pestcontrol.pdf

CHEYENNE RIVER HEALTH CENTER

GOOD RIVER COMMUNITY

Pest and Rodent Management Services

Cheyenne River Health Center 24276166th Street, Airport Road Eagfe Butte, South Dakota 57625

Prepared by:

Erik Twite, Facility Manager

Cheyenne River Health Center

GENERAL

The contractor shall provide all supplies, materials, equipment, labor, supervision, management and transportation to perform all tasks as identified below. All work will be pertormed in accordance with the guidelines established by Federal, state, Tribat and tocal ordinances. The pest and Rodent Management Services shall be performed in a manner that will ensure the health and general well-being of Health care personnel, Good River community tenants and public. The Good River communitv consists of 133 quarter's units and a maintenance shop.

The contractor's filed service employee shall wear visible identification at all times while on the oremise of the cheyenne River Health center and Good River community lt is the responsibilitv of the contractor to park in the appropriate designated parking areas. Information of parking is available from the cheyenne River Health center security or Facility Maintenance Department. smoking is not prohibited on the premise of the Cheyenne River Health Center and Good River Communitv. possessron of weapons is prohibited, Enclosed containers, including tool kits, shall be subject to search. Violauons of Heath Center regulations may result in citation answerable in the Unites States (Federal) Distnct Court, not a localdistrict, state, or municipal court, SCHEDULING

The contractor shall provide Pest and Rodent Management services every 90 calendar days. The indicated trme frame shall be the minimum basis for the scheduling of pest management tasks. The contractor shall provide the work scheduling of when services will be performed and submit the schedule to the Contracting Officers Technical Representative (COTR), no later than the contract sran date. Service shall be scheduled so that the Health Center, the 133 quarter's units and the maintenance shop receive pest control service a minimum of once per 90 calendar days. Areas in the Health Center such as Dietary Kitchen and Inpatient Department may require treatment and/or special treatment as often as once per month. NOTE: Service includes applications to in ner walls, and in new construction or renovated areas.

Pest and rodent management tasks shall be scheduled so as to be performed on definite appointed dates and in no event shall the Contractor carry on work outside regular agreed upon working hours without prior approvalofthe Contracting Officer's Technical Representative.

In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the Contracting Officer's Technical Representative, postponement will not reflect anv penalties assessed to the Contractor, nor should there be any additionalcost to the Governnrenr

PERIOD OF PERFORMANCE:

Jufy 1, 2020 - ju ne 30, 2O2t

STANDARDS

All Pest and Rodent Management Services shall meet the guidelines by Federal, State, Tribal and tocar ordrna nce5.

TASKS (All work pertains to the interior and exterior of Cheyenne River Health Center and Good River Community qua rter's units)

a. Inspection to determine which pest management measures is appropriate and required.

b Recommending environmental sanitation practices that restriLt or eliminate food, water, or harborage for pests.

c. Selection and utilization of non-chemical control methods thaL eii rrnate exclude or repels pests d Selection and use of the most environmentally sound pesticides(s) to affect control when chemical control methods are necessary, e control of general structural anthropoic pests (i.e., cockroachr.,, afts, carpet beetles, spiders, aarnanirr hpec ei. I

f. Control of predatory pests (i.e., fleas, mites, ticks, bees, wasps, mosquitoes, chiggers, etc.).

g. Control of stored product pests,

h. Control of mice and rats (i.e., house mouse, field mouse, etc )

i. Evaluation of control measures through follow.up inspedions

j. The Contractor will be required to inspect for all wood destrovrng organisms during scheduled inspections, When wood destroying organisms are found (termites, carpenter ants), the contractor will report the finding to the ContractinB Offrcer's Technical Representative, who will take other actions, including separate contract action as \,,r'arranted, to treat the infestation.

COTR reserves the right to accept bids from other vendors In rnese cases.

k Control ofothervertebrapests(i.e.,sqLirrels,gophers r.rroles :kur.ks, snakes, rabbits, raccoons, etc.). Trapping and removalshall be price out in a separate Line lte ns and done on an as neeoeo basis. This establishes a competitive firm fix price for CO-rR consideration when taking other actions, including separate contract action, as warranted to trap and remove vermin.

L Control of pigeons, starlings, sparrows, and bats will be priced out on case by case basis.

However the COTR can request the Vendor to submit an estimate to address a bird or bat problem on facility grounds. A separate PO will be generated lo cover this action. COTR reserves the right to accept bids from other vendors in these cases.

m. Room treatments for Bedbugs will be listed as a Line lten) price and done on an as needed basis.

This will establish a competitive firm fixed price for COTR consideration when taking action on the infestations, including separate action, as warranted, for Bedbug treatment.

vrsrTs

a. Normal inspectlon and treatment are to be made during regular Health Care work hours of 6:00 am to 9:00 pm. Contractor will coordinate treatment of areas with appropriate personnel in advance so that individuals with special health needs can be r,..asonably accommodated.

Whenever pesticides are used in a large scale applicarion, the I dcility Manager as well as employees will receive advance notice about the sprayinq.

b, Normal inspection and treatment are to be made during the hours of 8:00 am to 6:00 pm Contractor will coordinate treatment of areas with appropriate personnel in advance so that individuals with special health needs can be reasonably accommodated. Whenever pesticides are used in a large scale application, the Facility Managel as well as employees will receive advance notice about the spraying.

c. lnspection and treatment of food areas in the Health Center, and specialized areas will be oone during other than normal working hours as designated by the Contracting Officer's Technical Representative.

d. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functloning of the facility, including utility services, fire protection systems and passage of facility patients, personnel, equipment and carts. Contractor personnel are required to be accompanied by Cheyenne River Health Center Facilitv Maintenance staff while in the facilitv and quarter's units.

CALL BACK REQUIREMENT

a. Routine

The Contractor shall within 5 days after receipt of notification by the Contracting Officer or his/her representative, and at no additionalcharge to the Government, retreat previousl), treated areas when inadequate control (as per specjfications) was obtained.

b, Emergency

The Contractor shall within 2 days after receipt of notification by the contracting officer or his/her representative, and at no additional charge to the Government, performs pest and Rodent Management Services to correct the emergent condition.

RESIDUAL TREATMENT

a. During regular scheduled visits the Contractor shall apply a residual treatment for control of anthropoid pests in such a manner as to ensure all areas of the hospital complex are properly treated.

b. The Contractor will properly treat those areas from which complaints have been received c, Crack and crevice residual treatment technique of pesticides will be used in food preparation areas according to label instructions, d, Formulations of pesticides and methods of application must bc approved by the ContractrnB

Officer's Technical Representative and comply with all Federal, State, Tribal and local laws ano regulations.

e. Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in patient occupied areas in order to keep odor levels from affectjng patients and employees.

RESTRICTION OF PEST CONTROL MATERIALS

a. All rodenticides and/or traps shall be placed only at r mes arrd I areas approved by the Contracting Officer's Technical Representatrve and urrused porl or 5 shall be recovered at the latest by a time limit approved by the contracting Oflicer's Tecirnical Representative. Contractor will provide Contracting Officer's Technical Representative with a map identifying the location of baits and traps. All traps/bait stations shall be dated,

b. The use of rodenticides shall be restricted to locations approved by the Contracting Officer's Tech n ical Reoresentative.

c. The Contractor will be required to furnish the Cheyenne River Health Center, prior to initial application of pesticides and rodent control chemicals, labels of chemicals to be used, Safety Data Sheets, and the antidote therefore. Contractor will furnrsh the same information each time

(s) he changes chemicals or products used in the performance of this contract. The Health Center for eme rgency treatment in the eve nt of ingestion ofand/or contact requires this information.

d No pesticide will be disposed of on Cheyenne River Health Center property.

e. The following are examples of pesticides not to be used at this facilitVj

i. Phospho rus Paste

ii. Thallium Sulfate

iii. Pa rath ion

iv. Sodium Fluoride

v. Dinda ne in Vaoorizers

vi. DDT vii, Products containing binyl chloride

f. Residual pesticides will be used per label instructions in food preparation and food distributing a reas.

g. The Contractor will not prepare chemicals within the Cheyenne River Health Center.

h. The Contractor's trucks will be kept locked.

i. Pest management operations and use and types of pesticides will meet all Federal, State, Tribal and local regulations.

REMOVAL OF DEAD ANIMALS, DROPPINGS

All trapped and/or dead or dying animals (i.e. geese, rodents, raccoons, opossums, skunks, squirrels, bats, birds, pigeons, etc.) shall be recovered and disposed of by the Contractor daily or whenever reported, as established by the Contracting Officer's Technical Representative. Contractor is responsible for cleaning guano, droppings, etc. in a timeframe approved by the Contracting Officer's Technica ReDrese ntative, STORAGE OF PEST CONTROL MATERIALS

No pest control materials or equipment shall be stored or kept at the Cheyenne River Health Center property when the operator is not working, without the express written approval of the Contracting Officer's Technica I Re presentative.

DISPOSAL OF HAZARDOUS WASTE

The contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the Cheyenne River Health Center facility premise except as specified by Facility Maintenance Manager.

REQUIRED CONTRACTOR REPORTING

Contractor personnel will sign in at the beginning of the schedu led wo rk sh ift and out at the end of the work shift, in two location. The locations are as follow, the Cheyenne River Health Center Security Department on main level and Cheyenne River Health Center Facility Maintenance Department on lower level. Upon signing in at the Cheyenne River Health Center Facillly N4aintenance Department, a tentative itinerary for the tour of duty will be provided to the Contracting Officer's Technical Representative or Facility Maintenance Manager. Facilities Department will have a staff member present with contractor at all times per COVID-19 procedures. Contractor will be screened through the Emer8ency Room entrance and provided a mask that must be worn at all times while in the facility and in the housing units. Facilities Department will provide contractor with application for CRST travel permit Permit must be obtained prior to traveling to facility for \^/ork

Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State, Tribal or local ordinances, which pertain to any duties contained in the contract.

Quality pest control will be accomplished by tracking specific pest control problems by area and generation of an automatic need for the possibility of additional inspections and/or control methods, All pest control measures will require no less than one follow-up inspection to ensure pest problems nave been elim inated.

The Contractor shall develop and submit, for approval, to the Contracting Officer's Technical Representative, a schedule of internal monitoring for implementation by the Contractor for qualiry assurance. At a minimum, the report should track specific pest control problems by area and generate an automatic need for the possibility of additional inspections and/or control methods. A report of findings will be submitted to the Facility Maintenance Manager at the end of each quarter in writing.

The Contractor shall develop and submit for approval, to the Contracting Officer's Technical Representative, a report containing specific chemrcals applied, arnounts applied, and locations of where chemicals were applied.

SPECIAL PROVISIONS

The Contractor personnel in performing pesticide applications of the areas specified below shall adhere to the following provisions:

a, Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served, and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or application equipment.

b. CriticalAreas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Contracting Officer's Technical Representative prior to any application, The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants'supplies, equipment and surfaces, No substitution can be made at anV time without written approval from the Contracting Officer's Technical Representative.

i. InpatientDepartment

ii. OutpatientDepartment

iii. Emergency Medical Services

iv. Emergency Room

v. Field Hea lth

vi. Optometry

vii. Physical Therapy

viii. Denta I

ix. Women's Hea lth

x. Diabetes

xi. Behavioral Hea lth

xii. Central Sterile c, Space treatment will not be authorized in the Cheyenne River Health Center facility.

d. Space treatment will not be authorized in the Good Rrver ComnrunitV quarter's units and ma intena nce shop, AUTHORTTY OF APPUCATOR(S)

Certified applicators are required in the performance of the work under the contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of his/her certrfication (showing categories) to the Contracting Officer s Technical Representative prior to reportlng to work. Applicator(s) must be certified in Category 20, Category 7, Caregory 8, Category 9 and Category L2 to meet contract requirements. In cases where the contractor has two o,.more persons reporting to work under the contract, one of these should be designated as the supervisor and should be fully certified in all pest management categories in which work is to be performed. Non-certified employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. Orientation to the facility layout and functions to complete requirement of the contract will be accomplished initially with a Facility Maintenance representative along with the Contractor. In the case of back-up applicators and/or replacement applicators, it will be the responsibility of the Contractor to orlentate new employees to the layout and functions of individual areas. In no case will an applicator perform a pest control funcricn witlrcut first being orientated to the facility.

INSPECTION AND ACCEPTANCE

Facility Maintenance Manager is designated the Contracting Officer's Tcchrrical Representative for inspection and acceptance of services under the contract The foregoi|g is notto be construed as authonzation to interpret or furnish advice and nformation to the conlract or relative to the financialor leBal specifications.

IDENTIFICATION

The contractor's field service employee shall wear visible identification at all times while on the premise of the Cheyenne River Health Center and Good River Community Smoking is not prohibited on the premise of the Cheyenne River Health Center and Good River Community. Possession of weapons is prohibited, Enclosed containers, including tool kits, shall be subject to search, Violations of Heath Center regulations may result in citation answerable in the Unites States (Federal) District Court, not a local district, state, or municipal court.

VEHICLES

All vehicles will be locked and the keys removed while performing service on the Cheyenne River Health

Center and Good River Community premise. This is intended to protect the Contractor's property and provide for the safety of the Health Center's personnel and Good River Community tenants. Vehicle(s) shall be identified. Parking in the appropriate designated parking areas is expected. Information of parking is available from the Facility Maintenance personnel, SAFETY REQUIRMENTS

In the performance of this contract, the Contractor shall take such safety precautions as the Facility

Maintenance Manager or designee may determine to be reasonably necessary to protect the lives and health of the occupants of the facility. The Facility Maintenance l/lanag,.rr o designee will notify the

Contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, or the representative at the site of the work, all is deemed sufficient for the purpose aforesaid.

CONTRACTING OFFICER,S REPRESENTATIVE

Cassandra West - (605) 719-4055, (605) 355-2561 fax