PG_USP-PWS_v3.pdf

Performance Work Statement

Pharmocopeia (USP) Grade Propylene Glycol (PGUSP)

1.0 Scope of Work

This document contains information necessary to deliver Lyondell-Basell United States

Pharmocopeia (USP) Grade Propylene Glycol (PGUSP), product code 499204, for use in

Otto Fuel II at Naval Surface Warfare Center, Indian Head Division (NSWC IHD).

2.0 Applicable Documents

2.1 General Specifications

Contract Data Requirement Lists as in the attached Form 1423s:

DI-SAFT-82112 Safety Data Sheet (SDS) Report

DI-MISC-80678 Certification / Data Report

Department of Defense Military Specification:

DOD-P-82670 Propanediol, 1, 2

Society of Automotive Engineers (SAE) Standards:

SAE AS6174 Counterfeit Material; Assuring Acquisition of Authentic and

Conforming Material

2.2 Conflicting Document Requirements

If there are any conflicts between specifications, drawings, or requirements listed herein, the contractor shall notify the Contracting Officer (KO) and the Technical Point of

Contact (TPOC), in writing for interpretation, clarification, and resolution

3.0 Requirement

3.1 General

The Contractor shall fabricate, test, and deliver PGUSP in accordance with DOD-P-

82670. The Contractor shall provide, design, and fabricate all necessary tooling to manufacture and test the components, and provide data as detailed herein.

The Prime Contractor shall bear the ultimate responsibility for all deliveries and performance of all requirements under this contract. The Prime Contractor shall monitor and maintain all subcontractor relationships. At the Government’s sole discretion, the

Government may apply quality and/or on-time delivery issues stemming from the work of a subcontractor to the Prime Contractor’s quality performance metrics.

3.2 Test and Inspection

The Contractor shall maintain and control processes to inspect and test deliverables as described in this PWS. These processes should cover all phases from the ordering of the material to the Government acceptance of the finished product. NSWC IHD reserves the right to witness any analysis of the propylene glycol performed by the vendor at the vendor’s facility at any time during the life of the contract.

3.2.1 First Article Testing

The Contractor shall submit a First Article Test (FAT) sample to the Government if the

Contractor has not provided contract deliverables for the same specification numbers within the last 5 years.

A first article sample (approximately two 1-quart in size) of PGUSP shall be delivered to the Government within 30 days of contract award, or upon request. The first article sample shall be fully representative of the PGUSP proposed for production, and demonstrate the adequacy and suitability of the Contractor's processes and procedures in complying with the requirements set forth by the specification.

Any production by the Contractor before formal acceptance or waiver of the First Article sample shall be at the Contractor’s cost risk.

3.2.2 Safety Data Sheet (SDS)

The contractor shall provide a SDS (CDRL A001) for each deliverable lot.

3.2.3 Product Certification

The Contractor shall provide a Certificate of Analysis (COA) (CDRL A002) for each deliverable lot to show compliance with the chemical composition limits in Table 1, in accordance with DOD-P-82670. Certificate shall state the contract number, and lot number traceable back to original manufacturer.

Property Description Minimum Maximum

Color, Pt-Co --- 10

Specific Gravity at 25/25 C 1.0340 1.0390

Acidity (as acetic acid), %wt. --- 0.030

Refractive index, nD25 C 1.4300 1.4340

Distillation range, 185 to 190 C at atmospheric pressure, wt.%

98 ---

Carbonyl, ppm --- 40

Moisture, wt.% --- 0.50

Dipropylene glycol, wt.% --- 0.10

Table 1: PGUSP Chemical Composition Requirements

3.3 Shipment Configuration

Vendors must be able to deliver PGUSP in 275-Gallon IBC Totes. The IBC totes shall be opaque, non-transparent-type plastic containers that are designed for blockage of ultraviolet light.

Each shipment shall consist of one standard-sized tractor trailer full of 275-Gallon IBC

Totes, and shall be made from one single homogeneous PGUSP lot. Each tote shall be labelled with the PGUSP lot number.

3.3.1 Demurrage Charge

The delivery of material may incur delays once arriving at the Government site due to inclement weather, equipment problems, etc. A minimum of 5 hours are necessary to sample, analyze and perform initial acceptance of the PGUSP, cost for this demurrage time shall be included in the propylene glycol quote.

3.3.2 Tote Return

Once the material from the 275-gallon IBC Totes is depleted, the empty 275-Gallon IBC

Totes shall be picked up by the Contractor. The cost of picking up the empty 275-gallon

IBC Totes shall be included in the PGUSP quote.

3.4 Quality Control

3.4.1 Quality System and Quality Control Processes

The Contractor shall maintain a quality system in compliance with ISO 9001:2015 standards, or equivalent.

The Contractor shall maintain a quality assurance plan to ensure products are in compliance with the specifications and contract. The quality assurance plan shall outline processes to identify, record, and disposition nonconforming material or other characteristic discrepancies for the entire duration of this contract.

3.4.2 Production Lot Acceptance

Upon arrival at NSWC IHD, the Government shall review the Certificate of Analysis for accuracy, and ensure lot homogeneity.

The material will then be sampled to verify compliance with 3.2.3 and DOD-P-82670.

The propylene glycol shall undergo a full lab analysis in accordance with Military

Specification DOD-P-82670. In addition, the sample shall be submitted to a Trial

Nitration Test to determine compliance with the characteristics in Table 2.

Property Description Minimum Maximum

Change in Redox, mv --- 85

Separation Time, sec --- 300

Table 2: PGUSP Nitration Test Requirements

If any discrepancy is found or the delivery truck does not have the certificate of analysis, the Government reserves the right to return the shipment to the vendor at no cost to the

Government.

3.5 Counterfeit Material

The Contractor shall maintain a counterfeit material prevention program in accordance with SAE AS6174, or comparable. The Contractor shall notify the Contracting Officer

(KO) if material cannot be obtained from an authorized supplier.

4.0 Deliverable

The Technical Point of Contact and Contracting Officer (KO) for this contract will approve all deliverables as specified in the order. If required by the order, the following

Certificates shall include the signature of the Contractor’s representative authorized to make such certification.

CDRL Spec Section Title

A001 DI-SAFT-82112 3.2.2 Safety Data Sheet (SDS) Report

A002 DI-MISC-80678 3.2.3 Certificate of Analysis

4.1 Chemical Delivery

The deliveries will be requested by NSWC IHD a minimum of 30 calendar days in advance of the requested delivery date. The delivery shall arrive at NSWC IHD between the hours of 7:00 A.M. to 10:00 A.M., Monday through Thursday, to allow for sufficient time for chemical testing and off-loading of the material.

The Contractor shall be responsible for coordinating and shipping all the units below to the required destination. Lead times listed below represent the maximum allowable delivery timeframe; early deliveries are permitted.

Item Delivery Specification Nomenclature Qty UOI

1 FAT DOD-P-82670 Propylene Glycol 2 QT

2 Base DOD-P-82670 Propylene Glycol 82,000 LB

NSWC IHD Points of Contact for scheduling:

Julius Taylor: 301-744-6462

Paul Desear: 301-744-2436

Travis Yon: 301-744-2440

Naval Surface Warfare Center Indian Head Division

4522 McMahon Road

Bldg. 116, Suite 100

Indian Head, MD 20640

5.0 Security and Base Access Requirements

All contractors entering NSWC IHD must be U.S. citizens and must obtain a temporary identification badge from the Pass and Identification Office upon arrival. Drivers must show two forms of identification, proof of insurance, and registration documents to obtain a temporary identification badge. BASE ACCESS SHALL BE REQUESTED BY

THE CONTRACTOR SEVEN (7) DAYS PRIOR TO DELIVERY.