PG_Part806.3_FAR6_JA_OVER_SAT_TC-RC.pdf

This is a Request for Sole Source Justification (J&A) document for the Department of Veterans Affairs seeking approval to award a contract on an other-than-full-and-open-competition basis.

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 15, through the Network Contracting Office (NCO) 15, is procuring a PAR Bin System from PAR Excellence Systems, Inc., for the Kansas City VA Medical Center (VAMC) and two Community Based Outpatient Clinics (CBOCs) located in Paola, Kansas and Nevada, Missouri. The procurement is for a weight-based electronic inventory management system with a Generic Inventory Package (GIP) interface, along with installation, training, and incidental services. The base period of performance includes equipment purchase, installation, training, and 12 months of support, with four optional 12-month extension periods. The estimated total contract value is $463,244.66, and the contract type is Firm-Fixed-Price. The Purchase Request Number is 589-26-2-1790-0006.

The contracting activity is pursuing sole source authority under 41 USC §3304(a)(1) because PAR Excellence Systems, Inc., is the only responsible source capable of meeting the agency's needs. The justification emphasizes that the PAR Bin System is a highly specialized weight-based electronic inventory system with proprietary GIP interface capabilities that cannot be replicated by competitors. The vendor has confirmed it no longer authorizes third-party distributors and has dissolved its relationship with previous resellers. Market research, including searches of VERTCERT, ADDSUP, and SAM.gov databases, found no viable alternative vendors or comparable systems. A Special Notice of Intent to Sole Source was posted on SAM.gov for 10 days starting February 17, 2025, with no vendor responses received. The contracting officer has determined the anticipated cost is fair and reasonable based on independent government cost estimates using historical pricing data. Certifications have been provided by the Requirements Certifier (Lawanna Oliver), the Contracting Officer (Teresa Cabanting), and the One Level Above the Contracting Officer (Randall Combs).