Pest Control Services - Bid Documents.pdf

Town of Killingly

WPCF

Pest Control Services

31 Wauregan Road

Killingly Ct 06239

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Information for Bidders

Bid Proposal

Contract

General Requirements/Specifications

Brian Palaia

Town Manager

July 2026

Engineering/WPCF/RFP/Pest Control Services 2026

LEGAL NOTICE FOR

Town of

KILLINGLY CONNECTICUT

172 Main Street

Killingly Connecticut 06239

Notice to Contractors:

Sealed bids for suppling labor, equipment and services required for the following project will be received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Monday, August 10, 2026, after which time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall located at 172 Main Street Killingly Connecticut 06239.

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Monday, July 27, 2026, at the Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly CT.

The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

Specifications for the above project may be examined in the Killingly Engineering Office located at 172 Main Street or the Towns website www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to the Town.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified and labor under which the work will be or is now being performed. The Contractor shall employ, as far as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

The Town of Killingly reserves the right to reject any or all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Request for Proposal (RFP)

Town of Killingly, Connecticut 172 Main Street, Killingly, CT 06239

Project: Pest Control Services Bid Opening Date/Time: Monday, August 10, 2026, at 10:00 AM Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239

1. Introduction

The Town of Killingly, Connecticut (“Town”) invites sealed proposals from qualified, licensed pest control contractors to provide routine and as-needed pest management services at the Killingly Water Pollution Control Facility (KWPCF) located at 31 Wauregan Road, Killingly, CT, and associated wastewater pump stations, and the Brooklyn Water Pollution Control Authority (BWPCA) pump station.

This RFP covers two distinct service locations:

1. Town of Killingly – KWPCF and associated Pump Stations

2. Town of Brooklyn – BWPCA associated Pump Station.

Each town shall be considered a separate and independent bid package. Contractors may submit proposals for one town, or both towns, at their sole discretion. Awards, if any, may be made separately for each town. No preference will be given to Contractor’s bidding on both towns unless explicitly stated otherwise.

The intent of this Request for Proposals (RFP) is to select a contractor capable of providing safe, effective, compliant, and reliable Pest Control Services within a municipal wastewater treatment environment.

2. Preparation and Submission of Proposals

The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign their Proposal correctly. If an individual makes the Proposal, their name and post office address must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address of the firm, partnership, or corporation.

Sealed proposals will be received by 10:00 AM on Monday, August 10, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.

Proposals received after this time will not be accepted.

Proposals will be publicly opened and read aloud immediately following the deadline in the Town Meeting Room.

Each proposal must be submitted in a sealed envelope clearly marked:

“Pest Control Services” Bid A – Town of Killingly Bid B – Town of Brooklyn

Both Bid A and Bid B [Name of Bidder]

If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:

Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.

3. Familiarity of the Work

Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations under which the work is to be performed and shall include in their bid a sum to cover the total cost of items necessary to perform the work as set forth in the Contract Documents.

No allowance will be made to a Bidder because of lack of such examination or knowledge. The submission of a bid will be considered as conclusive evidence that the Bidder has conducted such an examination.

There is no expressed or implied agreement that the character of the material(s) has been correctly indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from those indicated.

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project.

The Contractor agrees that he shall make no claim for and has no right to additional payment or extension of time for completion of the work, or any other concessions, because of any interpretations or misunderstanding on his part of this Contract, or because of any failure on their part to fully acquaint himself with all conditions relating to the work.

4. Qualification of Bidders

A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and within the time specified, all the work covered by the Specifications. This proof shall be fully recorded on the pages titled “References”, which shall become part of the Proposal.

5. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

6. Contract Term

The initial term is 12 months, beginning July 1, 2026.

The contract may be automatically renewed for up to two (2) additional one-year terms, unless either party provides written notice of termination at least sixty (60) days prior to expiration.

Contractors must clearly stipulate any proposed annual price adjustments in their proposals.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and or labor under which the work will be or is now being performed. The Contractor shall employ, as much as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

7. Site Walk

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Monday, July 27, 2026, at Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly CT, with pump stations to follow.

8. Withdrawal of Proposals

If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening of bids by communicating their purpose to the Town Engineer. Upon such notice, the Proposal will be handed to them unopened.

9. Execution of Contract

The party to whom the Contract is awarded, or their authorized representative, will be required to attend at the office of the Town Engineer, Town of Killingly with the sureties offered by them, and a current certificate of Corporate good standing issued by the Office of the Secretary of State in which the corporation is incorporated, and execute the Contract within ten (10) days from the date of the award. If the party entering into this contract is a corporation, a Corporate Resolution duly executed by the president and Secretary of the Corporation authorizing the Corporation to enter into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a partnership, a partnership resolution duly executed by a majority of the general partners authorizing the partnership to enter into this contract shall be provided.

11. Responsibility of the Contractor

Attention is hereby particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen in the work, or any part thereof, during its progress and also whereby the Contractor shall make good any defects for faults that may occur within one (1) year after date of final estimate. They shall indemnify and save harmless the Town and WPCF from any damages or costs to which they may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

12. Insurance

Before execution of the contract, Bidder will be required to file with the Town a certificate of insurance. The certificate, executed by an insurance company satisfactory to the Town, shall name the Town as additional insured parties, and shall state that as a minimum, with respect to the contract, the Bidder carries insurance in accordance with the requirements and stipulations listed below.

Unless requested otherwise by the Town, the Bidder and its insurer shall not assert the defense of governmental immunity in the adjustment of claims or in the defense of any claim or suite brought against the Town and the State. The Bidder shall assume and pay all costs and billing for premiums and audit charges earned and payable under the required insurance.

A. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, and property damage.

B. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of One Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. Each annual aggregate limit shall not be less than Three Million Dollars ($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to the Town.

Blanket Contractual Liability for liability assumed under this Contract and all other Contracts relative to the Project.

C. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded Respondent shall carry Automobile Liability insurance providing One Million Dollars ($1,000,000.00).

D. Workers' Compensation Insurance. The bidder shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of Connecticut, and employer's liability limits of Five Hundred Thousand Dollars ($500,000.00) coverage for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.

E. Termination or change of Insurance: Each Insurance Policy shall be endorsed to provide that the insurance company shall notify the Town by certified mail at least thirty (30) days in advance of termination, or any change in the policy. No such change shall be made without prior written approval of the appropriate Municipal Official.

F. The Town and the shall be named as “Additional Insureds.” Coverage is to be provided on a primary, noncontributory basis. Waiver of subrogation in favor of the Town is required on all applicable policies, including workers’ compensation. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of the Contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the Contract for two (2) years from the completion date.

G. Aggregate Limits. Any aggregate limits must be declared to and be approved by Town. It is agreed that the Contractor shall notify the Town whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Contractor agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by the Contractor.

H. Claims: Each insurance policy shall state that the insurance company shall agree to investigate and defend the Town against all damages, even if groundless.

I. Compensation: There shall be no direct compensation allowed by Bidder on account of any premium or other change necessary to take out and keep in effect all insurance or bonds, but the cost thereof shall be considered, included in the general cost of the work.

13. Care and Protection of Property

The Contractor shall take particular care to avoid damages to all private and public property. They shall make good any damages to the satisfaction of the Inspector. There shall be no additional compensation for the repair or restoration of private or public property.

14. Sales Tax

Certain materials and suppliers incorporated in the work of this project are exempt from Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption number.

15. Compliance with Federal and State Regulations

The Contractor shall be responsible for full compliance with any Federal and/or State laws, regulations and standards.

16. Permits

All licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes and regulations in connection with the prosecution of the work shall be obtained by the Contractor, at no additional cost to the Town. Any permits issued by the Town will be at no cost to the Contractor.

17. Approval of Sub-Contractors

The Contractor shall submit a list of all subcontractors intended to perform work on the project.

For each subcontractor, the Contractor shall submit: (1) type of work to be performed, (2) certificate of insurance, (3) fully executed Municipal CLA-12 form. The Town reserves the right to approve or reject any and all subcontractors when deemed in the best interest of the Town. All subcontractors must be approved prior to commencing work.

18. Liquidated Damages

If the Contractor fails to perform Pest Control Services in accordance with the contract requirements, including but not limited to failure to meet scheduled service intervals, response times, treatment effectiveness standards, or reporting/documentation requirements, and the Town incurs additional costs as a direct result of such failure, the Contractor shall be responsible for liquidated damages.

Liquidated damages shall be equal to the documented, reasonable, and actual costs incurred by the Town, which may include, but are not limited to, emergency or corrective pest control services performed by others, additional inspections, staff overtime, or other remedial actions necessary to protect Town facilities and operations.

Liquidated damages will be assessed only upon written documentation by the Town substantiating the additional costs incurred.

19. Equal Opportunity

The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an awarded contract.

20. Availability of Documents

Specifications, bid forms, and contract documents may be obtained from:

Town of Killingly website:

www.killinglyct.gov/departments/finance/bids_and_rfps.php

CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239

21. Addenda and Interpretations

No interpretations of the meaning of the Specifications, or other pre-bid documents will be made to any Bidder orally.

Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172 Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be posted on the Town Website and the CTSource website not later than four

(4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

22. Right to Reject

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

23. Contact Information

For questions or site access:

Joseph Couture, Assistant Facility Superintendent Email: wpcf@killinglyct.gov Phone: (860) 779-5392

Attachments (Included in Full RFP Package)

Appendix A - Scope of Work Page 11 Appendix B – Information for Bidders Page 17 Appendix C – Proposal & Bid Forms Page 18 Appendix D – Non-Collusion Affidavit Page 21 Appendix E – References Page 23 Appendix F – General Requirements & Specifications Page 25 Appendix G – Purchase Order Terms and Conditions Page 26 Appendix H - Acknowledgement of Addenda Page 35 Attachment 1 – Pump Station Location Page 35

Appendix A – Scope of Work

Pest Control Services – KWPCF & Associated Pump Stations

A.1 Purpose

The purpose of this Scope of Work is to provide professional pest management services to support safe, sanitary, and uninterrupted operations at the Killingly Water Pollution Control Facility (KWPCF), 31 Wauregan Road, Killingly, CT, and associated wastewater pump stations, to include the Brooklyn Water Pollution Control Authorities (BWPCA) pump station. Services shall reduce and prevent pest activity that may impact employee safety, facility integrity, equipment reliability, and regulatory compliance.

A.2 Scope of Services

The Town of Killingly, and Brooklyn, are seeking a licensed, qualified pest control contractor to provide routine, preventative, and on-call pest control services for municipal wastewater facilities, including interior and exterior areas.

Services shall include, but are not limited to, inspection, monitoring, treatment, documentation, and recommendations for pest prevention and control.

A.2.1 Covered Pests (Minimum)

The Contractor shall provide Integrated Pest Management (IPM) services addressing pests commonly encountered in industrial/municipal environments, including:

Rodents (rats, mice) Crawling insects (ants, cockroaches, spiders, silverfish, earwigs) Stinging insects (wasps, hornets, yellow jackets; bees as required relocation when feasible/required) Flying insects (flies, gnats, moths) Occasional invaders (crickets, centipedes, etc.)

Note: Wildlife control beyond standard pest control (e.g., bats, raccoons, skunks, squirrels) shall be identified as an optional service with separate pricing if offered.

A.2.2 Routine Preventative Service

The Contractor shall provide routine services at a minimum frequency of monthly, unless otherwise proposed and approved by the Town. Routine service shall include:

Scheduled site inspections (interior and exterior) Placement, servicing, and replacement of tamper-resistant bait stations and traps as needed Monitoring and servicing of rodent control measures around building perimeters, doors, and high-risk areas Treatment of identified pest activity using approved methods and materials Prevention measures including recommendations for sanitation, sealing/entry point mitigation, and habitat reduction Immediate notification to the Town of any significant infestation or conditions requiring corrective action

A.2.3 Pump Station Services

The Contractor shall provide pest control services for multiple pump station sites as directed by the Town, which may include:

Exterior rodent bait stations and monitoring Interior inspections and treatment (as access is authorized by the Town) Response to reported pest issues (rodents, nests, insects) Pest prevention recommendations specific to wet well/odor control conditions and building penetrations

The Town may add or remove pump station locations during the contract term. Each pump station shall be treated as a separate service site.

A.2.4 On-Call / Emergency Services

The Contractor shall provide on-call services for urgent pest issues, including but not limited to:

Active rodent activity impacting operations Stinging insect nests posing a safety hazard Severe insect infestations After-hours emergency response when necessary

Response Time Requirements (minimum):

Standard service call: within 2 business days Emergency service call (safety hazard/active infestation): within 24 hours

Contractors shall clearly identify after-hours availability and any associated fees.

A.2.5 Materials, Methods, and Environmental Controls

Contractor shall utilize Integrated Pest Management (IPM) principles and apply chemicals only as needed.

All pesticides/rodenticides shall be EPA-registered and applied in accordance with the label, Connecticut requirements, and industry best practices.

The Contractor shall ensure pest control activities do not contaminate process areas, floor drains, chemical storage areas, or any wastewater conveyances.

No discharge, rinsing, or dumping of chemicals or waste materials shall occur on Town property.

Bait stations shall be tamper-resistant, clearly identified, and secured where required.

A.2.6 Documentation and Reporting

The Contractor shall provide documentation for each visit and service event, including:

Date/time of service and serviced locations Technician name and license information (as applicable) Pest activity observed and actions taken Bait station/trap condition, servicing notes, and replacements Products used (including EPA registration number), quantities, and application locations Recommendations for corrective actions (e.g., sealing, housekeeping, repairs)

Reports shall be provided to the Town in PDF format (and email delivery), and a monthly summary shall be provided upon request.

A.2.7 Health, Safety, and Regulatory Compliance

The Contractor shall:

Comply with all applicable OSHA requirements and Town safety policies Coordinate access and site-specific requirements with KWPCF staff Ensure personnel are trained and equipped to work safely in an municipal l wastewater environment Provide SDS sheets upon request and maintain proper chemical handling and storage practices Maintain all required Connecticut pest control licenses/certifications and comply with all applicable state and federal regulations

A.2.8 Performance Standards

The Contractor shall meet or exceed the following performance standards:

Routine service performed on schedule (≥ 95% on-time completion) Emergency response meeting required timeframes (≥ 95% compliance) Accurate, complete service documentation with each visit (≥ 99% accuracy) Demonstrated reduction in pest activity through effective monitoring and control measures Prompt notification of recurring issues or conditions requiring facility corrective action

A.2.9 Term of Contract

This agreement shall begin July 1, 2026 and continue through June 30, 2027, with optional annual renewals upon mutual agreement, satisfactory performance, and funding availability.

Contractors shall clearly stipulate any proposed annual price adjustments.

A.2.10 Payment Terms

Payment shall be made upon acceptance of satisfactory services and receipt of proper invoices.

Routine services may be billed monthly.

Emergency/on-call services shall be invoiced separately with clear documentation.

Invoices are due within 30 days of receipt, subject to Town payment procedures.

Specifications

A.1.S Facility Access

Normal business hours for KWPCF and the BWPCA are 7:00 a.m. to 3:30 p.m. Service hours are strictly enforced between the hours of 7:00 am and 3:00 pm. Access to the facility and associated pump stations shall be limited to these hours. No entry shall be permitted outside of normal business hours for routine deliveries. Exceptions shall be granted only in the event of a bona fide emergency and with prior authorization from the Owner.

A.2.S Contractor Qualifications

Contractors must demonstrate the following minimum qualifications to be considered responsive and responsible:

Licensing & Certification:

o Hold all required State of Connecticut pest control licenses applicable to the services proposed.

o Technicians performing services shall be properly licensed and/or certified in accordance with Connecticut statutes and regulations.

Experience:

o Demonstrated experience providing pest control services at municipal, industrial, or utility facilities, preferably including wastewater treatment facilities and pump stations.

o Minimum of three (3) years of relevant experience is preferred.

Staffing:

o Employ qualified, trained pest control technicians familiar with Integrated Pest Management (IPM) practices.

o Designate a primary Project Manager or Account Representative responsible for coordination, scheduling, reporting, and communication with the Town.

Materials & Methods:

o Utilize EPA-registered pesticides and rodenticides approved for use in industrial and municipal environments.

o Demonstrate the ability to implement IPM strategies emphasizing prevention, monitoring, and targeted treatment.

Safety & Training:

o Provide evidence of employee training in chemical handling, OSHA safety requirements, and working in industrial environments, as required.

o Technicians shall follow all Town safety policies while on site.

Insurance & References:

o Maintain all required insurance coverage as specified herein and in Section 12 - Insurance.

o Provide a minimum of three (3) references for similar pest control services performed for municipal, industrial, or commercial clients.

A.3.S Service Quality and Performance Requirements

The Contractor shall meet or exceed the following service quality standards:

Perform services in accordance with industry’s best practices and applicable regulatory requirements.

Demonstrate effective pest reduction and prevention through routine monitoring and corrective actions.

Maintain accurate service records, including pest activity observations and treatment details.

Immediately notify the Town of any conditions requiring urgent attention or corrective facility action.

Maintain consistent service reliability with minimal disruption to facility operations.

A.4.S Service Delivery and Acceptance Procedures

1. Scheduling & Notification o Routine service schedules shall be coordinated in advance with the Town’s designated representative.

o Emergency or on-call service requests shall be acknowledged promptly and responded to within the required timeframes.

2. Site Access & Check-In o Contractor personnel shall check in with facility staff upon arrival and comply with all access and safety requirements.

o Access to pump stations shall occur only with prior authorization from the Town.

3. Inspection & Treatment o Conduct inspections of designated areas and apply treatments only as necessary using approved materials and methods.

o All bait stations and traps shall be properly labeled, secured, and documented.

4. Documentation & Reporting o Provide a written service report for each visit detailing areas serviced, pest activity observed, materials used, and recommendations.

o Reports shall be submitted in PDF format to the Town within a reasonable timeframe following each service visit.

5. Non-Compliance or Deficient Performance o The Town reserves the right to reject services not performed in accordance with contract requirements.

o Any reservice required due to Contractor error or inadequate performance shall be provided at no additional cost to the Town.

Appendix B – Information for Bidders

B.1 Proposal Submission

1. Proposals must be submitted in sealed envelopes clearly marked:

“Proposal – Pest Control Services” Bid A – Town of Killingly Bid B – Town of Brooklyn

Both Bid A and Bid B [Name of Bidder]

2. Sealed proposals must be received by the Office of the Town Engineer, Town of

Killingly, 172 Main Street, Killingly, CT 06239 no later than 10:00 AM, August 10, 2026.

3. Late proposals will not be considered.

B.2 Work Locations

1. Killingly Water Pollution Control Facility, 31 Wauregan Road, Killingly CT

a. Associated Pump Stations, listed in Attachment 1.

2. Brooklyn Water Pollution Control Authority

a. Associated Pump Station, listed in Attachment 1.

B.3 Proposal Contents

Each submission must include:

Completed Bid Form (Appendix C) Non-Collusion Affidavit (Appendix D) References (Appendix E) Any additional supporting documentation required

B.4 Award of Contract

The contract will be awarded to the lowest responsible and qualified candidate, provided it is in the Town’s best interest.

The Town reserves the right to reject any or all bids or waive informalities.

Appendix C – Proposal & Bid Forms

C.1 Bid Schedule

Bidders shall provide detailed and itemized pricing for the pest control services proposed under this contract. Pricing shall include all labor, materials, equipment, chemicals, travel, supervision, reporting, and incidentals necessary to perform the work in accordance with the Specifications.

At a minimum, bidders shall provide pricing for the following service categories (as applicable):

Routine Preventative Pest Control Services o Monthly (or proposed frequency) service at the Killingly Water Pollution Control

Facility (KWPCF), associated pump stations, and Brooklyn Water Pollution Control Authority (BWPCA) Pump Station.

o Per-location pricing for associated pump stations On-Call / Emergency Pest Control Services o Hourly or per-call rates for emergency or unscheduled service o After-hours, weekend, or holiday response rates (if different)

Additional / Optional Services (if offered) o Stinging insect nest removal o Rodent exclusion or sealing services o Wildlife control (if applicable) o Any other supplemental pest management services

Prices shall be all-inclusive and no additional compensation shall be allowed unless specifically authorized in writing by the Town.

C.2 Signature & Acknowledgment

Bids must be signed by an authorized officer of the company and include acknowledgment of receipt of all addenda.

Proposal & Bid Form

Town of Killingly – Water Pollution Control Facility

Bidder Information

Company Name ___________________________________________ Address ___________________________________________ Contact Person ___________________________________________ Phone ___________________________________________ Email ___________________________________________

Schedule of Prices

Killingly Water Pollution Control Facility and associated pump stations:

Service Description Frequency Lump Sum $ Lump Sum Price in words

Routine Preventive Pest Control Services – KWPCF (monthly or proposed frequency)

Routine Preventive Pest Control Services – Pump Stations (monthly or proposed frequency, per location)

On-Call / Emergency Pest Control Services

After-Hours / Weekend / Holiday Services (if applicable)

Ancillary / Optional Services (specify)

Total Cost

Yearly Price Increases Year 2 increase in % - ______________ Year 3 increase in % - ______________

Brooklyn Water Pollution Control Authority associated pump stations:

Service Description Frequency Lump Sum $ Lump Sum Price in words

Routine Preventive Pest Control Services – KWPCF (monthly or proposed frequency)

Routine Preventive Pest Control Services – Pump Stations (monthly or proposed frequency, per location)

On-Call / Emergency Pest Control Services

After-Hours / Weekend / Holiday Services (if applicable)

Ancillary / Optional Services (specify)

Total Cost

Yearly Price Increases Year 2 increase in % - ______________ Year 3 increase in % - ______________

Bidder Certifications

1. The undersigned agrees to furnish all labor, materials, equipment, and services required in accordance with the bid documents.

2. The undersigned has examined the specifications, site, and conditions of work, and submits this proposal fully informed.

3. The bid is valid for sixty (60) days from the date of opening.

Total Bid Amount: $ ___________________

Total Bid Amount in Words: ____________________________________________________

It is understood that the written total of bid items in words will control, by any contract which may be awarded arising from this bid. It is further understood that the unit price will control payment to the bidder. (Ie. The bidder will be paid for the work performed). The Town reserves the right to disseminate and calculate the bids in whatever manner they see fit that will be in the best interest of the Town.

Signature of Bidder ___________________________________________

Appendix D – Non-Collusion Affidavit

Each bidder shall submit a signed affidavit stating:

1. The proposal is genuine and not made in the interest of any other bidder.

2. The bidder has not colluded with any other bidder to fix prices or restrict competition.

A sample affidavit form will be provided for bidder completion.

NON-COLLUSION AFFIDAVIT

This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the rejection of your Bid. A separate Affidavit must be submitted by each principal of a joint venture.

Project Name. _________________________________________________________________________

Federal Aid Project No. _________________________________________________________________

City/Town. ___________________________________________________________________________

Description of Project: ____________________________________________________________

I, , acting in behalf of (Name of Party Signing Affidavit)

Of which I am (Person, Firm, Association, Corporation or Organization) the , submitting a bid for the above project, certify and affirm in (Title of Person) accordance with Section 112© of Title 23, U.S. Code Highways that

(Person, Firm, Association, Corporation or Organization) has neither directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such bid. False statements made herein may be subject of criminal prosecution.

Name of Corporation or Firm

Signature and Title of Official Making the Affidavit

Subscribed and sworn to before me, this day of ____________________________, 202_.

Notary Public/Commissioner of the Superior Court

My Commission Expires

Appendix E – References

Each bidder must provide:

1. A minimum of three (3) references for contracts of similar scope.

2. References must include:

o Organization name o Contact person o Address, phone number, and email o Contract terms and description of services performed

References

Pest Control Services

The Bidder is required to fill out the following form to enable the Owner to make inquiries and judge as to the Bidder's experience, skill, available financial resources, credit, and business standing.

1. Number of years the bidder has been in business of said services:

2. List of three Facilities of similar nature that the Bidder has performed outlined services, include name, address, and telephone number of a reference for each municipality:

3. Has the Bidder ever failed to complete work awarded; if so, state where and why:

4. Does the Bidder plan to sublet any part of this work; if so, give details:

5. If applicable list equipment Bidder owns that is available for this contract:

6. List equipment Bidder plans to rent or purchase for this contract:

7. List name, address and telephone number for the following:

Surety:

Bank:

Bidder Signature

Name:

Title:

Appendix F – General Requirements & Specifications

Pest Control Services

F.1 Scope of Services

The Contractor shall provide professional Pest Control Services for the Town of Killingly at the Killingly Water Pollution Control Facility (KWPCF), associated pump stations, and the Town of Brooklyn at their associated pump station as required by the Town. Services shall be performed in a safe, effective, and environmentally responsible manner appropriate for municipal wastewater facilities.

Services shall include, but are not limited to:

Routine inspection, monitoring, and treatment of interior and exterior areas for pest activity

Placement, servicing, and maintenance of tamper-resistant bait stations and traps Integrated Pest Management (IPM) practices emphasizing prevention, monitoring, and targeted control Identification and mitigation of pest harborage and entry points Emergency and on-call pest control services as requested by the Town Provision of all labor, equipment, materials, pesticides, and incidentals necessary to perform the work Written service reports documenting inspections, treatments, and findings

F.2 Service Requirements

The Contractor shall maintain the capability to perform both routine and emergency pest control services as scheduled or requested by the Town.

Services shall be performed in accordance with Connecticut licensing requirements, EPA regulations, product label directions, and industry’s best practices.

The Contractor shall adhere to the agreed service schedule and required response times for emergency or safety-related pest issues.

All pest control activities shall be conducted in a manner that prevents contamination of wastewater processes, drains, chemical storage areas, and the environment.

Any significant infestations, safety hazards, or conditions requiring corrective action shall be reported immediately to the Town’s designated representative.

The Contractor shall respond to all Town inquiries within one (1) business day.

F.3 Equipment, Materials & Chemicals

The Contractor shall provide and maintain all equipment necessary to perform pest control services in an industrial environment.

All pesticides, rodenticides, and treatment materials shall be EPA-registered and approved for use in municipal and industrial facilities.

Products shall be stored, handled, and applied in accordance with manufacturer recommendations and applicable regulations.

Bait stations and traps shall be tamper-resistant, properly secured, clearly identified, and documented.

Safety Data Sheets (SDS) for all products used shall be made available to the Town upon request.

F.4 Contract Term

The initial contract term shall be twelve (12) months, commencing July 1, 2026, with the option for up to two (2) additional one-year renewals, subject to mutual agreement, satisfactory performance, and availability of funds.

F.5 Insurance & Bonding

The Contractor shall provide proof of insurance in accordance with the requirements of this RFP, including but not limited to:

Commercial General Liability Insurance Automobile Liability Insurance Workers’ Compensation Insurance

All insurance shall remain in full force and effect for the duration of the contract.

Appendix G – Purchase Order Terms and Conditions

1. Agreement. No changes, conditions or agreements other than those stipulated herein are to govern this purchase order (“Order”) unless expressly made in writing and mutually agreed to.

Acceptance of this Order constitutes acceptance of all conditions stated herein.

2. Prices. This Order shall not be filled at prices or fees higher than those shown on the Order without the written authority of the Purchaser. If this Order is not priced, it shall not be filled at prices higher than those last quoted or charged the Purchaser, unless prices shall have been authorized in writing by the Purchaser. The Purchaser shall be protected against declining prices on the undelivered portion of this Order. Seller may elect to meet price reductions, but if Seller should refuse to do so, the Purchaser shall have the right to cancel any or all of the balance due on this Order without cost or penalty.

3. Invoices. No invoice shall be delivered by the Seller to any employee of the Town of Killingly. All invoices, in duplicate, shall be mailed to: Town of Killingly, WPCF, 31 Wauregan Rd, Killingly, CT 06239, unless instructed to do otherwise in writing.

4. Delivery. Time is of the essence in the Seller’s fulfillment of the Order. Delays in shipment shall be reported immediately by the Seller to the Purchaser. The Seller shall, however, be granted an extension of time to perform the Order in the event of unusual delays in the production of equipment and/or materials or unusual delays in shipping not the fault of the Seller. Prices are considered “FOB Jobsite” with transportation charges prepaid on all Orders; charges for freight, express, cartage or packing will not be allowed or paid by the Purchaser unless expressly stated on the Order. The Risk of Loss shall remain with the Seller and delivery shall not be deemed to be complete until the goods and/or and services have been actually received and accepted by the Purchaser.

5. Inspection & Acceptance. All goods and services are subject to inspection and approval by the Purchaser. If rejected, goods will be returned at Seller’s expense. The Purchaser reserves the right to refuse any goods and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples, or descriptions. Acceptance of any part of the Order shall not bind the Purchaser to accept future shipments, nor deprive it of the right to return goods already accepted.

6. Quantity. The quantity of goods delivered must be that specified in the Order. All changes in quantity must be approved in writing by an authorized agent of the Purchaser. The Purchaser reserves the right to return excess shipments at the Seller’s expense.

7. Defects. By accepting this Order, the Seller acknowledges that the goods covered by this Order are satisfactory for the purposes intended by the Purchaser, if previously disclosed to Seller, and that any defect in such goods may occasion special damages to the Purchaser.

8. Conforming Goods. Acceptance of all or any part of the goods shall not be deemed to be a waiver of the Purchaser’s right to either cancel or to return all or any portion of the goods because of failure to conform to the Order, or by reason of defects, latent or patent, or other breach of warranty, or to make any claim for damages including special damages occasioned to the Purchaser. Such rights shall be in addition to any other remedies provided by law.

9. Payment Discounts. It shall be understood that the cash discount period will date from the Purchaser’s RECEIPT of the invoice and not from the DATE of the invoice.

10. Worker’s Compensation and Insurance. If this Order includes any work on any premises other than those of the Seller, the Seller, in accepting the Order agrees:

a. Not to transfer this Order nor any part thereof to any person, firm or corporation without the prior consent of the Purchaser, but to give personal attention and superintendence to the work, and that the Purchaser shall be at liberty to place other contractors at work on the premises during the continuance of the work under this Order, for the execution of such other work as may be necessary and that are not included in this Order.

b. To maintain such insurance as will protect the Seller and Purchaser from claims under Workmen’s Compensation or Employer’s Liability Acts and commercial general liability insurance for any other claims for personal injury or property damage which may arise by reason of the performance of any work under this Order; to deliver to the Purchaser; a certificate or other evidence of such reasonable insurance coverage limits reasonably satisfactory to Purchaser, and further to protect, indemnify and save the Purchaser harmless from any and all liabilities arising from injuries to mechanics, laborers or any other persons whatsoever employed in the construction of said work or otherwise employed on or coming upon or near said premises from and against damage to property adjacent thereto, and from and against any and all liabilities for damage or injury to any persons or property whatsoever in any manner resulting from or caused by the performance of this Order, or any work relating thereto or any portion of said work.

c. Minimum types and limits of insurance shall be as follows:

1. Commercial General Liability insurance on an "occurrence" basis for bodily injury and property damage that may arise out of or result from the goods or services identified in this Order.

• $1,000,000 each occurrence

• $1,000,000 personal and advertising injury

• $2,000,000 general aggregate

• $2,000,000 products-completed operations aggregate

(b) Coverage for ongoing operations, independent contractors, and any persons or entities performing services on behalf of the Seller.

(c) Products and completed operations coverage, which coverage shall be maintained in effect for a period equivalent to the applicable statute of repose.

(d) An endorsement stating that "limits apply per sale."

(e) Contractual liability coverage.

(f) Contain a severability or separation of insureds clause.

(g) An additional insured endorsement (on ISO form CG 20 10 or CG 20 26 and form CG 20 37, or equivalent acceptable to the Purchaser) naming the Additional Insureds (defined below) as additional insureds.

(h) The Purchaser shall be named as an additional insured (“Additional Insureds”) on the Seller’s policies of insurance. The insurance maintained by the Seller shall be primary with respect to the interest of the Purchaser, and any other insurance or self-insurance maintained by the Purchaser, or the other Additional Insureds is in excess and shall not contribute to Seller's insurance in all instances regardless of any like insurance that the Purchaser or the other Additional Insureds may have.

(i) Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

2. Commercial Automobile Liability coverage to include owned, hired and non-owned automobile liability insurance covering all use of all automobiles, trucks and other motor vehicles utilized by the Seller or its subcontractors and suppliers, including each of the following:

(a) A combined single limit for bodily injury and property damage of $1,000,000 per accident.

(b) Coverage for upset, overturn and collision coverage related to pollution events (applying to the vehicle, trailer or other attachments to vehicle and extend to cargo/waste carried and to subcontractors or others providing services to the Seller).

(c) Waiver of Subrogation endorsement in favor of the Purchaser, the other Additional Insureds, and their respective insurers. The Purchaser, the other Additional Insureds, and their respective insurers retain all rights of subrogation.

3. Seller’s Pollution Liability coverage with policy limits of not less than $1,000,000 per claim and $2,000,000 in the aggregate (with coverage for asbestos related claims).

4. Follow-form umbrella (excess) liability insurance with a limit of $5,000,000 each occurrence in excess of the general liability, employer's…