PF250012(B)CE.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF250012(B)CE

Mailing Address:

WDFW Purchasing Attn: Cherelle Eleby PO Box 43135 Olympia WA 98504-

Physical Address (for walk-ins & couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed)

Freight/shipping costs included in the bid price

Washington Department of Fish and Wildlife WA Dept of Fish & Wildlife:

2315 N. Discovery Place Spokane Valley, WA 99216

Contact Name: Cherelle Eleby

E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

February 21st, 2025, at 12:00pm

Required Delivery Date:

March 28th, 2025

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

New/Unused 250hp 4 Stroke V8

Outboard, Standard Rotation (Or Equivalent Performance/Weight) For Product Bid State:

Mfg.: ____________________

Brand/Model: ______________

1 EA $ $

New/Unused 250hp 4 Stroke V8 Outboard, Counter Rotation (Or Equivalent Performance/Weight) For Product Bid State:

Mfg.: ____________________

Brand/Model: ______________

1 EA $ $

Rigging For Twin Outboard Motors And Dual Helms For Product Bid State:

Mfg.: ____________________

Brand/Model: ______________

1 BNDL $ $

Installation

Includes all labor and hardware;

removal of existing twin outboard motors and rigging and complete installation of new twin 250hp outboard motors and all rigging for dual helms.

1 BNDL $ $

Minimum Specifications provided – All 12 pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to Cherelle Eleby @ contractspurchasing@dfw.wa.gov. Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

mailto:contractspurchasing@dfw.wa.gov

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx https://wdfw.wa.gov/about/administration/contracts

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

SPECIFICATIONS FOR OUTBOARD ENGINE PROCUREMENT AND INSTALLATION

Description: This is a request for quotes (RFQ)by the Washington Department of Fish and Wildlife for the procurement and installation of one (1) 2025 Mercury SeaPro 250XL DTS outboard engine (or equivalent performance/weight), one (1) 2025 Mercury SeaPro 250CXL DTS outboard engine (or equivalent performance/weight), and the associated rigging necessary for complete installation and full operation. All equipment and parts listed in the quote shall be new and unused OEM certified.

The outboards and rigging are intended for use to repower a Munson 26’ x 8’ 6” Packman Landing Craft research vessel owned and operated by the Washington Department of Fish and Wildlife Fish Program and identified as WDFW635. Schematic drawings of WDFW635 are provided for reference to determine necessary rigging (parts and accessories) for complete installation and full operation of the outboard engines. The original design drawings were amended to include the forward helm which was estimated and added to the drawings.

The overarching objectives of this project include:

1. Removal of the existing engines, controls, displays and rigging.

2. Preparation and adjustment of the mounting surfaces to accommodate installation of the new engine and controls and displays.

3. Installation of the new engines, controls, displays and rigging for full operation of the new outboard engines.

4. Sea trials and testing in accordance with OEM performance and safety standards.

It is not the intent of these specifications to mention every minor detail of the process described. The omission of such mention does not relieve the awarded contractor of their obligation to perform the service without extra cost and items necessary to complete the job compliant with all U.S.A. marine and environmental laws plus all safety regulations within the scope of generally accepted practice.

WDFW shall be responsible for transporting the vessel to the location where the work is to be performed.

The contractor location must be an authorized and licensed place of business within 50 road miles of the city of Spokane, WA. The contractor must provide proof of insurance for all potential damages and/or theft, as well as secure and store the vessel during the performance period of the contract. WDFW will pick up the vessel upon conclusion of the work performance period. For the purposes of this specification, the terms Vendor and Contractor are synonymous.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000 The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000.

Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

For Contracts and Awards with an Estimate Value of $150,000 or more The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at $150,000 or more.

Because it is estimated to be $150,000 or more, a preference of 5% will be given to any responsive and responsible bid from a Small Business or Veteran-Owned Business. This preference will be applied as a 5% reduction of the bid price for evaluation purposes only.

The Build America, Buy America Act (BABAA) is a requirement associated with federal funding that requires that all of iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. Federal agencies that have this requirement as a condition of receiving funds include:

Item Description Check If As Specified

Describe Fully If Not As Specified

1.00 OUTBOARD ENGINES

1.01

New and unused 2025 250 HP outboard engine Mercury SeaPro 250XL DTS or equivalent

Commercial Grade, 8-cylinder, gasoline fuel, 25-inch drive shaft, standard rotation, <550 lbs. dry weight, displacement 4.6 L, 85 Amp alternator, electric start, power trim and tilt, color black, silver or gray https://www.whitehouse.gov/omb/management/made-in-america/build-america-buy-america-act-federal-financial-assistance/

1.02

New and unused 2025 250 HP outboard engine Mercury SeaPro 250CXL DTS or equivalent

Commercial Grade, 8-cylinder, gasoline fuel, 25-inch drive shaft, counter rotation, <550 lbs. dry weight, displacement 4.6 L, 85 Amp alternator, power trim and tilt, color black, silver or gray

2.00 RIGGING

2.01

Includes all rigging (including but not limited to controls, displays, linkage, electrical cables, harnesses, fasteners, and accessories) necessary to install and safely operate twin 250 HP outboard motors with dual helms.

This list of parts below reflects what is believed to be the necessary rigging for installation and operation of the above-mentioned engines. This list is not meant to identify every piece of hardware necessary for installation (mounting) but includes all major components for proper function of the outboard motors. Parts list may vary for other makes and models but must be completely inclusive for full operation of alternative engines.

2.02 Dual STD w/TRIM (Qty 2 needed

for dual helm controls) Part Number: 8M0133240 (X2)

2.03 Switch KT-3P W/MK

Part Number: 897716K02

2.04 Cable-LL 20FT (Qty 2 needed for

dual helm controls) Part Number: 8M0146745 (X2)

2.05 Harness-Clean PWR (Qty 2 needed

Part Number: 8M0187441 (X2)

2.06 Harness EXT-20FT (Qty 2 needed

Part Number: 8M0158090 (X2)

2.07 Harness-HELM

Part Number: 8M0157214

2.08 Harness-HELM

Part Number: 8M0157215

2.09 Harness-EXT GAUGE 20

Part Number: 8M0159765

2.10 Harness-EXT OUTER 20 (Qty 2

needed for dual helm controls) Part Number: 8M0159752 (X2)

2.11 Kit-ERC EXT Dual

Part Number: 8M0173879

2.12 Kit-STR ACT UNIV

Part Number: 8M0184533

2.13 HELM KT-STD UP39

Part Number: 8M0056143

2.14 Tie Bar-SNGL 26IN

Part Number: 8M0063473

2.15 V-View 703 MULTI

Part Number: 8M0124496

2.16 GPS

Part Number: 8M0130792

2.17 Harness ASSY

Part Number: 8M0075945

2.18 Sensor Oil Level (Qty 2 needed for

dual engines) Part Number: 8M0142265 (X2)

2.19 J-Box 5-WAY w/Cap (Qty 2

needed for dual engines Part Number: 8M0165557 (X2)

3.0 REMOVAL OF EXISTING 200HP OUTBOARD ENGINES

3.01 Remove existing 200 hp Yamaha

engines and rigging.

Remove existing outboard engines and all rigging that cannot be repurposed to support operation of the new engines.

3.02 Crate outboard engines.

Engines shall be crated for transportation and storage.

3.03 Inspection and preparation for

installation of new outboard engines

Contractor shall inspect and prepare/repair as necessary surfaces for mounting new outboard engines and new rigging (including throttle controls, displays, accessories, etc.)

4.00 INSTALLATION

4.01 Install Outboard Engines

Install twin outboard engines per OEM specifications on swim deck styler sea mount.

All mounting hardware should be stainless steel throughout.

4.02 Install OEM throttle and shift

controls, displays, and gauges.

Install binnacle style digital throttle and shift controls, displays, and gauges per OEM specifications. Utilize existing locations as applicable.

4.03 Finish and trim surfaces

All surfaces where components have been replaced should appear finished with any remaining holes and blemishes repaired and trimmed to appear like new.

4.04 Install two (2) new primary

fuel/water separator filters.

4.05 Steering

Utilize existing hydraulic steering components and helm system. If additional or new equipment is required, specify items to be added or replaced.

5.00 SEA TRIALS

5.01

Perform sea trials

Contractor shall complete sea trials in an agreed upon local water location with WDFW boat operator and/or Fleet Manager following completion of engine installation.

Sea trials will include an on the water assessment that validates engines and boat perform to specifications defined according to OEM performance standards.

5.02 Performance issues

Contractor agrees to resolve any performance issues and return vessel in full operational condition at the end of the contract performance period.

4.00 WARRANTY

4.01 3-Year Warranty

All engines shall be covered by a three (3) year government (non-commercial) warranty.

DELIVERY& PAYMENT

Vessel delivery to contractor from: WA Dept of Fish & Wildlife 2615 N. Cincinnati Street Spokane, WA 99207

WDFW will deliver the vessel to the winning contractor on or before February 21, 2025, and pick up the vessel following the performance period.

Contractor location must be within 50 miles of WDFW location. Outside of that mileage limit, vendors will be responsible for pickup and delivery at their cost.

Vessel Storage

The Contractor agrees to secure the vessel during the period of work and shall have insurance in effect that covers damages, theft, and destruction coverage to the vessel.

Completion Date

Contractor agrees to complete all work, to include correction of discrepancies identified during final inspection and sea trials by March 28, 2025, unless an exception is granted.

Exceptions may be granted due to production delays and parts availability.

Deliver by March 28th, 2025

Deliver by date may be amended (due to production limitations) to a date agreed upon by both parties, not to exceed April 25, 2025.

Delivery Location:

WA Dept of Fish & Wildlife:

2615 N. Discovery Place Spokane Valley, WA 99216

WDFW may request to have motors shipped directly to an authorized service provider for installation. Location will be within 50 miles of WDFW location.

Hours of Delivery:

Mon – Fri. 9:00 am – 4:00 pm, excluding holidays

WDFW will pick up the vessel within 7 days upon completion of the contracted work during the delivery hours specified.

Quote needs to include specifications in a brochure and with picture of make and model of outboard engines. An itemized list of primary rigging components with part numbers should also be included

Payment terms: WDFW will process payment (net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

All Title and licensing to be handled by WA Dept of Fish & Wildlife. This expense not to be included in billing invoice. All paperwork for such (DOL application, statement of origin, etc.) to be provided to WDFW before payment processing

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF250012(B)CE

Qty Unit Unit Price

Total Price

1. New/Unused 250hp 4 Stroke V8 Outboard, Standard Rotation (Or Equivalent Performance/Weight)

For Product Bid State:

Mfg.: ____________________

EA $ $

2. New/Unused 250hp 4 Stroke V8 Outboard, Counter Rotation (Or Equivalent Performance/Weight)

For Product Bid State:

Mfg.: ____________________

EA $ $

3. Rigging For Twin Outboard Motors And Dual Helms

For Product Bid State:

Mfg.: ____________________

Brand/Model: ______________

1 BNDL $ $

4. Installation

Includes all labor and hardware; removal of existing twin outboard motors and rigging and complete installation of new twin 250hp outboard motors and all rigging for dual helms. Existing motors are to be crated/packaged for transporting and storage.

1 BNDL $ $

5. For Product Bid State:

Mfg.:

Brand/Model:

___ EA $ $

6. For Product Bid State:

7. For Product Bid State:

8. For Product Bid State:

Subtotal $ Prompt Payment Discount: _____% discount for payment within _____ days