Pest_Control_Services_(Addendum_#4_Revision).pdf

INVITATION TO BID (ITB)

2025-062

PEST CONTROL SERVICES

City of St. Cloud

1300 9th Street

St. Cloud, FL 34769

RELEASE DATE: February 23, 2025

DEADLINE FOR QUESTIONS: March 14, 2025

RESPONSE DEADLINE: April 3, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stcloud

City of St. Cloud

INVITATION TO BID (ITB)

Pest Control Services

I. Introduction II. Advertisement For Bids

III. Instructions to Bidders IV. Minimum Qualifications V. Scope of Work

VI. Pricing Proposal VII. Proposal Forms

VIII. Contractual Documents IX. General Terms and Conditions X. Federal Requirements

Attachments:

A - Sample_Agreement

Invitation To Bid (ITB) #2025-062 Title: Pest Control Services

1. Introduction

1.1. Summary

It is the intent of this solicitation to engage a qualified contractor(s) to perform pest-control services for multiple City-wide facilities as specified in this solicitation.

1.2. Background

The City of St. Cloud is a community of approximately 64,000 residents, covering approximately 20 square miles in Osceola County, located in Central Florida. To obtain general information about the City of St. Cloud, access www.stcloudfl.gov.

1.3. Contact Information

Lindsey Casselman

Procurement Manager

1300 9th Street

St. Cloud, FL 34769

Email: lindsey.casselman@stcloudfl.gov

Phone: (407) 957-7300

Department:

Citywide

Department Head:

Procurement

Procurement Department

1.4. Timeline

Release Project Date February 23, 2025

Question Submission Deadline March 14, 2025, 5:00pm

Proposal Submission Deadline April 3, 2025, 10:00am https://www.stcloudfl.gov/ mailto:lindsey.casselman@stcloudfl.gov tel:(407)957-7300

2. Advertisement For Bids

2.1. Notice

The City of St. Cloud is seeking competitive bids for the following:

INVITATION TO BID (ITB) NO. 2025-062

Pest Control Services

TO BE CONSIDERED, BIDS MUST BE ELECTRONICALLY SUBMITTED THROUGH

https://procurement.opengov.com/portal/stcloud

BID OPENING WILL BE Thursday, April 3, 2025 AT 10:00 am LOCAL TIME

VIA A VIRTUAL ZOOM MEETING

Bid plans and specifications are available online via the City’s e-Procurement Portal (“Portal”) at https://procurement.opengov.com/portal/stcloud Bids shall be according to the specifications, terms and conditions, and shall be on the forms provided. Bids shall be submitted electronically prior to the specified date and time. Bids will be opened and publicly read aloud via a virtual meeting, on the above appointed date and time. All questions shall be addressed in writing and sent via the Portal’s Questions and Answers tab. The deadline for submitting questions is 5:00 pm, Friday, March 14, 2025. Questions will not be accepted if received after this date and time.

Answers for timely questions will be addressed in the OpenGov question and answer module and as an addenda to this solicitation. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of an addendum which will be available for download. All addenda and questions/answers so issued shall become part of the Contract

Documents and receipt shall be acknowledged as specified herein.

Submission of a bid/proposal/submittal shall constitute an acknowledgement by the Bidder that he/she has thoroughly examined and is familiar with the Invitation to Bid (ITB). The failure or neglect of a Bidder to examine the Invitation to Bid (ITB) shall in no way relieve him/her of any obligations with respect to either his/her bid or the Invitation to Bid (ITB). No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid (ITB).

OpenGov Technical SupportFor Technical Support, respondent's can reach the OpenGov Service Desk:

Chat (preferred): Click the button in the lower right hand corner of the portal

Email: support@opengov.com

Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com

3. Instructions to Bidders

3.1. PUBLIC RECORD STATEMENT

By submitting a proposal to the City of St. Cloud, each Bidder acknowledges and understands that the

City of St. Cloud is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”) and all responses are deemed a public record and open to public scrutiny. Any Proposal document the Bidder submits will be a public record when the City of St. Cloud provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the

Public Records law. Bidder expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records Law, to include:

1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the services contemplated herein.

2. Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in this Florida’s Public Records law or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

4. Meet all requirements for retaining public records and transfers, at no cost, to the City, all public records in possession of the Bidder upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

5. IF BIDDER HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTRACTOR SHALL CONTACT THE CITY'S

CUSTODIAN OF PUBLIC RECORDS AT CITY CLERK'S OFFICE,

1300 9TH STREET, ST. CLOUD, FLORIDA 34769, TELEPHONE

407-957-7300, EMAIL cityclerk@stcloudfl.gov.

3.2. ACKNOWLEDGEMENT

1. Submission of a bid/proposal shall constitute an acknowledgement by the Bidder and certifies that they have thoroughly examined and is familiar with the Invitation to Bid. The failure or neglect of the

Bidder to examine the ITB shall in no way relieve him/her of any obligations with respect to either his/her bid or the ITB. No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid.

2. The selected Bidder shall comply with all Federal and State requirements.

3. All proposals must be confirmed by an authorized signer of the firm. Obligations assumed by such confirmation must be fulfilled.

4. Alternate bids will not be considered unless they are specifically called for in this solicitation.

5. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any elected or appointed officials, City Manager or any City staff, with the exception of the

Procurement Services Department. Any unauthorized contact will disqualify the Bidder from further consideration.

6. Any protest shall be in accordance with the City of St. Cloud Procurement Policy.

7. The selected Bidder agrees to provide, within ten (10) calendar days from the notice of award, insurance requirements in accordance to the requirements in the terms and conditions specified in this

ITB. All policies shall be subject to approval by the City of St. Cloud, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

8. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida §§ 287.087. Refer to required forms.

9. The selected Bidder shall submit only one proposal/bid in response to this solicitation, and shall have no financial interest in other entities submitted proposals/bid responses for the same solicitation.

10. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

11. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any of the City, nor any business or other relationship with any of the City’s employees, officers, directors, or elected officials, that creates a conflict of interest or the appearance of a conflict of interest. All Bidders/Proposers must disclose with their Bid/Proposal the name of any officer, director, or agent, who is also an employee of the City. Further, all Bidders/Proposers must disclose the name of any City employee who owns, directly or indirectly, any interest in the Bidder’s/Proposer’s firm or any of its branches. The Award hereunder is subject to provisions of State Statutes and City Ordinance.

12. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment with the City.

13. The selected Bidder, or authorized signatory, shall provide written notice to the City in the event that a conflict of interest is identified at any time.

14. The vendor shall comply with Federal requirements per 2 Code of Federal Regulations (CFR) Part

200, Uniform Guidance, and any subsequent revisions and updates.

3.3. REQUEST FOR ADDITIONAL INFORMATION

The respondent shall furnish such additional information as the City of St. Cloud may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services.

The City reserves the right to make investigations of the qualifications of the respondent as it deems appropriate, including but not limited to, a background investigation.

3.4. ECONOMY OF PREPARATION

Submittals should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements.

3.5. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Record Law) and except as may be provided by other applicable State and Federal Law, all respondents should be aware that the Invitation to Bid and the responses are in the public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids/proposals received from respondents in response to this Invitation to Bid will become the property of the City of St. Cloud and will not be returned to the respondents. In the event of award, all documentation produced as part of the contract will become the exclusive property of the City, unless otherwise specified in the contract.

3.6. STATEMENT OF NO RESPONSE

The City of St. Cloud Procurement Services Department is committed to continuously improving its processes to receive maximum participation from the industry/market. The City is requesting that firms and individuals, who do not wish to bid on this ITB, complete the No Response Form in the portal.

3.7. INFORMATION

Bidders shall prepare submittals in accordance with the requirements of these Instructions to Bidders.

Not preparing a submittal, in accordance with such instructions, implies that the Bidder does not intend to comply with all the proposed contract conditions. Such submittals will be considered irregular and may be rejected.

The City of St. Cloud will receive submittals through the OpenGov portal for goods, equipment, materials, and related services set forth in the included specifications and documents.

3.8. COMMON TERMS

The City of St. Cloud and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean, “Request for Proposal(s)”, “RFP”, “Request for Qualifications”, “RFQ”, “Request for Quote”, “QUO”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, “Submittal(s)”or “Quote(s)” shall mean the documents formally submitted to the City of St. Cloud by each of the Bidders responding to this solicitation packet.

3.9. ELECTRONIC SUBMITTAL OF BID

Bidders shall submit Bids in accordance with the instructions and schedule included in the solicitation containing these specifications and documents.

A. To ensure correct Bid formatting, Bidders shall:

1. Submit Bids electronically through procurement.opengov.com.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or

.pptx); Adobe Portable Document Format (.pdf).

3. Enable printing on files submitted.

4. Clearly identify the ITB Number, Name, Submission Date, and Bidder Name on the

Response Cover Page.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact OpenGov technical support at procurement-support@opengov.com , if technical difficulties arise during bid/proposal submission.

7. Follow all instructions outlined in this ITB and provide all requested information.

Bidder shall assume full responsibility for timely electronic submission through procurement.opengov.com for receipt of bids. Bids received after the time and date for receipt of bids will not be accepted.

3.10. ALTERNATE BIDS

Alternate bids will not be considered unless they are specifically called for in this solicitation.

3.11. WITHDRAWAL

Bidders may withdraw, alter, and resubmit their Bids at any time prior to the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time. The City of St. Cloud may request clarifications and additional information after bid/proposal submission.

3.12. MINORITY/WOMEN BUSINESS ENTERPRISES (M/WBE)

The City of St. Cloud encourages the full and equitable participation of Minority and Women Business

Enterprises (M/WBE) in the procurement of services.

mailto:procurement-support@opengov.com

3.13. BID/PROPOSAL PREPARATION COSTS

The City of St. Cloud shall not compensate any bidder for preparation of responses to this invitation to bid.

3.14. SUBSTITUTIONS (IF APPLICABLE)

The City of St. Cloud is seeking bids/proposals that meet all technical and commercial requirements as outlined in this solicitation. The materials, products and equipment described in this solicitation packet establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. Should any Bidder/Proposer desire to use products other than those specified, Bidder/Proposer shall request permission to do so via the portal at least fifteen (15) days prior to bidding, providing all necessary data. If a Bidder/Proposer is unable to obtain written approval of a proposed substitution prior to the date, Bidder/Proposer shall base their bid on the exact item specified.

The permission, if granted, will be communicated by Addendum to all bidders.

3.15. CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through the portal; email and verbal requests will not be accepted.

The Bidder should reference the section heading on any clarification requests.

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

The City of St. Cloud shall issue an addendum to all Bidders, via the portal, following the deadline for questions.

3.16. LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits may be held the day of the Pre-Response Conference.

Bidders shall investigate properly and consider all such factors in the preparation of every Bid/Proposal submitted. The City of St. Cloud shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.17. SOLICITATION OPENING

The City of St. Cloud shall open Bids electronically via the Portal on the ITB Due date.

3.18. SOLICITATION SCHEDULE

The City of St. Cloud shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. The City of St. Cloud reserves the right to postpone the date and time announced for the opening of Bids at any time.

3.19. BID ACCEPTANCE AND REJECTION

The City of St. Cloud reserves the right to accept or reject any and/or all Bids/Proposals, with or without cause, when in the best interest of the City. The City also reserves the right to withdraw all or part of this request at any time in order to protect the City’s interest. The City reserves the right to reject any bid/proposal found to be non-responsive, vague, non-conforming, or irresponsible. The City of St. Cloud reserves the right to make such investigation as it deems necessary to make this determination.

Additional information shall be provided by the Vendor if requested by the City. Such information may include, but shall not be limited to, current financial statements, verification of availability of equipment and personnel, and past performance goals. The City reserves the right to negotiate modifications to bids/proposals that it deems acceptable, reject any and all bids/proposals, and to waive irregularities in the procedure if, in the City’s judgment, it will best serve the City’s interests. The desire of the City of St.

Cloud to pursue bids/proposals shall in no way obligate the City to execute a contract with proposer(s).

3.20. BID EVALUATION CRITERIA

The City of St. Cloud reserves the right to consider historic information and facts, whether gained from the Bidder’s submittal, pre-bid conference, references, and/or other sources during evaluation process.

The City of St. Cloud may conduct such investigations to assist with the evaluation of any Bid. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Bid requirements to the City’s satisfaction, within the prescribed time. The Bidder solely is responsible to submit information required by the ITB.

The City of St. Cloud is under no obligation to solicit such information. Failure of the Bidder to submit required information may result in disqualification of bid.

3.21. CANCELLATION

Prior to the final execution of a Contract or full Notice to Proceed, the City of St. Cloud reserves the right to rescind said award without prior notice to Bidders. In addition, the City of St. Cloud may reject all

Bids, reissue the solicitation packet, or re-award the contract.

3.22. BID BOND (REQUIRED)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable bid bond executed by the Bidder and a surety company authorized to do business in the

State of Florida. The value of the bid bond shall be five perfect (5%) of the bid price schedule. When submitting a Bid through the Portal, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to the City of St. Cloud. The amount of the check or bond may be retained and forfeited to the City of St. Cloud as liquidated damages if the Bid results in a contract award and the Bidder fails to honor the accepted terms.

The City of St. Cloud shall return the selected Bidder’s bid bond when the Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. The City of St. Cloud may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. The City of St. Cloud shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Bid is rejected.

3.23. PAYMENT AND PERFORMANCE BOND

The selected Bidder may be required to furnish Payment and Performance Bonds to the City of St. Cloud per Florida Statutes, Section 255.05 equal to 100 percent of the total bid amount as specified in the contract documents. Bond forms will be furnished by the City and only those forms will be used. Per

Florida Statute 255.05, upon approval and award of the project, the performance and payment bonds are required to be recorded by the awarded contractor in the public records of Osceola County, Florida.

An original or certified copy of the bonds must be returned to the City of St. Cloud Procurement Services

Department. A surety company, authorized to do business in the State of Florida and acceptable to the

City of St. Cloud, shall sign the bonds. The bonds shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, which shall occur last. The City of St. Cloud shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statutes.

3.24. CONTRACT AND EXECUTION

“Contract” shall mean the solicitation documents as defined and listed herein, advertisement, instructions to bidders, bid form, bid bond, contract agreement, payment and performance bonds, general and special conditions, and specifications, together with all addenda and supplemental agreements. The selected Bidder shall execute the necessary contractual forms and return the executed forms within ten (10) business days of receipt of forms for execution.

3.25. AWARD

The City of St. Cloud Procurement Services Department will present the selected firm to the City Council for approval or rejection of all or some categories of submittals.

3.26. TAXES, PERMITS, AND LICENSES

The Bidder’s attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder’s responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their bid/proposal whether this item has been included in their bid/proposal price and the amount of the applicable tax, permit, or license in question.

3.27. ERRORS AND OMISSIONS

Any or all bids will be rejected if there is reason to believe that collusion exists among the Bidders and no participants in such collusion will be considered in future bids. Bids in which the prices obviously are unbalanced will be rejected.

Falsification of any entry made on the Contractor's bid will be deemed a material irregularity and will be grounds, at the Owner's option, for rejection.

The Owner reserves the right to reject any or all bids, to waive technicalities, and to reject the bid of a

Bidder who is not in a position to perform the contract.

3.28. AWARD OF CONTRACT

Bidders or their authorized representatives are expected to be fully informed as to their conditions, requirements and specifications before submitting bids/proposals; failure to do so will be at the Bidder’s own risk. In case of error of extension of prices in the bids/proposal, the unit price shall govern.

3.29. BID PROTEST

Any actual or prospective Bidder, Proposer, Submitter, or Contractor who is aggrieved in connection with a solicitation or award of a bid or agreement may protest in accordance with the appeal process in the City of St. Cloud's Procurement Policy.

3.30. GENERAL TERMS AND CONDITIONS

#General Terms and Conditions https://procurement.opengov.com/#General Terms and Conditions

4. Minimum Qualifications

In order for a Bid to be considered by the City, Bidders shall demonstrate, in their proposals, compliance with the following minimum requirements:

1. The business, under their current business name must possess a license issued by the State of Florida, Department of Agriculture and Customer Services, Bureau of Entomology and

Pest Control.

2. The business MUST have a minimum of three (3) recent consecutive years of verifiable experience servicing commercial accounts similar in size and scope to this project.

5. Scope of Work

5.1. Overview

The City of St. Cloud is seeking bids from qualified, licensed and insured CONTRACTORS to provide pest control services in accordance with the specifications detailed herein.

5.2. Detailed Products or Services to be Provided and Specifications

A. Description

1. The CONTRACTOR shall furnish all labor, chemicals (including, but not limited to, insecticides and rodenticides), tools, equipment, transportation, and materials to provide comprehensive pest control inspection and treatment services at multiple facilities City-wide, as required. Services shall include, but not be limited to, inspection, evaluation, and treatment of roaches, palmetto bugs, silverfish, ants, wasps, fleas, rodents, spiders

(including black widows), scorpions, etc.

B. Services

1. The CONTRACTOR shall visit each property monthly and establish a routine treatment cycle to inspect, maintain and service the interior and exterior of CITY buildings for pest control services per industry standard. The CONTRACTOR shall treat all rooms in all buildings. In addition, service shall include treatment of at least six feet (6') from the exterior walls. Rat and mouse infestations located in burrows in the ground belonging to the buildings property are included. The CONTRACTOR shall perform pest control at said facilities, according to the species of pest(s) encountered and the site-specific situation(s) in which the pests are found.

2. Pest Control shall be accomplished with the use of properly registered and labeled insecticide products and approved devices. All insecticides, pesticides, fungicides, rodenticides, and traps used in the performance of this contract shall have prior approval from the CITY. All products used shall be in compliance with EPA labeling, all applicable federal, state and local laws and regulations, and Occupational Safety and Health

Administration (OSHA) requirements with respect to their toxicity, environmental safety, and public health hazards.

3. CONTRACTOR is responsible for inspecting and treating locations at the frequency required for the eradication and preventative control of insects, rodents, and arachnids. If a facility requires additional services beyond what is specified in the agreement due to infestation or otherwise, the CONTRACTOR shall provide additional services at no additional cost to the

CITY.

4. When a pest infestation is discovered or reported, a thorough inspection of the infested and surrounding areas shall be performed to determine the location and extent of all pest harborage locations. After notification of infestation the approved pesticides or traps shall be intensively placed in all areas(s) of infestation. The CONTRACTOR shall perform follow-up inspections and necessary additional treatments if required.

5. All work shall be performed by the CONTRACTOR between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, except where special conditions require servicing to be done when an area(s) is vacated after regular working hours or on weekends. There shall be no additional charge for this after hour service. No work shall be performed on City holidays or after normal business hours without prior authorization by the City.

6. A list of the CITY facilities to be covered under this contract and the estimated square footage of each is listed in the pricing table. The CITY reserves the right to amend the list of buildings/services to include but not limited to: adding or deleting location(s), changing service time (during operating hours or after operating hours), increasing service or decreasing service with written notice to the CONTRACTOR.

7. The CITY reserves the right to negotiate with the CONTRACTOR for the purchase of related pest control services not specifically covered herein.

C. Spider Fogging

1. The CONTRACTOR shall treat for spiders and spider webs at various CITY locations as needed. This shall include the interior of the buildings, station, bays, mechanical/electrical rooms, parking garages, onsite sheds, and awnings.

D. Additional Services

1. All buildings shall be inspected and treated at the frequency specified in the agreement for the eradication and preventative control of insects, rodents, and arachnids. If a facility requires additional services beyond what is specified in the agreement due to infestation, the CONTRACTOR shall provide additional services at no additional cost the CITY. The per month rate specified will include the treatment frequency listed in the agreement required to effectively control pests, insects, and rodents at all specified CITY facilities.

5.3. Legal and Proper Application of Product

A. The CONTRACTOR is responsible for fully complying with all applicable federal, state and local laws and regulations.

B. Pesticide shall not be used in any manner inconsistent with its labeling. All pesticides shall be properly labeled for the control of the pest against which they are being used, and label instructions shall be strictly followed. In addition, no chemical shall be left unattended or not under lock and key and no chemical will be stored on the premises of any CITY location.

C. Safety Data Sheets (SDS) will be made available to the CITY's representative upon request. The

CONTRACTOR will immediately report to the CITY representative any venting, spillage or dumping of material on CITY property. The CONTRACTOR will also be responsible for the cleanup and any costs associated with such incidents.

D. All applications shall be performed by an individual licensed by the State of Florida, Department of Agriculture & Consumer Services, Bureau of Entomology and Pest Control and each employee shall carry the license on them at all times while on CITY property. This license shall be valid during the term of the Agreement.

5.4. Safety and Protection

A. The CONTRACTOR shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The CONTRACTOR shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work site and other persons including, but not limited to, the general public who may be affected thereby.

B. Precautions shall be exercised by the CONTRACTOR at all times for the protection of persons and property. Because of the public nature of the areas which shall receive applications, all areas shall be flagged or signed as to the material applied, date of application, and re-entry date and time (if applicable). The CONTRACTOR shall at all times guard from damage or loss to property of the CITY or of other contractors and shall replace or repair any loss or damage unless such be caused by the CITY or other contractors. The CITY may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the CONTRACTOR or its agents.

5.5. Personnel

A. The CONTRACTOR shall have qualified individuals, certified, trained, and equipped to handle and apply the classes of pesticide products necessary for the performance of this agreement. The personnel shall be competent, licensed, experienced, courteous, neatly dressed and skilled in the services provided by the CONTRACTOR. Failure to comply with security requirements and any security violations may be considered a breach of the resulting Agreement and grounds for termination.

B. All personnel affiliated with the CONTRACTOR who may be tasked with entering CITY facilities covered by the contract agreement may be required to complete a background investigation.

Individuals must submit their information at the contract initiation, or at least 48 hours prior to requiring entry. The depth of these investigations will vary be each facility's level of security access and will be detailed by the City's project manager upon the award of the agreement. This may include, but not be limited to, law enforcement background checks including all requirements of the Jessica Lunsford Act.

C. All costs for background investigations shall be CONTRACTOR's responsibility. The CITY shall have the right to request any additional investigative background information including, but not limited to, the employment record, Right-To-Know records, training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The CONTRACTOR shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The City of St. Cloud reserves the right to conduct its own investigation of any employee of the CONTRACTOR.

6. Pricing Proposal

PRICING FOR PEST CONTROL

Line Item Building and Location Estimated

Square

Footage

Monthly Quantity Unit Cost Total

1 Building Maintenance

Facility 1900 Budinger

Avenue

826 Sq Ft Monthly 12

2 Cannery Park Building

901 Virgina Avenue 2,513 Sq Ft Monthly 12

3 City Hall 1300 9th

Street 58,501 Sq Ft Monthly 12

4 Civic Center Complex

3101 17th Street, Gym

A

21,888 Sq Ft Monthly 12

5 Civic Center Complex

3101 17th Street, Gym

B

12,207 Sq Ft Monthly 12

6 Civic Center Complex

3101 17th Street, Ball

Park

Concession/Restrooms

947 Sq Ft Monthly 12

7 Civic Center Complex

3101 17th Street, Pool

Building

3,558 Sq Ft Monthly 12

8 Civic Center Complex

3101 17th Street, Horseshoe Pavilion

Restrooms

100 Sq Ft Monthly 12

9 Civic Center Complex

3101 17th Street, Ballfields Storage

Building

800 Sq Ft Monthly 12

10 Community Center

3101 17th Street 14,713 Sq Ft Monthly 12

Line Item Building and Location Estimated

Square

Footage

Monthly Quantity Unit Cost Total

11 Emergency Operations

Center (EOC) 924

Missouri Avenue

1,703 Sq Ft Monthly 12

12 Employee Health Care

Clinic 2950 Lakeshore

Blvd.

1,940 Sq Ft Monthly 12

13 Fire Station #31 &

Admin Building 900

Minnesota Avenue

14,425 Sq Ft Monthly 12

14 Lakefront Concession

Stand 1000 Lakeshore

Blvd.

400 Sq Ft Monthly 12

15 Hopkins Park 620 East

17th Street 1,357 Sq Ft Monthly 12

16 Joint Use Facility 3100

Communications Road 7,652 Sq Ft Monthly 12

17 Lakefront Park

Restrooms 1104

Lakeshore Blvd

654 Sq Ft Monthly 12

18 Landfill Complex 2705

Peghorn Way 2,630 Sq Ft Monthly 12

19 Marina Banquet Hall

1104 Lakeshore Blvd.

5,661 Sq Ft Monthly 12

20 Mt. Peace Cemetary

755 East 10th Street 120 Sq Ft Monthly 12

21 Turf & Landscaping

Building 2500 Peghorn

Lane

10,000 Sq Ft Monthly 12

22 Welcome Center &

Educational Center at

Peghorn Park 2101

Peghorn Way

1,885 Sq Ft Monthly 12

Footage

Monthly Quantity Unit Cost Total

23 Police Department

4700 Neptune Road 19,930 Sq Ft Monthly 12

24 Police Substation 923

New York Avenue 630 Sq Ft Monthly 12

25 Police Training Facility

3370 Cord Avenue 1,374 Sq Ft Monthly 12

26 Ralph V Chisholm

Regional Park Mobile

Home 4700 Chisholm

Park Trail

2,500 Sq Ft Monthly 12

27 St. Cloud Community

House 716 Indiana

Avenue

1,749 Sq Ft Monthly 12

28 St. Cloud Heritage

Museum 1012

Massachusetts Avenue

1,056 Sq Ft Monthly 12

29 St. Cloud Shuffleboard

Club 701 Ohio Avenue 1,974 Sq Ft Monthly 12

30 Streets Department

2905 17th Street 2,040 Sq Ft Monthly 12

31 The Ranch 5452 Jones

Road 5,670 Sq Ft Monthly 12

32 The Ranch Mobile

Home 5400 Jones Road 1,200 Sq Ft Monthly 12

33 Women's Club 1012

Massachusetts Avenue 2,530 Sq Ft Monthly 12

34 Alan C. MacAllaster

Fire Training Center

3335 Cord Avenue

5,951 Sq Ft Monthly 12

35 Fire Station Bay 3369

Cord Ave.

1, 440 Sq Ft Monthly 12

Footage

Monthly Quantity Unit Cost Total

36 Police Department

Building 3101 Progress

Lane, Building E

2,375 Sq Ft Monthly 12

37 Public Works Building

3101 Progress Lane, Building A

10,000 Sq Ft Monthly 12

38 Fire Station #32 and

Logistics Building 3450

Old Canoe Creek Road

8,040 Sq Ft Monthly 12

39 Fire Station #33 3755

Friars Cove Lane 11,182 Sq Ft Monthly 12

40 Fire Station #34 Bay &

Modular 1965 Nora

Tyson Road

3,492 Sq Ft Monthly 12

41 Parks & Recreation

Storage Building 2800

Lakeshore Blvd.

1,500 Sq Ft Monthly 12

42 Stilt House 1375 South

Lake Avenue 1,100 Sq Ft Monthly 12

43 Fire Training Facility

2907 17th Street 1,800 Sq Ft Monthly 12

TOTAL

7. Proposal Forms

7.1. Entity Name / DBA:*

*Response required

7.2. Authorized Representative name, title and email address:* Person authorized to sign on behalf of the entity.

*Response required

7.3. Witness name, title and email address that will attest Authorized Representative's signature on any legal documents.*

Please provide name, title and email address.

*Response required

7.4. FEIN No.:*

*Response required

7.5. Mailing Address (if different from above):*

If address is not different, enter "same" in box below.

*Response required

7.6. Company Type*

Please designate your Company Type

☐ Sole Proprietor

☐ Partnership

☐ Corporation

☐ Limited Liability Partnership

☐ Limited Liability Corporation

*Response required

7.7. Bidder is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida?* https://dos.myflorida.com/sunbiz/

Attach proof of registration.

*Response required

7.8. W-9 Form*

Please upload a current W-9 Form for the entity.

*Response required https://dos.myflorida.com/sunbiz/

7.9. Upload proof of Insurance that meets the City's requirements.* Please review the City's Insurance Requirements.

• Insurance_Requirements.pdf

*Response required

7.10. Applicable Licenses and Certifications

Please upload all applicable licenses and certifications required for this trade to do business in the State of Florida.

7.11. EXPERIENCE OF BIDDER

7.11.1. Length of time in business*

_____/_____ (years/months)

*Response required

7.12. REFERENCES

Please provide a minimum of five (5) references regarding experience in this particular project work.

7.12.1. REFERENCE #1*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.2. REFERENCE #2*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1433/34e60f26-4c1b-4406-84ce-6ff0c5af181f_Insurance_Requirements.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BIYCCHHD%2F20250317%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250317T174117Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIF0U2Nk2mal7VESyBMgIqIDCc7O%2BLCn8ubwyZSofkCNzAiEA5Rx%2FR50Ao06X80Xbk%2FE30rCf%2BkSnActgXDVUEFnrz%2FQqgwUIShACGgw4OTIzNjQ2ODc2NzIiDPdoQ1eZinV94Iu5yCrgBPfxuTgM6q%2FzlSBae9Lym8RynU5jstqNI2tdMYyLURBChBrD6jf1JwjRtlJp9AfLacxpqttmCagCgmo5PGXu%2B9K%2FpAK4yOYN9G6FP%2BbqVhvOKCrUAd8e1ss%2F0TH1QUm%2B9QnTPNoPbdkwEKKLIy1qS0iPy0Rryk%2B9Nl4C1Cgz2FWFGqBZ1oU4dCzaYvatI4ANRDWYcDDo%2FU3fld4u4vGNhWay0WoBsCeOegP7I3mqYSHb6Tord5EHKeWpf5fEajBjnnp6gs6GuIaI1xMaO8t3K1mjzG6caSDMN7qJPEXUCUiWeyT72A4oYN0uYwuvbAXWg4odea99T3aJP%2B%2Fuj%2BXGLh3xGoVPWciBMSr90tB4fRA9a2COrONFoEDQ72WL31Fwt3MEYX4um948wOba69VzFDrbGwBnQ3Ipymw6OEx%2Bw1fZnr4RphP5R7FP0O1FNBYdrgSlP4V6Ml9f7zw4guPtpe8%2BwRLrXFGj3h7BerF%2FSFlfUt4nAszuQ0PrgXHzipM1gBf%2BIkpVTZiNY3WXF4ZZJONAQfnCHYoiRXdiod3f1zJXqFJd7ElwCEHyJDt952Ag02LQNrC%2Fa7hAmOMs4X0Y%2BOOKgvgz6tls1PYi4lUDEyiSO70Uk50sQ8LU6bsjT%2FPHdyS%2FsUep%2BZguIBI2VkGpqz%2BbNtOwm%2BwvtZn%2B1512dJFM%2BTMieoS3h4l%2FtrVU8fdKJ3wQVOuZkWo71YO9wA3RJ1GjBhhGypRvNZa7I8MfWmTbkbbK7Aco3vVWzUyboRgnHtEkXyoZ9s7Y7OBHJU3OmOXhuJBOoUJ%2Brr7aj6zTz45fMJ6t4b4GOpsBa0W2rxSUZY0c%2BPJt0985t%2BS7Tudzwco9yTPZ%2FG%2BZfsmQtP0kQy0nNRPx4M4EiukUYKhTuKYSgWUyiI74YFn72%2BXxJ4%2BiD8PGDJ4zwzCPNBRg4TEgsm5XX0BxYMlKEXmZ4MG61h2G97MLAakXbrQIFtE%2Bk9J1qiYpOm77zkMptqGx679HC5IJ64tl0my6ASC97OadL2d66As5F9A%3D&X-Amz-Signature=c97fdde86707e8f4b2faf6666beb0ffd08f506a755c1f3b89e7c3ad019767946&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Insurance_Requirements.pdf%22&x-id=GetObject

7.12.3. REFERENCE #3*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.4. REFERENCE #4*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.5. REFERENCE #5*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.13. Compliance Forms and Certifications

7.13.1. Respondent's Certification*

I have carefully examined the Invitation to Bid. I hereby propose to furnish the services specified in the

Invitation to Bid. I agree that my submittal will remain firm for a period of at least 90 days in order to allow the City adequate time to award bid. I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service, that no officer, employee or agent of the City of St. Cloud or any other respondent is interested in said submittal; and that the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

☐ Please confirm

*Response required

7.13.2. Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

I understand that a “”public entity crime” as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United

States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations.

I understand that “convicted” or “conviction” as defined in Paragraph 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere.

I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

A. A predecessor or successor of a person convicted of a public entity crime; or

B. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement, is true in relations to the entity submitting this sworn statement.

□ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE

PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS

FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO

UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A

CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA

STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

☐ Please confirm

*Response required

7.13.3. Americans with Disabilities Act (ADA) Disability Nondiscrimination Statement* I, being duly first sworn state: That the named firm, corporation or organization is in compliance with and agreed to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provision pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat327,42USC1210112213 and 47 USC Sections

225 and 661 including Title I, Employment; Title II, Public Services: Title III, Public Accommodations and

Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous

Provisions. The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section

553.501-553.513, Florida Statutes: The Rehabilitation Act of 1973, 229 USC Section 794; The Federal

Transit Act, as amended 49 USC Section 1612; The Fair Housing Act as amended 42USC Section 3601-

☐ Please confirm

*Response required

7.13.4. Business Entity Affidavit (Vendor/Bidder Disclosure)*

OWNERSHIP DISCLOSURE AFFIDAVIT

A. If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation’s stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows:

Full Legal Name:

Address:

Ownership %:

The full legal names and business address of any other individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows

*Response required

7.13.5. City of St. Cloud Drug Free Workplace Compliance Form* Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: (The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that does): (Name of Business)

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or…