PF250115JF-RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and purchasing

Quotation Number:

PF250115JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504‐

Physical Address (For couriers):

Natural Resources Bldg.

(5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price.

WA Dept of Fish & Wildlife:

19602 Seven Springs Dairy Road Creston, WA 99117

Contact Name: Jeremy Finnegan

E‐mail: contractspurchasing@dfw.wa.gov

Fax No. due to COVID‐19, faxes not allowed

Quotation Required By (Date and Time):

March 25th 2025 by 12PM PST

Required Delivery Date:

Within 10 weeks of award date

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT

UNIT

PRICE

TOTAL PRICE

As per specifications listed below 35‐Ton Capacity Lowboy Trailer 1 EA

Additional Charges

Delivery/Freight Charges

Minimum Specifications provided – All _# 11___pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid.

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid)

Subtotal:

Any and all questions must be directed to Jeremy Finnegan @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E‐mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women‐Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran‐Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field

Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360)

407‐8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

VENDOR CERTIFICATION EXECUTIVE ORDER 18‐03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 –

Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the

Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS

FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR

EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm.

By: ______________________________

Signature of authorized person

Title: ______________________________

Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________

SPECIFICATIONS:

THIS 35-TON CAPACITY LOWBOY TRAILER IS DESIGNED FOR TRANSPORTING HEAVY

EQUIPMENT SAFELY AND EFFICIENTLY. IT FEATURES A HYDRAULICALLY REMOVABLE

GOOSENECK FOR FRONT-LOADING, A REINFORCED DECK TO ACCOMMODATE VARIOUS

LOADS, AND A SUSPENSION SYSTEM THAT ENSURES STABILITY DURING TRANSPORT. THE

TRAILER IS BUILT WITH DURABLE MATERIALS TO WITHSTAND DEMANDING CONDITIONS

AND INCLUDES MULTIPLE LOADING OPTIONS TO ENHANCE VERSATILITY. SAFETY AND

PERFORMANCE ARE PRIORITIZED WITH A RELIABLE BRAKING SYSTEM, SECURE TIE-DOWN

POINTS, AND STRUCTURAL REINFORCEMENTS FOR HEAVY-DUTY APPLICATIONS.

PURPOSE:

THIS LOWBOY TRAILER WILL BE USED FOR TRANSPORTING TRACTORS AND

AGRICULTURAL IMPLEMENTS BETWEEN SHRUB-STEPPE HABITAT RESTORATION SITES. THE

TRAILER SUPPORTS THE TRANSPORTATION OF ESSENTIAL RESTORATION EQUIPMENT

EFFICIENTLY AND SAFELY.

FUNCTION:

THIS TRAILER PROVIDES RELIABLE AND VERSATILE TRANSPORT FOR A 10-TON TRACTOR,

AGRICULTURAL IMPLEMENTS (INCLUDING A 14-FOOT SEED DRILL), AND SMALL EARTH-

MOVING MACHINERY SUCH AS DOZERS AND EXCAVATORS. WITH A 35-TON CAPACITY, IT

ENSURES SAFE AND EFFICIENT HAULING OF HEAVY EQUIPMENT.

THE HYDRAULICALLY REMOVABLE GOOSENECK ALLOWS FOR FRONT-LOADING, WHILE

REAR RAMPS ENABLE LOADING OVER THE WHEELS. THE OPTIONAL INDEPENDENT PONY-

MOTOR HYDRAULIC PUMP ELIMINATES RELIANCE ON SPECIFIC SEMI-TRACTOR

HYDRAULIC CONFIGURATIONS, ENSURING COMPATIBILITY WITH VARIOUS HAULING

SETUPS.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000

The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran‐Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

Small Business and Veteran‐Owned Business Definitions

A Small Business in Washington State is defined as a business entity that:

1. Self‐certifies in WEBS as independently owned and operated, and

Has 50 or fewer employees, or

Reports a gross revenue of less than $7 million annually over the past three years; or

2. Is certified under Chapter 39.19 RCW by the Washington State Office of Women and Minority Business

Enterprises.

A Veteran‐Owned Business is certified by the Washington State Department of Veteran Affairs.

The Build America Buy America Act (BABAA) is a requirement associated with federal funding that requires that all of iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. Federal agencies that have this requirement as a condition of receiving funds.

General Specifications

Check If As

Specified

Describe Fully If Not As

Specified

Load Capacity & Gooseneck

35‐ton capacity lowboy trailer, i.e. GVWR less curb weight >= 70,000 lbs.

Hydraulically removable, non‐ground bearing gooseneck, 50” tall, 90” swing (preferred)

Wet‐line hydraulic connection but preferred with auxiliary power pack and selector valve to toggle between wet‐line and auxiliary hydraulic power.

Deck & Loading Features

The 24‐foot deck should be flat and fully decked in the well, with a flat deck above the wheels preferred, though a boom well is acceptable. The deck must be 8 feet 6 inches wide and include lowboy ramps at the rear for loading. Steel front ramps with spring assist are also required.

Load Security

The trailer must include eight tie‐down rings per side and outriggers for secure transport of equipment.

Loading & Transport Efficiency

The design must incorporate flush wheel wells to allow for rear loading and efficient transport of loads extending over the wheels.

Suspension, Braking & Tires

The unit should be equipped with an air ride suspension system, including a dump valve and ride height adjustment. The braking system must include ABS with parking brakes on all axles. The trailer should be equipped with 255/70R22.5H.

Preferred Options

The following features are preferred but not required:

Grouser bars for enhanced traction on the beavertail and rear incline to the deck well, hub pilot steel wheels on the inside with polished aluminum on the outside, a flasher kit with rear strobes for visibility, and fixed flag holders for safety and compliance.

SPECIFICATIONS FOR DELIVERY AND PAYMENT

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBs and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Description

Check If As

Specified

Describe Fully If Not As

Specified

Delivery:

Required Delivery Date:

No later than June 30th, 2025

Delivery address:

Swanson Lakes WLA WA Dept of Fish & Wildlife 19602 Seven Springs Road Creston, WA 99117

Hours for delivery: 8am‐4pm Mon‐Fri

Estimate to include delivery:

WDFW will process payment to the awarded vendor at the time of conclusion when all goods have been received and location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

All paperwork for such to be provided to WDFW.

PRICE SHEETS

Req.

Item

Comm.

Code

Description

Qty Unit Unit Price

Total Price

1.

35‐Ton Capacity Lowboy Trailer:

For Product/Service Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days