PF250270JF-RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and purchasing

Quotation Number:

PF250270JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504-

Physical Address (For couriers):

Natural Resources Bldg.

(5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price.

Washington Department of Fish and Wildlife:

Naselle Hatchery 270 North Valley road Naselle, WA 98638

(Communication and specific addresses will be provided by contract POC upon award)

Contact Name: Jeremy Finnegan E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

May 6th 2025 By 12PM PST

Required Delivery Date:

No Later than: June 30th 2025

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT

PRICE TOTAL PRICE

As per specifications listed below

Planting Tank Build 1 EA $ $

Additional Charges -

Delivery/Freight Charges -

Minimum Specifications provided – All _# 11___pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid.

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid)

Subtotal:

Any and all questions must be directed to Jeremy Finnegan 4@ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the W4DFW contracts and purchasing office could result in their bid being disqualified.

mailto:contractspurchasing@dfw.wa.gov

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor

Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm.

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________

SPECIFICATIONS:

THE WASHINGTON DEPARTMENT OF FISH AND WILDLIFE (WDFW) IS SEEKING QUALIFIED

VENDORS TO SUPPLY AND DELIVER A NEW CUSTOM ALUMINUM FISH TRANSPORT TANK TO

BE SET ON A FLATBED TRUCK.

THIS EQUIPMENT WILL BE USED FOR TRANSPORTING FISH AND WATER TO SUPPORT

WDFW’S OPERATIONS STATEWIDE.

EACH UNIT MUST BE COMPLETE AND READY TO OPERATE AND INCLUDE THE FOLLOWING

FEATURES (OR EQUAL): A ROAD-LEGAL FISH TRANSPORT TANK WITH A MINIMUM

CAPACITY OF 750 GALLONS (600 GALLONS OPERATING FOR LIGHTER LOADS), AERATORS

FOR OXYGENATION, A BAFFLE SYSTEM TO MINIMIZE WATER SLOSHING, AND A REAR

DISCHARGE PORT FOR EASY RELEASE OF FISH AND WATER. ADDITIONAL REQUIREMENTS

INCLUDE A DEALER PRE-DELIVERY INSPECTION (PDI), FREIGHT, AND COMPLIANCE WITH

WDFW’S FISH TRANSPORT PROTOCOLS.

PURPOSE:

THIS RFQ IS ISSUED TO SECURE THE TIMELY ACQUISITION OF A FISH TRANSPORT TANK

WITH FULLY OPERATIONAL SYSTEMS TO TRANSPORT FISH AND WATER UP TO 100 MILES.

THE TANK WILL ENHANCE WDFW’S ABILITY TO MANAGE FISH TRANSFER ACTIVITIES AND

SUPPORT CRITICAL TASKS ACROSS HATCHERIES AND OTHER WILDLIFE AREAS.

FUNCTION:

THE FISH TRANSPORT TANK WILL BE USED FOR TRANSPORTING FISH AND WATER FROM

ONE LOCATION TO ANOTHER, ENSURING SAFE TRANSFER THROUGH TOP LOADING DOORS

AND REAR DISCHARGE MECHANISMS. THE SYSTEM MUST BE DURABLE, EASY TO OPERATE,

AND CAPABLE OF MAINTAINING FISH HEALTH THROUGH ADEQUATE AERATION,

OXYGENATION, AND STABILITY IN VARIOUS WEATHER CONDITIONS. THIS UNIT WILL

SUPPORT WDFW’S MISSION-CRITICAL WORK IN REMOTE ENVIRONMENTS.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000

The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

Small Business and Veteran-Owned Business Definitions

A Small Business in Washington State is defined as a business entity that:

1. Self-certifies in WEBS as independently owned and operated, and

• Has 50 or fewer employees, or

• Reports a gross revenue of less than $7 million annually over the past three years; or

2. Is certified under Chapter 39.19 RCW by the Washington State Office of Women and Minority Business Enterprises.

A Veteran-Owned Business is certified by the Washington State Department of Veteran Affairs.

The Build America Buy America Act (BABAA) is a requirement associated with federal funding that requires that all of iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. Federal agencies that have this requirement as a condition of receiving funds.

Item

General Specifications Check If As Specified

Describe Fully If Not As Specified

Complete and ready to operate:

Road legal fish transportation tank set on flatbed truck for top loading and unloading fish and water, meeting or exceeding WDFW fish transport protocol

Tank Capacity:

Haul 750 gallons for full loads, 600 gallons for lighter loads, and empty when not transporting

Aeration System:

Two individual aerators that operate independently, designed to maintain oxygen saturation levels and mix water

Baffle System:

Baffles to reduce water sloshing and improve tank stability, with a baffle positioned in the upper half of the tank

Oxygen System:

Oxygen system with 200-liter tanks (not included), flow regulators, meters, and diffusers, driven by tank pressure

Tank Materials:

Tank made of 0.25” 5052 aluminum exteriors with 0.160 interior walls, insulated with 1.5” closed cell foam

Tank Floor:

Sloped floor with a 6” drop along the length of the tank and 4” slope towards the center for fish conveyance

Attachment Points:

Attachment points on the upper four corners to secure the tank with 2” square ratcheting straps

Rear Discharge Port:

Centered at the bottom of the rear tank wall with a 12” wide by 12” high flange and gate with slide handle

Discharge Valve:

12” opening with cam lock and quick disconnect, able to be used with a 12” opening or a 6” male cam lock fitting

Tank Dimensions:

Outside dimensions: 8’ long, 4.5’ wide, 3.5’ tall

Top Hatches:

Two 30” x 30” top hatches with gasketed doors and latches to secure them in the closed position

Vents:

Two 3” vents with 1/8” screen covers, one on each end of the tank

Sight Gauge:

2-foot recessed sight gauge mounted on the rear of the tank

Aerators:

Two fresh flow aerators with 1/8” screens, each with an individual on/off switch, mounted on the driver’s side

Ceramic Air Stones:

Two 24” ceramic air stones mounted on the bottom of the tank

Detailed Drawings:

Provide detailed measured drawings including compartment dimensions and weight distribution

Proof of Abilities:

Provide proof of construction capabilities via pictures of a similar tank and satisfied customer references

SPECIFICATIONS FOR DELIVERY AND PAYMENT

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBs and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Description Check If As Specified

Describe Fully If Not As Specified

Deliver by COB June 30th, 2025

All goods and/or services covered by this order must be received at destination by close of business of June 30, 2025 or the order will be refused with no penalty to WDFW

Deliver to:

Naselle Hatchery 270 North Valley road Naselle, WA 98638

Hours of Delivery:

Monday – Friday 7:00 AM – 3:30 PM

WDFW will process payment to the awarded vendor at the time of conclusion when all goods have been received and location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

All paperwork for such to be provided to WDFW.

PRICE SHEETS

Req.

Item

Comm.

Code

Description

Qty Unit Unit Price

Total Price

1. Planting Tank Build:

For Product/Service Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days