PF240587JA crane installation.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF240587JA

Mailing Address:

WDFW Purchasing Attn: JoAnna Anderson PO Box 43135 Olympia WA 98504-

Physical Address (for couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

See specifications regarding delivery:

Washington Department of Fish and Wildlife Columbia Basin Hatchery 6785 Rd K NE #A Moses Lake WA 98837

Contact Name: JoAnna Anderson E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

Friday, December 27th, 2024 12:00 Noon

Required Delivery Date:

Job must be completed by COB of March 31, 2025

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

Provide and install crane 1 EA On agency owned 2005 Freightliner truck Minimum Specifications provided – All _11___pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to JoAnna Anderson @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

mailto:contractspurchasing@dfw.wa.gov

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

• SPECIFICATIONS FOR

Bids for the procurement of one (1) Stellar 3315 crane (or equal) installed onto agency owned fish planting truck, 2005 Freightliner, 35K GVWR with VIN 1FVACYCS36DV88179. Tank on the back is 1500 gallons.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

VENDOR REQUIRMENTS: Vendors submitting bids on tank, cargo hold and truck related needs must be registered with the Federal Motor Carrier Safety Administration (FMCSA) to ensure they are in compliance with all FMCSA regulations. See these links https://www.fmcsa.dot.gov/registration/get-mc-number-authority-operate https://www.fmcsa.dot.gov/registration/getting-started and https://safer.fmcsa.dot.gov/mcs150t/pkg_ct_public.prc_ct_public_search

Reference no. PF240587JA

Viewing opportunities: December 16th and 17th, 2024 (see specifications)

Question deadline: December 20th, 2024 by 12:00 noon

Agency response to questions: by COB December 23rd , 2024

Bid submission deadline: December 27th, 2024 by 12:00 noon

Washington State Supplier Diversity Policy WDFW is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, WDFW intends to conduct a competitive procurement to award a WDFW contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, WDFW intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

A Small Business is a Washington State business, including a sole proprietorship, corporation, partnership or other legal entity, that (a) self-certifies in WEBS that it is owned and operated independently from all other businesses and has either: (i) fifty or fewer employees; or (ii) a gross revenue of less than seven million dollars annually as reported on its federal income tax return or its return filed with the Washington State Department of Revenue over the previous three consecutive years; or (b) is certified with the Washington State Office of Women and Minority Business Enterprises under chapter 39.19 RCW.

A Veteran-Owned Business is certified as such by the Washington State Department of Veteran Affairs.

https://www.fmcsa.dot.gov/registration/get-mc-number-authority-operate https://www.fmcsa.dot.gov/registration/getting-started https://safer.fmcsa.dot.gov/mcs150t/pkg_ct_public.prc_ct_public_search http://app.leg.wa.gov/RCW/default.aspx?cite=39.19

Vendors submitting bids need to be registered with the Washington Electronic Business Solution (WEBS) System; the procurement announcement system for Washington State government. Information on registering in WEBS is located at https://des.wa.gov/sell/how-work-state.

Item Description Check If As Specified

Describe Fully If Not As Specified

Boom/Crane

Stellar 3315 Crane or equivalent too.

Crane will be used to effectively hoist fish from rearing vessels into planting truck.

Crane is to be mounted at rear starboard corner of the truck bed, facing forward.

Will have a minimum of 260 -degree hydraulic rotation ability

Will have hydraulic extension and retraction which need to be at a minimum of 14’

Boom will be able to deliver fish up to 300 lbs. quickly and easily to open hatch on top of tank.

Mount crane on pedestal and make highest point 66-72” above bed. (keep below exhaust stack)

Crane when in service and in upright position, should have a minimum of five feet between boom and top of tank access hatch.

Make Crane capable of storing with last section extended with a cradle and build hooking point to store hook on deck.

Use existing hydraulic system and wet box, provide a pump needed to achieve an adequate speed to ensure fish are transported to tank in a timely manner to prevent stress and loss of fish.

https://des.wa.gov/sell/how-work-state

Provide wireless remote control for operating the lift and extension of crane.

Provide a DC power back up for operating the lift/crane. Plug in port for controller and long enough cord so staff can operate lift from the bed of truck or from the ground. This is needed as redundancy in case the wireless remote control fails.

SPECIFICATIONS- DELIVERY & PAYMENT

Item Description Check If As Specified

Describe Fully If Not As Specified

Deliver by close of business of:

March 31, 2025

Should vendor fail to deliver on said date this order shall be void. State shall not take delivery. State shall not be liable for any cost. All WDFW property would need to be returned to the agency, in same shape it was when transferred to the vendor at no cost to the agency.

WDFW agrees to allow inspection of the truck prior to bid deadline. The truck will be available to view for 2 business days, 9:00 am to 3:00 pm on Monday, December 16th, 2024 and Tuesday, December 17th, 2024 at the Columbia Basin Hatchery in Moses Lake, Washington (see address in box below).

Interested parties must contact Brian Lyon at 509/765-7714.

Brian.lyon@dfw.was.gov to schedule an appointment. Note: this is vendor viewing opportunity only. Any questions that may arise during viewing must be directed to joanna.anderson@dfw.wa.tgov mailto:Brian.lyon@dfw.was.gov mailto:joanna.anderson@dfw.wa.tgov

Questions cannot be answered by any WDFW associates during the viewing process

WDFW can deliver truck to vendor and pick it up once work is completed to/from vendors within 300 road miles of Columbia Basin Hatchery (see address in box below) Vendors of greater distance will need to be legally responsible for pickup and delivery and include their cost in the bids submitted. Proof of insurance coverage will need to be available upon request.

Truck can be available within 15 business days after receipt of order (ARO)

Pickup and delivery address:

Washington Dept of Fish and Wildlife Columbia Basin Hatchery 6785 Rd K NE #A Moses Lake WA 98837

Delivery Hours:

Mon – Fri. 9:00 am – 4:00 pm

Payment terms: WDFW will process payment (net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice. Progress payments are not an option

Upon request, submitted bid needs to have literature (brochure) with specifications and picture of the item’s make and model available and ready

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF240587JA

Qty Unit Unit Price

Total Price

1. New/unused crane

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

2. Labor cost for installation

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days For vendors submitting bids on tank, cargo hold and truck related needs must be registered with the Federal Motor Carrier Safety Administration (FMCSA). Provide company Cargo Tank (CT) number is:

TRUCK PICTURES