PerkinElmer Sole Source JA_Redacted.pdf

Control No: 21-RHCO-C-39

PerkinElmer Health Sciences Inc., Annual Preventive Maintenance for PerkinElmer manufactured Mass Spectrometer Systems and

Accessories

Version –March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES

FOR CERTAIN COMMERCIAL ITEMS –

SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: Follow-on to expiring contract with PerkinElmer Health Sciences Inc. for

Annual Preventive Maintenance of PerkinElmer manufactured Mass Spectrometer Systems and

Accessories for Brooke Army Medical Center, Fort Sam Houston, Texas.

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. as implemented by

FAR Subpart 13.501(a)(1)(ii), sole source (PerkinElmer Health Sciences Inc.) under the authority of the simplified procedures for certain commercial items.

Amount:

Prepared by: Kathy Clayton

Contract Specialist Date: 18 August 2020

Email:

Contracting Officer: Sonja Hagins DSN:

Contracting Officer Date: 18 August 2020

Email:

Technical: John Lizama DSN:

COR Date: 18 August 2020

Email: l

Requirements: Art Navarrette DSN:

Biomedical Maintenance Manager Date: 18 August 2020

Email:

Annual Preventive Maintenance for PerkinElmer manufactured Mass Spectrometer Systems and

Accessories

Version – March 2017 FOR OFFICIAL USE ONLY

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole Source

Justification and Approval

1. Contracting Activity: Regional Health Contracting Office-Central

2. Description of Action: The Department of Biomedical Maintenance requests approval for a firm fixed-price follow-on contract with PerkinElmer Health Sciences Inc., for Annual Preventive

Maintenance of PerkinElmer manufactured Mass Spectrometer Systems and Accessories for

Brooke Army Medical Center, Fort Sam Houston, Texas. The period of performance (POP) is 1

October 2020 to 30 September 2021, utilizing fiscal year 2021, DHP Operations and Maintenance funds will be used:

X An acquisition plan is not required because this procurement does not meet the threshold at

Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Services/Services: Brooke Army Medical Center (BAMC) requires Annual

Preventive Maintenance of PerkinElmer manufactured Mass Spectrometer Systems and

Accessories to ensure continuity of operations of equipment and testing services.

a. The Contractor shall provide annual preventive maintenance on two mass spectrometer systems and accessories. These services are necessary to ensure the continuity of operations of essential patient testing currently being performed by the Department of Pathology, Brooke Army Medical

Center, Fort Sam Houston, Texas.

b. PerkinElmer Health Sciences Inc., will provide the annual preventive maintenance, which includes multiple visits per year on different parts of the systems and accessories.

Base Period: 1 October 2020 to 30 September 2021 Value: $

Total:

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5:

Unusual and compelling urgency

Exclusive licensing agreements

Industrial mobilization

Other: Federal Acquisition Regulation 13.501(a) (1) (ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: Current contract W81K00-19-P-0123 provides for annual preventive maintenance on mass spectrometer systems and accessories, which expires 30

September 2020. In order to continue providing for annual preventive maintenance on mass spectrometer systems and accessories that are critical to the Department of Defense mission of providing access to patient care, a follow-on contract is required. PerkinElmer Health Sciences

Annual Preventive Maintenance for PerkinElmer manufactured Mass Spectrometer Systems and

Accessories

Version – March 2017 FOR OFFICIAL USE ONLY

Inc. is the only company that possesses the ability to support the continuation of this requirement at the required start date of 1 October 2020. There are no vendors that provide all the compatible accessories as the PerkinElmer Health Sciences Inc. does. Currently, the PerkinElmer Health

Sciences Inc. system is scheduled to be replaced with new equipment during FY21 periods of performance and training will be issued on the new equipment during this period. This equipment is proprietary to PerkinElmer and has several different accessories that are manufactured to work together to perform complete patient testing.

6. Efforts to Obtain Competition: The Contracting Officer published the Notice of

Intent to award a Sole Source contract on beta.SAM.gov on 27 July 2020 to 5 August 2020, as required by FAR 5.201. No responses were received.

7. Actions to Increase Competition: The customer will monitor the marketplace during the life of the requirement to determine if there are other vendors who provide the same services in an effort to increase competition. The equipment is scheduled to be replaced with newly purchased equipment and accessories that were purchased by competitive acquisition on contract W81K00-

18-P-0664. PerkinElmer has proprietary rights to the equipment to provide OEM parts, accessories, and operating system updates. The vendor will continue to monitor the marketplace to determine if there are vendors that can potentially satisfy future requirements.

8. Market Research: Based on market research, there are other vendors capable of providing the same maintenance services. However, PerkinElmer has proprietary rights to provide OEM parts, accessories, and operating system updates.

9. Interested Sources: NA

10. Other Facts:

a. Procurement History

(1) Contract numbers and dates of the last several contracts for these same requirements.

W81K00-19-P-0123, POP: 1 October 2019 to 30 September 2020

W81K00-17-P-0693, POP: 1 October 2018 to 30 September 2019

W81K00-17-P-0097, POP: 1 January 2017 to 30 September 2017

(2) The competitive status of these actions.

Contracts W81K00-17-P-0097, W81K00-17-P-0693, and W81K00-19-P-0123 were all awarded as sole source requirements to PerkinElmer Health Sciences Inc.

(3) Authority previously cited if less than full and open competition was used.

Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR

Subpart 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.