Pest Bid 2015-.pdf

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State of Colorado

Department of Military and Veterans Affairs Contracts and Purchasing 6848 S. Revere Parkway

Centennial, CO 80112

DOCUMENTED QUOTE

Date: 06/18/2015 RETURN BID TO:

BID NO.: DQ PEST 15161 Department of Military & Veterans Affairs Direct Inquiries to: Allison Gard Purchasing and Contracts Telephone #: (720) 250-1540 6848 S. Revere Pkwy.

Fax #: (720) 250-1579 Centennial, CO 80112

BID DUE DATE 06/26/2015 @ 2:00 PM FAXED BIDS ARE ACCEPTED.

Bids properly marked as to BID NUMBER, DATE AND HOUR of opening, subject to the conditions herein stipulated and in accordance with the specification set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the bid opening. All bids shall be quoted F.O.B. destination unless otherwise specified, to the delivery location or jobsite listed herein.

DOCUMENTED QUOTE FOR:

Statewide Pest Management

Bids must be signed in ink and are subject to State of Colorado standard terms and conditions. Bidders should read the entire bid document before submitting a bid. Bidder’s signature below certifies that he/she has read and agrees to the complete bid package.

_____________________________ FEIN or SS#: ___________________ Typed or Printed Name of Bidder

_____________________________ Company Name ________________ Authorized Signature Address _______________________________________ City.State.Zip __________________________________

Telephone No. _________________ Title ___________________ Fax No. _______________________

Date

VENDOR REQUIREMENTS:

1. Vendor must be registered with the VSS to be awarded this bid.

2. This bid is for Statewide Pest Management

3. Quotes must meet or exceed specifications.

4. The Department of Military and Veterans Affairs reserves the right to evaluate services and/or goods as to meeting specifications.

Submit copies of your bid response, which includes all documentation, required specifications and sheets marked at the bottom of page with “RETURN THIS PAGE.”

VENDOR INFORMATION

1. Vendor Name __________________________________________________

2. Name and numbers of contact person for inquiries on your bid response.

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name: ______________________ Telephone No.: _________________

Email: ______________________ Fax No.: ______________________

4. How soon can delivery be made after date of award? # of days ___________

5. Term: _______________________

6. Insurance Requirements: The successful bidder shall procure and maintain for the duration of the project the insurance coverage’s identified below.

A. Standard Worker’s Compensation and Employer Liability.

1) As required by State Statute including occupational disease, covering all employees at the work site.

B. General Liability (PL & PD) (Minimum)

1) Combined single limit of $1,000,000, if written on an occurrence basis

2) Any aggregate limit will not be less than $2,000,000.

3) Personal & Advertising Injury not less than $1,000,000

4) Products & Completed Operations Aggregate not less than

$2,000,000 C. Automobile Liability (Minimum)

1) Combined Single Limit of $1,000,000

2) Bodily Injury per Person $1,000,000

3) Bodily Injury each Accident $1,000,000

4) Property Damage Liability $1,000,000

D. Fire Damage

1) Fire Damage pays for property damage by a fire caused by the insured. The minimum amount normally provided by a CGL policy is $50,000 for any one fire.

E. The State of Colorado MUST be named as additional insured on all liability policies.

F. Insurance shall include provisions preventing cancellation without 45 days prior notice by certified mail to the State.

BREAKDOWN OF SERVICES AND/OR GOODS:

Statewide Pest Management

The Department of Military and Veterans Affairs is looking for perspective vendors to provide a pest management program statewide for the Colorado Army National Guard (COARNG). This is to eliminate and properly remove all animals and unwanted rodents and insects.

Provide indoor and outdoor pest control for multiple statewide facilities including, but not limited to:

Mice/Rodent control

Insect control (Cockroaches, Ants, Spiders Bees and Wasps only when required) (Termite and Mosquito control not required)

Snake control (including poisonous snakes such as Rattlesnakes)

Wild animal control (Primarily Skunks, Bats, Raccoons, Foxes and Prairie Dogs)

Nuisance Birds (such as Woodpeckers)

The bid price shall include everything required for trapping and eradicating and or removal of all of the above animals including trip charges, equipment, fuel surcharges, special traps and any chemicals. The bid price shall also include semi-monthly interior and exterior inspections for all of the above animals and trapping/killing and removing of same, and shall include trip charges, equipment, fuel surcharges, special traps and any chemicals.

For miscellaneous vertebrate pests such as dogs, cats, skunks, raccoons, squirrels and such, use live trapping with wire or solid cage traps. Release wild animals in remote areas. Cats and dogs shall be taken to local animal shelters. Prairie dogs shall also be live trapped and relocated wherever possible and if live trapping proves ineffective, the DMVA State Maintenance Supervisor shall be contacted to discuss possible control with pesticides.

Mice and rats may be controlled with any sticky trap, mechanical traps, or Bromodialone .0005% if mechanical or sticky traps prove ineffective. Special care shall be taken in areas with endangered bird species.

Service Calls. The contractor shall respond to service calls placed by authorized personnel, at no additional cost to the DMVA, during normal duty hours 7:30 a.m. to 4:30 p.m. Tuesday through Friday. Service calls may be classified as emergency or routine and the assigned designation will be given to the contractor by the authorized DMVA staff member, Scott Fabian or the Maintenance Supervisor. On occasion, the contractor may be required to perform services outside of normal duty hours for emergency service calls.

GENERAL INFORMATION

Contractor Employees Qualifications. Contractor MUST be a licensed pest control contractor with the State of Colorado and required to follow all EPA and state environmental rules and laws. The contractor shall submit proof of (copy of license) with this documented quote.

Any pesticide used for control must be on the approved COARNG Approved Pesticide list (attached to solicitation), and all application guidelines must be strictly adhered to.

The Contractor IS required to record pest surveillance and control on the Pest Management Maintenance Record DD form 1532-1 (attached). A copy of MSDS and pesticide applicator certification cards will be provided to and kept on file by the Facilities Maintenance Supervisor.

Normal Duty Hours. The contractor will have access during normal duty hours, from 7:00 a.m. to 4:30 p.m., Tuesday through Friday, except Holidays. On occasion, the contractor may be required to perform services outside of normal duty hours for emergency calls.

State Holidays. The contractor is not required to provide routine services on the following recognized Federal holidays (or the actual day set aside for observation): New Year’s Day, Labor Day, Martin Luther King Jr’s Birthday, Columbus Day, Presidents Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day.

SECURITY REQUIREMENTS

The contractor employees shall not take or use cell phones and photography devices in any restricted areas.

Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for non-Government owned company vehicles each and every time of entry, i.e. valid registration, insurance, and driver license.

Random Personnel and Vehicle Searches. Contractor personnel are subject to random personal and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the facility.

Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while working at DMVA/COARNG Facilities.

Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of DMVA personnel, contractor personnel, resources, and classified or unclassified defense information.

Physical Security. Contractor employees shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

SAFETY

The contractor shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Act (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the DMVA will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for providing contractor employees with all necessary safety equipment and clothing. The contractor shall have MSDS on hand for all chemicals along with ensuring that all containers are labeled.

The contractor shall comply with all Local, State, and Federal Government Environmental regulations.

Fire Prevention and Safety Standards. Contractor employees shall comply with OSHA and the Fire Prevention and Health Program.

Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

Smoking in Facilities. Contractors are advised that the DMVA/COARNG has placed restrictions on the smoking of tobacco products in facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

Illegal Substances. Illegal substance possession and/or use will not be tolerated at State Facilities. The contractor shall ensure that contractor employees who have access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all federal laws concerning possession and/or use of illegal substances.

Contractors found to be in possession of illegal substances will be barred from State Facilities and subject to prosecution by authorities. Although the State of Colorado permits the use of medical marijuana, it is an illegal substance at State Facilities.

LOCATIONS

Vendors may bid on one or all locations; however, each location must be bid separate with cost per month per location.

Facilities List:

Locations: Square Footage

Price/Month Price/Year

Alamosa Readiness Center 2311 Commerce Circle, Alamosa CO

27153

Aurora Readiness Center (2 Bldgs) 55 South Potomac St. Aurora CO 80012

47115

Camp George West, USPFO (4 Bldgs) 1181 Kilmer St, Golden CO 80401

56894

Colorado Springs Readiness Center & Storage 3200 N Chestnut St., Colorado Springs

CO 80907

17955

CSMS (Del Camino) (5 Bldgs) 4045 Weld County Road 22, Longmont

CO 80504

81510

Denver Readiness Center & Storage (3 Bldgs) 5275 Franklin St., Denver CO 80216

78590

Durango Readiness Center & Storage 283 Girard St., Durango CO 81303

HAATS (2 Bldgs) 0517 Airport Road (north ramp), Gypsum CO 81637

109643

Fort Collins Readiness Center & Storage 3324 La Porte Ave., Fort Collins CO 80521

16169

Fort Lupton Readiness Center & Storage 2930 9th St., Fort Lupton CO 80621

35660

Grand Junction Armory 482 28th Road, Grand Junction, CO 81501

14545

Grand Junction Readiness Center 2820 Riverside Parkway, Grand Junction, CO 81505

36741

Grand Junction FMS #3 2810 Riverside Parkway, Grand Junction, CO 81505

17888

JFHQ - Centennial complex (4 Bldgs) 6848 South Revere Parkway, 92219

Centennial CO 80112

La Junta Readiness Center 103 Dalton Ave, La Junta, CO 81050

Longmont Readiness Center 1512 North Main St, Longmont, CO 80501

13352

Montrose Readiness Center 12147 63.90 Road, Montrose CO 81401

25010

North Colorado Springs 9510 Voyager Pkwy, Colorado Springs

CO 80920

62980

Pueblo Readiness Center 1215 Acero Ave., Pueblo CO 81004

18032

Rocky Ford, FMS #6 & Storage (3 Bldgs) 720 Main St, Rocky Ford, CO 81067

Sterling Readiness Center (2 Bldgs) 1400 South 3rd St., Sterling CO 80751

13882

Watkins Readiness Center & Storage (3 Bldgs) 5049 Front Range Parkway, Watkins

CO 80137

52065

Windsor Readiness Center 31725 Great Western Dr, Windsor CO 80550

30706

PROJECT

TOTAL

Period of Service:

July 1, 2015 thru June 30, 2016

Service each facility once a month

The Purchase Order will have the option to renew for three (3) years.