PG_Part819.7008-7009_Atch1_FAR6_JA_OVER_SAT - 608-24-111 signed.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 5 Revision: 02 Effective Date: 04/15/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C241-24-AP-2017

1. Contracting Activity: Department of Veterans Affairs, VISN 1, Manchester VA Medical Center

This solicitation is assigned to NCO 1, Division 2, Construction Branch 1. Casey Pridham is the assigned contracting officer and Sary Nhet is the assigned contract specialist. The project title is 608- 24-111 and named Building 1 4E Flood Repair. The assigned 2237 is 608-24-2-4940-0009. This project is being sole sourced to Ironclad Services, SAM UEI LKC1YLJ12NB4.

2. Nature and/or Description of the Action Being Approved:

The solicitation is an unexpected follow-up contract for the flood response to the OR/PACU project.

The project, 608-23-132 - 4th Floor OR/PACU Restoration, was for the repair and remediation of 4th floor west wing (4W) of Building 1 with the final walkthrough and closeout in process. That task order, 36C24118D0097 36C24123N0480, awarded on 3/20/23 at a value of $540,943. It was modified two times for a total of $389,764.38. 4th floor east wing (4E) was supposed to be design and remodel in a separate project. Interested contractors was informed that it wasn’t in-scope for 608-23-132.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This project is intended to complete flood-repair work required to put the 4th floor east wing back into services. Contractor is to repair the partially demolished space and return the space to previous condition, provide services, and provide and install materials, as listed here.

1. Repair of Finishes

a. Extensive demo was performed on the ceiling, walls, and flooring as a result of the flooding.

b. Contractor to replace ceiling grid and ceiling tiles. Ceiling tiles to match existing ceiling tiles in adjacent space – Armstrong Cortega Fireguard 824 - 24”x24”x5/8” / Armstrong Cortega Fireguard 823 - 48”x24”x5/8”

c. Contractor to install flooring to match rest of 4th floor. Luxury Vinyl Plank Flooring to match existing flooring in adjacent space - Patcraft 1300 V Woodland View, 6” x 48”, 30240 Hazelnut.

d. Contractor to install baseboard in all rooms- Johnsonite 4” Rubber BaseBeige

e. Contractor to repair walls:

i. Repair 2 foot rip cuts throughout with 5/8 type-X drywall, hung ½” off’ the floor.

ii. Repaint entire wall after drywall repairs.

iii. Install / Replace wall outlets and data boxes (require 4 receptacles and 1 x 4 data port per wall) .

iv. Replace mineral batt insulation (R-15) removed by flood demo.

f. Attachment A

i. See attachment for approximate location of 2’ rip cuts (light blue).

ii. Attachment indicates only certain areas of flooring and ceiling was damaged; contractor to replace all flooring and ceiling.

iii. Contractor to verify accuracy of Attachment A with current conditions.

2. Plumbing

a. Contractor to utilize existing Government-Furnished Equipment (GFE) millwork/sinks, as available.

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i. GFE millwork cabinetry requires a new “pedestal base”, which will serve to both create a toe-kick and to raise the countertop to the 36” countertop requirement.

ii. Contractor to install existing millwork and install plumbing to the integrated sinks. The extent of this plumbing includes stainless steel flex lines from hot and cold shutoffs to the sink as well as drain lines, p-traps and other fittings as required to provide a completely operational system. All drain lines material shall be as same material as existing.

iii. In rooms without existing millwork, contractor to install porcelain wall-mounted sink (American Standard or equivalent), with Chicago Faucet Gooseneck-style faucets with wrist blade handles. Contractor to provide and install required carrier, plumbing fittings, and anything else required for a completely operational system.

iv. Contractor to tie in hot/cold water lines, utilizing braided stainlesssteel flex lines, and drain lines utilizing the same material as existing.

b. Specific plumbing room requirements are as follows:

i. E402

1. New porcelain sink

2. Connection/purge of domestic water lines / drain line

ii. E416 – Requires purchase/installation of 14” access panel to access existing valves.

iii. E417

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

iv. E419

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

v. E420

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

3. Replace one EA. ¾” and 1” riser clamp, before wall is closed

vi. E421

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

vii. E422

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

viii. E423

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

ix. E425

1. New porcelain sink

2. Connection/purge of domestic water lines / drain line

3. Replace ¾” riser clamp before wall is closed

x. E427

1. Existing Cabinet requires 4” base

2. Connection/purge of domestic water lines / drain line

3. HVAC/JCI

a. Current hydronic reheat coil system and perimeter radiant steam system are both pneumatically controlled. Contractor to fully demo pneumatic system(s) (including all system components) and replace with updated electronic JCI system. This is to include, but is not necessarily limited to:

i. Thermostats

ii. Controllers

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iii. Panel(s)

iv. Control Valves

v. Programming

vi. Graphics

b. Steam

i. Contractor to install supply and return isolation valves and to replace steam traps in all perimeter steam radiators, in addition to the above JCI work on radiators.

ii. Contractor to verify functionality of each steam radiator.

c. Hydronic Heat

i. Contractor to repair/replace reheat coils, supply lines, and return lines.

ii. Contractor to verify properly balanced flow and overall functionality of hydronic reheat system.

d. Contractor will allow VA HVAC personnel to observe and inspect all HVAC work before covered up by ceiling tiles/radiator grilles, etc.

The IGCE for this project is $443,238.04 and the period of performance is 120 days after the issuance of the NTP. All work will be performed between the hours of 6:00am to 5:00 pm Monday thru Friday, excluding holidays and weekends, unless authorized by and coordinated with VA. Off-hours and weekend work may be required to allow for utility outages or hoisting.

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4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The authority which allows sole source awards to SDVOSB/VOSB is based on 38 U.S.C. 8127(c):

(1)such concern is determined to be a responsible source with respect to performance of such contract opportunity;

(2)the anticipated award price of the contract (including options) will exceed the simplified acquisition threshold (as defined in section 134 of title 41) but will not exceed $5,000,000; and (3)in the estimation of the contracting officer, the contract award can be made at a fair and reasonable price that offers best value to the United States.

Additionally, Ironclad Services does meets eligibility requirements IAW of the requirements in VAAR

819.7008 (DEVIATION) and VAAR 819.7009 (DEVIATION) and have been determined by the contracting officer to be responsible in respect to this type of work.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. Due to change in Manchester plan, the tightening fiscal budget, and need to have the areas up and running for veterans’ care, it is in the best interest of the government to move this work to this fiscal year and award it to the contractor who have been working on the same type of work in the nearby area for roughly the last year.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Price reasonableness will be determined via comparison to the IGCE and comparison to historic price. In this case the historic price is the contract for the work on project 608-23-132 which is similar in nature to this project, by remediate/remodel works completed on 4E.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

As this is the same type of work but in 4E instead of 4W, no new market research was conducted.

The market research for 608-23-132 was referred to. Ironclad Services met the eligibility criteria outlined in VAAR 819.7003(DEVIATION), they are certified in VetCert and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The authority which allows sole source awards to SDVOSB/VOSB is based on 38 U.S.C. 8127(c) and that the SDVOSB concern has been determined to be a responsible source with respect to performance. Additionally, Ironclad Services does meets eligibility requirements IAW 819.7003(DEVIATION).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None were obtained.

https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202 https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf https://veterans.certify.sba.gov/ https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf

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11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

(This signature is the requestor’s supervisor, fund control point official, chief of service, someone with responsibility and accountability)

Name Date Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Casey Pridham Date Contracting Officer

NCO 1

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Brenda Bigelow Date Branch Chief

NCO 1

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

N/A https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx

VHAMANBOLDUS

Text Box Shawn Bolduc Healthcare Engineer Project Supervisor Station 608 Manchester, NH

VHAMANBOLDUS

Text Box 2/15/2024