state that provides an in-state percentage bidding preference is subject application of a comparable percentage disadvantage.

A non-resident contractor from a state that provides an in-state percentage bidding preference means a contractor that:

1. Is from a state that provides a percentage bid preference to its resident contractors bidding on public works projects, and

2. Does not have a physical office located in Washington at the time of bidding on the City of Tacoma public works project.

The state of residence for a non-resident contractor is the state in which the contractor was incorporated, or if not a corporation, the state in which the contractor’s business entity was formed.

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder preference. If the state of the non-resident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to the non-resident contractor’s bid prior to contract award. The responsive and lowest and best responsible bidder after application of any non-resident disadvantage will be awarded the contract.

The reciprocal preference evaluation does not apply to public works procured pursuant to RCW 39.04.155, RCW 39.04.280, federally funded competitive solicitations where such agencies prohibit the application of bid preferences, or any other procurement exempt from competitive bidding.

Bidders must provide the City of Tacoma with their state of incorporation or the state in which the business entity was formed and include whether the bidder has a physical office located in Washington.

The bidder shall submit documentation demonstrating compliance with above criteria on the enclosed State Responsibility and Reciprocal Bidder Information form.

C. SUBCONTRACTOR RESPONSIBILITY

1. The Contractor shall include the language of this subcontractor responsibility section in each of its first-tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

2. At the time of subcontract execution, the Contractor shall verify that each of its first-tier subcontractors meets the following bidder responsibility criteria:

a. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

b. Have a current Washington Unified Business Identifier (UBI) number;

c. If applicable, have:

i. Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

ii. A Washington Employment Security Department number, as required in Title 50 RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW and;

3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 (unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

II. CITY OF TACOMA

A. SUPPLEMENTAL RESPONSIBILITY CRITERIA – CITY OF TACOMA:

In order to be considered a responsible bidder, the prospective bidder shall have all of the following qualifications set forth in Tacoma Municipal Code 1.06.262:

1. Adequate financial resources or the ability to secure such resources;

2. The necessary experience, stability, organization and technical qualifications to perform the proposed contract;

3. The ability to comply with the required performance schedule, taking into consideration all existing business commitments;

4. A satisfactory record of performance, integrity, judgment and skills; and

5. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder

Responsibility Criteria - Supplemental Criteria.

In addition to the mandatory bidder responsibility criteria listed immediately above, the City may, in addition to price, consider any or all of the following criteria contained in Tacoma Municipal Code Chapter 1.06.262 in determining bidder responsibility:

1. The ability, capacity, experience, stability, technical qualifications and skill of the respondent to perform the contract;

2. Whether the respondent can perform the contract within the time specified, without delay or interference;

3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents, including past compliance with the City’s Ethics Code;

4. Quality of performance of previous contracts;

5. Previous and existing compliance with laws and ordinances relating to contracts or services;

6. Sufficiency of the respondent’s financial resources;

7. Quality, availability, and adaptability of the supplies, purchased services or public works to the particular use required;

8. Ability of the respondent to provide future maintenance and service on a timely basis;

9. Payment terms and prompt pay discounts;

10. The number and scope of conditions attached to the submittal;

11. Compliance with all applicable City requirements, including but not limited to the City's

Ethics Code and its Small Business Enterprise and Local Employment and Apprenticeship programs;

12. Other qualification criteria set forth in the specification or advertisement that the appropriate department or division head determines to be in the best interests of the City.

The City may require bidders to furnish information, sworn or certified to be true, to demonstrate compliance with the City responsibility criteria set forth above. If the city manager or director of utilities is not satisfied with the sufficiency of the information provided, or if the prospective respondent does not substantially meet all responsibility requirements, any submittal from such respondent must be disregarded.

C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA

Potential bidders may request modifications to the City’s supplemental criteria by submitting a written request to the Purchasing Division via email to bids@tacoma.gov no later than 5:00 p.m. Pacific Time, three days prior to the submittal deadline. Please include the Specification No. and Title when submitting such requests. Requests must include justification for why certain criteria should be modified. Requests received after this date and time will not be considered.

The City will respond to a timely submitted request prior to the bid opening date. Changes to the supplemental criteria, if warranted, will be issued by addendum to the solicitation documents and posted to the City’s website for the attention of all prospective bidders.

D. DETERMINATION OF BIDDER RESPONSIBILITY

If the City determines the bidder does not meet the criteria above and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees, the bidder may appeal the determination in a manner consistent with the City’s Protest Policy. Appeals are coordinated by the Purchasing Division heard by the Procurement and Payables Division manager for contracts less than or equal to

$500,000 and by Contracts and Awards Board for contracts greater than $500,000.

1. GENERAL PROVISIONS

City of Tacoma General Provisions apply. See Appendix D.

2. INSURANCE REQUIREMENTS

Successful proposer will provide proof of and maintain the insurance coverage in the amounts and in the manner specified in the City of Tacoma Insurance Requirements contained in this solicitation. See Appendix D.

3. DESCRIPTION OF WORK

The City of Tacoma (City) / Tacoma Public Utilities (TPU) is soliciting bids to establish one or more contracts with qualified vendors to fulfill the City’s needs for the removal and disposal, replacement and installation of windows, mullions, glazing, sealants, and associated accessories at the Operations and Maintenance Building at the Wynoochee River Project.

Contract(s) will be awarded to the lowest responsive and responsible bidder(s) based on price, product quality and availability.

4. ANTICIPATED CONTRACT TERM

The Contractor shall complete all work required under this Contract no later than December 31, 2026. The Contract shall become effective upon execution by all parties and shall remain in effect until all work has been completed, accepted by the City, and all contractual obligations have been fulfilled, unless terminated earlier in accordance with the terms and conditions of the Contract.

5. CALENDAR OF EVENTS

This is a tentative schedule only and may be altered at the sole discretion of the City. The anticipated schedule of events concerning this RFB is as follows:

Post Advertisement: 07/30/2026 Question Deadline: 08/07/2026 City response to Questions: 08/11/2026 Submittal Due Date: 08/17/2026 Anticipated Award Date, on or about: August 2026

6. INQUIRIES

6.1 Questions can be submitted to Ryan Foster, Senior Buyer, via email to rfoster1@tacoma.gov. Subject line to read:

PG26-0153N – Wynoochee Window Replacement – VENDOR NAME

6.2 Questions are due by 3 pm on the date included in the Calendar of Events section.

6.3 Questions marked confidential will not be answered or included.

mailto:rfoster1@tacoma.gov

6.4 The City reserves the discretion to group similar questions to provide a single answer or not to respond when the requested information is confidential.

6.5 The answers are not typically considered an addendum.

6.6 The City will not be responsible for unsuccessful submittal of questions.

6.7 Written answers to questions will be posted alongside these specifications at www.tacomapurchasing.org.

7. PRE-BID MEETING

No pre-proposal meeting will be held; however, questions and requests for clarifications of the specifications may be submitted as stated in the inquiries section.

8. DISCLAIMER

The City is not liable for any costs incurred by the Respondent for the preparation of materials, or a proposal submitted in response to this RFB, for conducting any presentations to the City, or any other activities related to responding to this RFB, or to any subsequent requirements of the contract negotiation process.

9. RESPONSIVENESS

Bid submittals must provide ninety (90) days for acceptance by City from the due date for receipt of submittals. All submittals will be reviewed by the City to determine compliance with the requirements and instructions specified in this RFB. The Respondent is specifically notified that failure to comply with any part of this RFB may result in rejection of the submittal as non-responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed immaterial. The City also reserves the right to not award a contract or to issue subsequent RFB’s.

10. AWARD

Awardee shall be required to comply with 2 CFR part 25 and obtain a unique entity identifier and/or be registered in the federal System for Award Management as appropriate.

Award will be made to the lowest responsive, responsible bidder. All bidders shall provide unit or lump sum pricing for each line item. Each line item will be added up for a subtotal price. The subtotal price will be compared amongst each bidder, including any payment discount terms offered twenty (20) days or more. The City may also take into consideration all other criteria for determining award, including evaluation factors set forth in Municipal Code Section 1.06.262.

All other elements or factors, whether or not specifically provided for in this specification, which would affect the final cost to and the benefits to be derived by the City will be considered in determining the award of the contract. The final award decision will be based on the best interests of the City.

The City reserves the right to let the contract to the lowest responsible bidder whose bid will be the most advantageous to the City, price and any other factors considered. In evaluating the proposals, the City may also consider any or all of the following:

1. Compliance with specification.

2. Proposal prices, listed separately if requested, as well as a lump sum total

3. Time of completion/delivery.

4. Warranty terms.

5. Bidder's responsibility based on, but not limited to:

a) Ability, capacity, organization, technical qualifications and skill to perform the contract or provide the services required.

b) References, judgment, experience, efficiency and stability.

c) Whether the contract can be performed within the time specified.

d) Quality of performance of previous contracts or services

11. PREVAILING WAGE INFORMATION

If this project requires prevailing wages under chapter 39.12 RCW, any worker, laborer, or mechanic employed in the performance of any part of the work shall be paid not less than the applicable prevailing rate of wage.

The project site is located in Grays Harbor County.

The effective date for prevailing wages on this project will be the submittal deadline with these exceptions:

1. If the project is not awarded within six months of the submittal deadline, the award date is the effective date.

2. If the project is not awarded pursuant to a competitive solicitation, the date the contract is executed is the effective date.

3. Janitorial contracts follow WAC 296-127-023.

Except for janitorial contracts, these rates shall apply for the duration of the contract unless otherwise noted in the solicitation.

Look up prevailing rates of pay, benefits, and overtime codes from this link:

https://secure.lni.wa.gov/wagelookup/

REQUIRED FILINGS

The contractor and all subcontractors covered under 39.12 RCW shall submit to the Department of Labor and Industries (L&I) for work provided under this contract:

1. A Statement of Intent to Pay Prevailing Wages must be filed with and approved by L&I upon award of contract.

2. An Affidavit of Wages Paid must be filed with and approved by L&I upon job completion.

https://secure.lni.wa.gov/wagelookup/ http://apps.leg.wa.gov/RCW/default.aspx?cite=39.12

3. For on-call contracts, retainage can be release annually. Please see the Intent-Affidavit Info for On-Call Contracts in Appendix D

Payments cannot be released by the City until verification of these filings are received by the engineer. Additional information regarding these filings can be obtained by calling the Department of Labor & Industries, Prevailing Wage at 360-902-5335, https://secure.lni.wa.gov/ or by visiting their MY L&I account.

12. PAYMENT AND PERFORMANCE BONDS

If a payment and performance bonds is stated herein, the required bond including power of attorney, will be 100 percent of the Contract total and is subject to the following requirements.

12.1 The City’s payment and performance bonds forms must be used.

12.2 The payment and performance bonds must be executed by a surety company licensed to do business in the state of Washington.

12.3 The cost of a payment and performance bonds must be included in submittal prices.

Bonds will not be paid as a separate line item.

12.4 For a supply-type contract, a certified cashier’s check or cash may be substituted for the bonds; however, this cash or check must remain with the City through the guarantee period and any interest on said amount shall accrue to the City.

13. WARRANTY

Labor: Minimum three (3) year warranty.

Parts: Manufacturer’s warranty or minimum one-year warranty whichever is greater.

Contractor shall arrive on-site upon notification from the City for all warranty repairs during normal work hours, 7:00 a.m. to 5:00 p.m., Monday through Friday. Repairs shall include free pick-up and delivery. Repairs must be completed, and the vehicle returned within 48 hours of pick-up.

Contractor agrees to allow City to make minor warranty repairs where that is most cost effective and, if requested, contractor will credit City for cost of parts, but not labor.

Vendor will warrant goods according to the manufacturer’s warranty guidelines. The start of the warranty commences once the goods are delivered and accepted by the City.

14. INSPECTION

All goods are subject to final inspection and acceptance by the City. If any inspection fails, the vendor shall be required to make arrangements to exchange the goods at their own expense and replace it in a timely manner acceptable to the City.

https://secure.lni.wa.gov/

Material failing to meet the requirements of this contract will be held at Vendor’s risk and may be returned to Vendor. If so returned, the cost of transportation, unpacking, inspection, repackaging, reshipping, or other like expenses are the responsibility of the Vendor.

15. COMPLIANCE WITH SPECIFICATIONS

All products shall be new and unused. Any product that does not comply with any part of these technical specifications shall be rejected and the vendor shall, at its own expense, including shipping, replace the item.

16. MATERIALS AND WORKMANSHIP

The successful bidder shall be required to furnish all materials necessary to perform contractual requirements. Materials and workmanship for this contract shall conform to all codes, regulations and requirements for such specifications contained herein and the normal uses for which intended. Material shall be manufactured in accordance with the best commercial practices and standards for this type of goods. All literature and products must be packaged and labeled to sell in the United States.

17. ENVIRONMENTALLY PREFERABLE PROCUREMENT

In accordance with the City’s Sustainable Procurement Policy and Climate Action Plan, it is the policy of the City of Tacoma to encourage the use of products or services that help to minimize the environmental and human health impacts of City Operations. Respondents are encouraged to incorporate environmentally preferable products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, products, manufacturing, packaging, distribution reuse, operation, maintenance or disposal of the product or service.

The City of Tacoma encourages the use of sustainability practices and desires any awarded contractor(s) to assist in efforts to address such factors when feasible for:

• Durability, reusability, or refillable

• Pollutant releases, especially persistent bio accumulative toxins (PBTs), low volatile organic compounds (VOCs), and air quality and stormwater impacts

• Toxicity of products used

• Greenhouse gas emissions, including transportation of products and services, and embodied carbon

• Recycled content

• Energy and water resource efficiency

18. LEAP REQUIREMENTS

This project has no LEAP requirements; however, the City of Tacoma is committed to equality in employment for WA-State approved Apprentices, City of Tacoma residents, residents of local economically distressed areas, youth, veterans, minorities, and women. Please contact https://cms.tacoma.gov/sustainability/resolution38248-PurchasingPolicy.pdf https://cms.tacoma.gov/enviro/Sustain/CAP%20Final/Tacoma%20CAP.pdf the LEAP Office for assistance in locating qualified employees. Visit the LEAP website for more information.

19. EQUITY IN CONTRACTING

This project has no EIC requirements, however, the City of Tacoma is committed to encouraging firms certified through the Washington State Office of Minority and Women’s Business Enterprise to participate in City contracting opportunities. See TMC 1.07 Equity in Contracting Policy at the City’s Equity in Contracting Program website.

mailto:LEAP@tacoma.gov https://tacoma.gov/government/departments/community-and-economic-development/local-employment-and-apprenticeship-training-program/ https://omwbe.diversitycompliance.com/ https://omwbe.diversitycompliance.com/ https://tacoma.gov/government/departments/community-and-economic-development/equity-in-contracting/

APPENDIX A

Technical Specifications

Drawings

Wynoochee River Project

Operations and Maintenance Building Window Replacement Specification

PROJECT OVERVIEW

Tacoma Power created the Wynoochee River Project in 1994 after building a powerhouse a quarter mile downstream from the Wynoochee Dam. The project generates enough clean, renewable electricity to serve about 2,100 homes.

Completed in 1972, the Wynoochee Dam is owned by the City of Aberdeen and is located in the foothills of the Olympic Mountains in Grays Harbor County. It was built by the U.S. Army Corps of Engineers to provide flood control, irrigation and industrial water storage for Aberdeen. The dam formed Wynoochee Lake.

SUMMARY OF WORK

This project's general work scope includes the removal and disposal, replacement and installation of windows, mullions, glazing, sealants and associated accessories at the Operations and Maintenance Building at the Wynoochee River Project as indicated on the drawings included with this specification.

The Contractor shall furnish all labor, materials, equipment, supervision, transportation, flashing, sealants, anchors, fasteners, insulation, trim, closures, accessories, cleanup, disposal, and incidental materials necessary to provide a complete and weather-tight installation.

The Contractor shall field verify all dimensions and existing conditions prior to fabrication.

Dimensions shown on the drawings are provided for reference only.

TECHNICAL INFORMATION – WINDOWS

• US Aluminum IT451 Thermal Aluminum Framing – 2” x 4½” center glazed storefront.

• Standard clear anodized or dark bronze anodized frame finish.

• 1” overall insulated glazing (1/4” Solarban 60 – 1/2” air – 1/4” clear), tempered as required.

• Continuous sub-sills included on all frames.

• US Aluminum 7200 Series Thermal Hopper Vents with screens per drawings.

• Contractor shall provide complete weather-tight installation in accordance with manufacturer recommendations and industry best practices.

• All disturbed sealants shall be removed and replaced.

• US Aluminum IT451 or approved equal meeting the same thermal and performance requirements may be used.

SUBMITTALS

Prior to fabrication, the Contractor shall submit the following for City review and approval:

• Product Data

• Shop Drawings

• Hardware Schedules

• Glazing Specifications

• Frame Finish Information

• Manufacturer Installation Requirements

No fabrication, ordering of custom materials, or installation activities associated with the window systems shall begin until the City has completed its review and provided written approval of the submitted shop drawings and associated product information.

City review and approval shall not relieve the Contractor of responsibility for field verification of dimensions, coordination of the Work, compliance with the Contract Documents, code compliance, or proper installation of the Work.

SITE SHOWING

The bidder will be responsible for examining the site by appointment only (if desired).

Contractors are strongly encouraged to visit the site and verify existing conditions prior to submitting a bid.

PROJECT LOCATION

This project is located at 5120 Wynoochee Valley Road, Montesano, WA 98563, Grays Harbor County.

PERMITS

The City will be responsible for the application to the applicable authorities for permits.

The Contractor shall cooperate with the City and provide technical information, product data, shop drawings, calculations, or other supporting documentation reasonably required to obtain permits associated with the Work.

The Contractor shall perform all Work in accordance with permit requirements and applicable codes.

SALES TAX

Sales tax will be calculated at 8.8%.

PROTECTION OF EXISTING FACILITIES

The Contractor shall protect occupants, equipment, furnishings, and adjacent finishes from damage during construction. Openings shall not be left unsecured or exposed to weather at the end of any workday.

SITE ACCESS AND SECURITY

Contractor personnel shall comply with Tacoma Power site access, safety, and security requirements. The Contractor shall coordinate site access and work activities with Tacoma Power's designated representative and maintain building security throughout construction.

WORK HOURS

Standard work hours shall be 7:00 AM to 5:00 PM, Monday through Friday, excluding recognized holidays. Work outside these hours requires prior coordination with and approval from the Facility Manager. No additional compensation shall be due for off-hours work unless specifically authorized in writing by the City.

HAZARDOUS MATERIALS

The facility was originally constructed in 1972. If suspect lead-containing paint, asbestos-containing materials, glazing compounds, mastics, sealants, or other hazardous materials are encountered, work shall stop in the affected area and Tacoma Power shall be notified immediately.

SCHEDULE

Within ten (10) calendar days of Notice to Proceed, the Contractor shall provide a fabrication and installation schedule for Tacoma Power review. The Contractor shall coordinate the Work to minimize disruption to facility operations.

BID ITEMS

The sum of Bid Item No. 1, Bid Item No. 2, and Bid Item No. 3 shall constitute the Total Bid Price. Bid Item No. 3 is a City-established fixed allowance and shall not be altered by the Bidder.

1. MOBILIZATION / DEMOBILIZATION

MEASUREMENT: Mobilization/Demobilization shall be measured per Lump Sum (LS).

Mobilization/Demobilization shall include all labor, materials, equipment, supervision, transportation, project management, scheduling, coordination, site access activities, submittals, temporary facilities, temporary protection, safety measures, security compliance, insurance, overhead, and all other work necessary to initiate, support, and complete the project.

Mobilization/Demobilization shall also include, but not be limited to:

• Transportation of personnel, equipment, tools, and materials to and from the project site.

• Contractor field verification of dimensions and existing conditions.

• Preparation and submission of shop drawings, product data, schedules, and other required submittals.

• Coordination with Tacoma Power personnel and site representatives.

• Compliance with Tacoma Power safety, security, and site access requirements.

• Temporary protection of building occupants, equipment, furnishings, adjacent finishes, and completed work.

• Daily housekeeping and project administration activities.

• Removal of temporary facilities, equipment, materials, debris, and personnel from the site upon completion of the Work.

• Final project cleanup associated with mobilization and demobilization activities.

All costs associated with Mobilization and Demobilization shall be considered incidental to this bid item.

PAYMENT: The contract price per Lump Sum (LS) for Mobilization/Demobilization shall be full compensation for all labor, materials, equipment, supervision, transportation, project management, temporary facilities, temporary protection, coordination, cleanup, and incidentals necessary to perform the work described herein.

Payment for Mobilization/Demobilization shall constitute full compensation for all preparatory and closeout activities required for the project, and no separate payment shall be made for any work associated with these activities.

The Contractor shall not be entitled to additional compensation for mobilization, remobilization, demobilization, project administration, submittals, coordination, temporary protection, or other incidental work required to complete the project.

2. REMOVE EXISTING WINDOWS AND INSTALL ALUMINUM THERMAL STOREFRONT WINDOWS

– OPERATION AND MAINTENANCE OFFICE

MEASUREMENT: Remove Existing Windows and Install Aluminum Thermal Storefront Windows shall be measured per Lump Sum (LS) and shall include all labor, materials, equipment, tools, supervision, transportation, disposal, and incidentals required to remove existing windows and install new windows as indicated on the drawings and in this specification.

This bid item shall include, but not be limited to:

• Removal and legal disposal of existing windows, glazing, frames, mullions, sealants, and associated materials as required to complete the Work.

• Furnishing and installation of new aluminum thermal storefront window systems, glazing, vents, screens, mullions, sealants, flashing, fasteners, anchors, insulation, closures, trim, and accessories.

• Field verification of dimensions prior to fabrication.

• Installation in accordance with manufacturer recommendations and industry best practices.

• Replacement of all disturbed sealants and weatherproofing materials.

• Providing complete weather-tight and fully operational window assemblies.

• Protection of existing building finishes, furnishings, equipment, and adjacent construction.

• Restoration and repair of disturbed finishes including drywall, paint, trim, sealants, and adjacent surfaces.

• Testing, adjustment, and demonstration of proper operation of all operable windows and hardware.

• Daily housekeeping and final cleaning of glass, frames, and adjacent finishes.

• Warranty requirements specified elsewhere in this Contract.

• Compliance with Tacoma Power site access, safety, and security requirements.

PAYMENT: The contract price per Lump Sum (LS) for Remove Existing Windows and Install Aluminum Thermal Storefront Windows shall be full compensation for all labor, materials, equipment, disposal, fabrication, delivery, installation, protection, restoration, cleanup, testing, warranty obligations, and incidentals necessary to complete the Work as specified.

No separate payment shall be made for flashing, sealants, hardware, insulation, trim, cleanup, finish restoration, weatherproofing, testing, field verification, submittals, temporary protection, or other incidental work required to provide a complete and operational installation.

3. FORCE ACCOUNT FOR UNFORESEEN CONDITIONS

MEASUREMENT: The Force Account shall be a City-established fixed allowance of Six Thousand Dollars ($6,000) for unforeseen conditions or additional work that is not included in Bid Item No. 1 or Bid Item No. 2. Force Account work shall be performed only when specifically authorized in writing by the City before the work begins. The Contractor shall maintain and submit itemized records of labor, materials, equipment, subcontractor costs, and other supporting documentation requested by the City.

PAYMENT: Payment under the Force Account shall be limited to the actual, reasonable, and documented costs of work authorized in writing by the City, including only those markups permitted by the Contract. The total amount paid under this bid item shall not exceed Six Thousand Dollars ($6,000) without a written contract amendment. Inclusion of the Force Account in the Total Bid Price does not guarantee that any or all of the allowance will be expended. Any unused amount will remain with the City and will not be paid to the Contractor.

CONTRACTOR RESPONSIBILITIES

The Contractor shall be responsible for field verification of dimensions and existing conditions, protection of existing facilities, compliance with applicable codes, compliance with manufacturer installation requirements, maintenance of a safe work site, and coordination of all work required to complete the project.

WORK HAZARD ASSESSMENT AND SAFETY REQUIREMENTS

The Contractor shall be solely responsible for identifying, evaluating, and controlling all hazards associated with the Work.

Prior to commencing work, the Contractor shall perform a work hazard assessment of all planned activities and implement appropriate safety controls to protect workers, Tacoma Power personnel, the public, equipment, and adjacent facilities.

The Contractor shall comply with all applicable federal, state, and local safety regulations, including but not limited to Washington State Department of Labor & Industries (L&I) requirements, Occupational Safety and Health Administration (OSHA) regulations, and applicable industry standards.

At a minimum, the Contractor shall evaluate, and address hazards associated with:

• Material handling and lifting activities.

• Window removal and installation activities.

• Glass handling and glazing operations.

• Working at heights, ladders, and elevated work platforms.

• Falling objects.

• Hand and power tool usage.

• Electrical hazards associated with adjacent building systems.

• Vehicle and equipment operation.

• Slips, trips, and falls.

• Ergonomic hazards.

• Exposure to sharp edges, broken glass, and construction debris.

• Potential exposure to hazardous building materials.

The Contractor shall provide all personal protective equipment (PPE) necessary for the safe performance of the Work and shall ensure that personnel are properly trained in the tasks they perform.

The Contractor shall immediately notify Tacoma Power of any accident, injury, property damage, environmental release, near miss, or unsafe condition associated with the Work.

The Contractor shall suspend work whenever conditions exist that present an imminent danger to personnel, equipment, or facilities and shall not resume work until appropriate corrective actions have been implemented.

The Contractor shall be responsible for maintaining a safe work site throughout the duration of the project.

FINAL CONSTRUCTION REPORT

Prior to Final Acceptance, the Contractor shall submit a Final Construction Report to the City.

The report shall include:

• Brief narrative summarizing the work completed.

• Description of significant issues encountered and their resolution.

• Identification of deviations from the original scope of work.

• Summary of warranty-related considerations or maintenance recommendations.

• A minimum of ten (10) digital photographs documenting completed work.

Photographs shall include representative interior and exterior views of the completed window installations and shall be submitted electronically as part of the project closeout documentation.

CLOSEOUT REQUIREMENTS

Upon completion of the Work, the Contractor shall:

• Remove all tools, equipment, temporary facilities, and debris.

• Submit all warranty documentation.

• Submit available maintenance and care information for installed products.

• Submit the Final Construction Report and project photographs.

• Demonstrate operation of all windows, hopper vents, and hardware.

• Obtain Tacoma Power acceptance of the completed Work.

ACCEPTANCE

All windows, hopper vents, screens, locks, operators, and associated hardware shall be demonstrated and verified fully operational prior to final acceptance.

Tacoma Power

Wynoochee River Project

O&M Window Replacement Project 2026

Tacoma Power would like to match this style of window that is existing on a section of the building.

New style W2

Right now, we have 6 windows approx. 66.5H” X 112.5W” and one bathroom window approx. 48.5H” X 66.5W”.

W2

W2 Comm Room No Vents & Security Film

W3 Obscure Glass

The project location is in Grays Harbor County at the Wynoochee Dam.

5120 Wynoochee Valley Road

Montesano, WA 98563

APPENDIX B

Signature Page

Price Proposal Form

Certification of Compliance With Wage Payment Statutes

State Responsibility and Reciprocal Bid Preference Information

Form No. SPEC-080A Revised: 06/01/2021

SIGNATURE PAGE

CITY OF TACOMA

TACOMA POWER/GENERATION

All submittals must be in ink or typewritten, executed by a duly authorized officer or representative of the bidding/proposing entity, and received and time-stamped as directed in the Request for Bids page near the beginning of the specification. If the bidder/proposer is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

REQUEST FOR BIDS SPECIFICATION NO. PG26-0153N

Wynoochee Window Replacement

The undersigned bidder/proposer hereby agrees to execute the proposed contract and furnish all materials, labor, tools, equipment and all other facilities and services in accordance with these specifications.

The bidder/proposer agrees, by submitting a bid/proposal under these specifications, that in the event any litigation should arise concerning the submission of bids/proposals or the award of contract under this specification, Request for Bids, Request for Proposals or Request for Qualifications, the venue of such action or litigation shall be in the Superior Court of the State of Washington, in and for the County of Pierce.

Non-Collusion Declaration

The undersigned bidder/proposer hereby certifies under penalty of perjury that this bid/proposal is genuine and not a sham or collusive bid/proposal, or made in the interests or on behalf of any person or entity not herein named; and that said bidder/proposer has not directly or indirectly induced or solicited any contractor or supplier on the above work to put in a sham bid/proposal or any person or entity to refrain from submitting a bid/proposal; and that said bidder/proposer has not, in any manner, sought by collusion to secure to itself an advantage over any other contractor(s) or person(s).

Bidder/Proposer’s Registered Name

Address

City, State, Zip

Authorized Signatory E-Mail Address

E.I.No. / Federal Social Security Number Used on Quarterly Federal Tax Return, U.S. Treasury Dept. Form 941

E-Mail Address for Communications

Signature of Person Authorized to Enter Date into Contracts for Bidder/Proposer

Printed Name and Title

(Area Code) Telephone Number / Fax Number

State Business License Number in WA, also known as UBI (Unified Business Identifier) Number

State Contractor’s License Number (See Ch. 18.27, R.C.W.)

Addendum acknowledgement #1_____ #2_____ #3_____ #4_____ #5_____

THIS PAGE MUST BE SIGNED AND RETURNED WITH SUBMITTAL.

CITY OF TACOMA | TACOMA POWER

PG26-0153N Wynoochee Window Replacement

PRICE PROPOSAL FORM

PG26-0153N

Wynoochee Window Replacement

Instructions: Provide a lump-sum price for Bid Items 1 and 2. Prices must include all labor, materials, equipment, supervision, transportation, disposal, overhead, profit, and incidentals required to complete the Work. Bid Item 3 is a City-established fixed allowance of $6,000 and shall not be altered. Do not leave Bid Item 1 or Bid Item 2 blank.

Bidder Legal Name:

WA UBI No.:

Address:

Phone / Email:

BID SCHEDULE

Item Description Unit Bid Amount

1 Mobilization / Demobilization LS $

Remove Existing Windows and Install Aluminum Thermal Storefront Windows - Operations and Maintenance Office

LS $

3 Force Account for Unforeseen Conditions (City-established fixed allowance) FA $ 6,000.00

TOTAL BID PRICE (Item 1 + Item 2 + Item 3) $

Sales Tax (8.8%) $

TOTAL INCLUDING SALES TAX $

Certification of Compliance with Wage Payment Statutes 09/20/2018

Certification of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (July 30, 2026), that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, the state where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

Revised: 07/20/2007, 04/12/2012, 06/21/2019

Specification No.

Name of Bidder: ________________________

State Responsibility and Reciprocal Bid Preference Information

Certificate of registration as a contractor Number:

(Must be in effect at the time of bid submittal):

Effective Date:

Expiration Date:

Current Washington Unified Business Identifier Number:

(UBI) Number:

Do you have industrial insurance (workers’ compensation) ☐ Yes ☐ No

Coverage nor your employees working in Washington? ☐ Not Applicable

Washington Employment Security Department Number Number:

☐ Not Applicable

Washington Department of Revenue state excise tax Number:

Registration number:

☐ Not Applicable

Have you been disqualified from bidding any public works contracts under RCW 39.06.010 or 39.12.065(3)?

Do you have a physical office located in the state of

Washington?

If incorporated, in what state were you incorporated?

If not incorporated, in what state was your business entity formed?

Have you completed the training required by RCW

39.04.350, or are you on the list of exempt businesses maintained by the Department of Labor and Industries?

☐ Yes ☐ No

If yes, provide an explanation of your disqualification on a separate page.

☐ Yes ☐ No

State: ☐ Not Incorporated

State:

☐ Yes ☐ No

APPENDIX C

Sample Contract

Sample Payment Bond

Sample Performance Bond

Sample General Release Form

S A M

P

LE

Supplies_PurchasedServices_PW Form No. SPEC-120A CW####### Template Revised: 02/03/2022 Page 1 of 9

CONTRACT

Resolution No.

Contract No.

This Contract is made and entered into effective as of [Month], [Day], [Year] (“Effective Date”) by and between the City of Tacoma, a Municipal Corporation of the State of Washington (“City”), and [supplier name as it appears in Ariba, including dbas or trade names] (“Contractor”).

That in consideration of the mutual promises and obligations hereinafter set forth the Parties hereto agree as follows:

I. Contractor shall fully execute and diligently and completely perform all work and provide all services and deliverables described…