Performance Work Statmnt Template.pdf

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

Liquid Waste Removal and Disposal from the Table Rock Lake Project.

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Liquid Waste (Sewage) Removal and

Disposal Services. The contractor will also sample, inspect, and perform preventative maintenance on permitted waste water systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Work to be performed under this contract consists of furnishing all labor, equipment, materials and supplies necessary to perform sewage pump-out and debris removal, wash-down and addition of fresh water to vault toilets, and to pump sewage from septic tanks, holding tanks, and treatment facilities located on the Table Rock Lake Project and dispose of pumped effluent at approved state sites. Most pumping will be on an as needed basis based on the amount of usage an area receives. There are times during heavy use periods when emergency pumping will need to be done such as holidays. These will be done on an as needed basis with notification being made by the COR representative. The contractor shall perform to the standards in this contract.

1.2 Background: The Table Rock Project Office is responsible for liquid waste removal in numerous recreation areas and other facilities. It is also responsible for the operation and maintenance of several advanced sewage treatment facilities and several permitted waste water systems located in the recreation areas.

1.3 Objectives:

Removal and Disposal of Liquid Waste across the Table Rock Project.

1.4 Scope: Work to be performed under this contract consists of furnishing all labor, equipment, materials and supplies necessary to perform sewage pump-out and debris removal, wash-down and addition of fresh water to vault toilets and to pump sewage from septic tanks, holding tanks, and treatment facilities located on the Table Rock Lake Project and dispose of pumped effluent at approved state sites. Most pumping will be on an as needed basis based on the amount of usage an area receives. There are times during heavy use periods when emergency pumping will need to be done such as holidays. These will be done on an as needed basis with notification being made by the COR representative.

1.4.1 State Regulation Compliance. Removal, transportation, and disposal of sewage shall conform to all current rules and regulations of the Missouri and Arkansas State Health Departments and comply with applicable state, Federal, and local laws, rules and regulations. Contractor shall also be responsible for complying with rules, inspections and regulations of treatment sites, and all fees charged for disposal of park sewage and any permits required. Proof of disposal tickets will be provided to the COR or their representative at least monthly. The contractor will be required to provide the Corps with a report of the total amount of sludge removed from the project for the year. This must be reported from the Corps to the

MoDNR.

1.4.2 Contract Period. The contract period shall be from 15 September 2020 or date of award if after 15

September 2020 through 14 September 2021. Renewal option period, if exercised, will begin 15

September 2021 and so on.

1.4.3 Safety Requirements. The contractor shall comply with the applicable provisions of the current Corps of Engineers Safety Manual, EM 385-1-1, entitled Safety and Health Requirements Manual, copies are available at the Table Rock Project Office. The contractor will provide a copy of the companies Safety

Plan and Hazard Analysis Plan no more than 7 days following the award.

1.4.4 Safety Deficiencies. The contractor shall correct safety deficiencies as directed by the Contracting

Officer. Any contractor employee who persists in not following safety requirements shall be removed from the job at the request of the Contracting Officer.

1.4.5 Special Attention. Contractors shall review and become familiar with sections in EM 385-1-1 “Safety

And Health Requirements Manual” that pertain to sewage pumping and disposal operation and the associated protective gear required for individuals performing this task as well as the safe operation of all associated equipment and emergency actions involved with various operations required by this contract. A

Hazard analysis plan and Safety Plan is required within 7 days of award of this contract as well.

1.4.6 Exposure Report - The total number of man-hours worked each month by the contractor, under this contract, shall be noted on Government furnished form SWD 743-J and shall be submitted each month no later than the 28th day of the month. Payment will not be processed without providing total man-hour information.

1.4.7 Environmental Program. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR.

1.4.8 Park Facilities (Future Work). Contractor should be aware that vault toilets and attendant holding tanks that meet the required specifications may be converted to lateral line field systems as funding is available. The septic systems will require pumping at some interval in time but not at the frequency of vaults.

1.4.9 Facility Capacity and Numbering System. See Attachments for facility identification number system and facility maximum gallon capacities.

1.4.10 Water is available for wash-down in close proximity to vault toilets (usually within 100'). Flow rate and pressure may vary at different locations. In the instance where the park has been closed for the season water may not be available.

1.4.11 The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel. The Government does reserve the right to perform any or all of the services described herein with its own personnel or with volunteer workers.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 15 September 2020 through 14 September 2021

Option Year 1 15 September 2021 through 14 September 2022

Option Year 2 15 September 2022 through 14 September 2023

Option Year 3 15 September 2023 through 14 September 2024

Option Year 4 15 September 2023 through 14 September 2025

1.6 General Information

1.6.1 Quality The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor will supply the QCP within 7 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

7:00 a.m. and 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, when performing service calls, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: : The work to be performed under this contract will be performed at the Table

Rock Lake Project.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements:

This is a Security Level One, Table A Contract.

1. General Overview

a. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs) physically working on federally controlled property or requiring access to a Department of Defense (DoD) network.

b. Prime Contractors (PCs) are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

c. PCs will notify the Southwestern Little Rock District Security Office (SWL-DSO) within 5 business days of the contract award of the primary and alternate security Points of Contacts (POC) for this contract. This notification will be in the form of an email sent to m4xslceswlcontracts@usace.army.mil with the following information for each individual:

Full Name:

Email Address:

Work Phone:

Work Cell:

mailto:m4xslceswlcontracts@usace.army.mil

Time Zone of their work location:

NOTE: Only primary and alternate security POCs are authorized to contact the SWL-DSO to inquire about a contract employee.

d. PCs security POCs shall submit the appropriate security investigation package for EACH CSE based on the Security Level listed above.

e. The SWL-DSO reserves the right to upgrade the security level background check/investigation requirement of any contract and/or applicable task order; this includes upgrading the investigation standards for specific CSEs. If required, badges will be issued to all clearedi personnel and are to be worn at all times while working on U.S. Army Corps of Engineers (USACE) property. Any CSE working on USACE property without the proper identification badge will be escorted off site.

NOTE: Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted.

2. Security Investigation Package Requirements for each CSE.

a. Security Level One Requirements (processing time is approximately five business days)

(1) SWL form 487 dated 2016, Contractor Required Information Form.

(2) A copy of the CSE’s driver’s license or government issued identification card.

(3) A copy of the CSE’s proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) U.S. Birth Certificate

(b) U.S. Passport

(c) U.S. Certificate of Citizenship-INS

(d) U.S. Certification of Naturalization

(e) FS-545, Certificate of Birth Abroad

(f) U.S. Certificate of Report of Birth

(g) U.S. Consular Report of Birth Abroad

(h) Workers visa

(i) Permanent Resident card

(4) One (1) digital passport-styled photo to be used for the USACE badge. Photos will be transmitted to the Security Office by means of CD or Email m4xslceswlcontracts@usace.army.mil. Each digital photo shall be stored in a file labeled by the name of the CSE. If transmitted through email, the subject line of the email must be the name of individual pictured. Photo requirements are as follows:

(a) In color.

(b) Taken within the last six months to reflect your current appearance.

(c) Taken in front a plain white or off-white background.

(d) Taken in full face viewed directly facing the camera.

(e) Taken with a neutral expression (preferred) or a natural smile, and with both eyes open.

(f) No hats or sunglasses are authorized in this photo; face must be clearly displayed with no distracters

(5) PCs must ensure each CSE is prescreened using the E-Verify program to meet the established employment eligibility requirements. The PC must ensure that the applicant has two valid forms of government issued identification, in order to ensure the correct information is entered in to the E-verify system. The CSE will provide the SWL-DSO with a list of verified employees to include their registration number from E-Verify. This list will be transmitted or mailed in the package along with the other required documents for CSEs. The E-Verify system can be located at the following URL (http://www.dhs.gov/e-verify).

(6) PCs must train each CSE on the iWatch/core watch suspicious activity reporting requirements (see paragraph 5).

b. Security Level Two Requirements (processing time is approximately 6 months once all documents are submitted electronically and accepted by the Personnel Security Investigation–Center of Excellence (PSI-COE) via the Personnel Security Investigation Portal (PSIP). Work Authorization/Site Access shall be denied until this background investigation is completed and favorably adjudicated. Automatic disqualifying factors that apply to all contractors being vetted at this level can be found in Table A.

(1) All requirements of the Security Level One package apply.

(2) Optional Form (OF) 306, Declaration for Federal Employment. This form shall be affixed with original date and signature; signature must be hand written-electronic signatures will not be accepted. The OF-306 can be found at the following web site:

http://www.opm.gov/forms/pdf_fill/of306.pdf.

(3) Fingerprint: Must be captured on an FD-258 electronically at an approved government site or manually (hard-copy) by a law enforcement or designated government security official.

(a) Hard-copy fingerprint submission can be captured by a law enforcement official local to the individual. CSE’s shall ensure that fingerprints are captured on a true/original FD-258 fingerprint card. No other form will be accepted. Card may be mailed through USPS to: U.S. Army Corps of Engineers, P.O. Box 867, Attn: Security, Little Rock, AR 72201. Use of the commercial delivery service such as Federal Express or UPS shall use following address: US Army Corps of Engineers, Attn: Security Office, Suite 6116, Little Rock, AR, 72201.

(b) CSEs can request to be fingerprinted electronically at the SWL-DSO. If this option is chosen, the individual must contact the SWL-DSO to schedule an http://www.dhs.gov/e-verify http://www.opm.gov/forms/pdf_fill/of306.pdf appointment. Electronic fingerprinting is the quickest way to receive the results.

(c) CSE will have a background investigation requested by the SWL-DSO. The

CSE will receive an email from PSI-COE with a link to complete the SF 85 online through e-QIP. It is the CSE’s responsibility to read each email thoroughly and complete all tasks given by PSI-COE to ensure the investigation will not be terminated. The CSE will receive an information email stating no further documentation or revisions are required. See Standard Form (SF) 85 for required data input information at http://www.opm.gov/forms/pdf_fill/sf85.pdf. This is to be used as a guide (only) when completing the online equivalent and submitting direct to OPM.

c. Security Level Three Requirements (processing time is approximately 9 months once all documents are submitted electronically and accepted by the Personnel Security Investigation – Center of Excellence (PSI-COE) via the Personnel Security Investigation Portal (PSIP). Work Authorization/Site Access shall be denied until this background investigation is complete and favorably adjudicated. Automatic disqualifying factors that apply to all contractors being vetted at this level can be found in Table A.

(1) All requirements of the Security Level One and Two packages apply except the SF 85 is replaced with the SF 86. See Standard Form (SF) 86 for required data input information at http://www.opm.gov/forms/pdf_fill/sf86.pdf.

d. Multi-Level Security Requirement. (Processing time varies) This level requires the use of “escorts”, which shall be provided by the contractor. Escorts are contractor employees who have met Security Level Two requirements (this takes approximately 6 months once all documents are submitted. Refer to section 2-b.) Escorts will be provided at a 5:1 ratio, this means for every five contractor employees there will be one approved escort that is to remain within close proximity to those they are escorting at all times. All employees that will not be designated as escorts shall meet Security Level One, Table A requirements (this takes approximately 5 business days. Refer to section 2-a.).

3. Personnel Security Investigation Package Transmission

Mailing Address:

USACE SWL

Attn: Security Office 700 West Capitol Ave (room 6116) P.O. Box 867 Little Rock, AR 72201

a. If mailed- the investigation package will be transmitted in a sealed envelope together with a transmittal letter attached to the outside of the envelope for each applicant with the following information:

(1) Contract Number and Title

(2) Contracting Officer’s representative name, office number, and cellular number

(3) CSE’s full name and contact information

(4) PC name, address, and telephone number

b. Investigation packages can be faxed to (501) 324-5471. Faxed packages must have coversheet with contract information. Documents that contain personally identifiable http://www.opm.gov/forms/pdf_fill/sf85.pdf http://www.opm.gov/forms/pdf_fill/sf86.pdf information (such as social security number) must have coversheet stating “Page contains PII follows”.

c. Email transmission- email packages to m4xslceswlcontracts@usace.army.mil Documents must be password protected if they contain personally identifiable information (such as social security number). Passwords to documents must be sent in separate email.

d. Investigation packages will be submitted to the SWL-DSO for processing and adjudication.

Incomplete forms, illegible forms, etc., will be returned for correction and/ or completion and can delay the CSE from beginning work. The SWL-DSO address can be found in paragraph 2.b (3) (a) above.

e. Any change in personnel (whether an addition or replacement) at any time throughout the duration of the contract, will require the new personnel or replacement personnel to be vetted and approved by the SWL-DSO, in accordance with the requirements contained herein, prior to being granted Work Authorization/Site Access to any USACE property.

4. Onsite Access Approval

The CSE is responsible for contacting either the COR or the SWL Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite, and their badges for identification purposes while onsite. All individuals on USACE property are required to wear identification badge. CSEs must be aware that COR representatives, project office personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification will be escorted offsite.

5. IWATCH/ Corps Watch Suspicious Activity Reporting (AT/OPSEC Cover Sheet, pg. 2, Section G, 4)

a. Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

b. The contractor and all associated subcontractors will brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO-contained herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The CSE will provide the SWL Security Office with a list of employees who have been provided this training. This list will be transmitted in the package along with the other required documents for employees.

c. If you see something suspicious, provided below is the type of information to report:

(1) What you witnessed (the suspicious activity) including the date, time, and location.

(2) Description of who was involved

(3) Gender of person(s) involved

(4) Height, build, hair/skin color, and approx. age of person(s) involved

(5) Language spoken (if known)

(6) Vehicle description/ license number (if known)

(7) Have you seen this activity before?

d. How to report:

(1) In an emergency- call 911

(2) Notify your immediate supervisor and COR

6. Disqualifying Factors

Background check/investigation disqualifying factors are included in Tables A and B of this document.

i The term cleared refers to an individual granted authority to work on U.S. Army Corps of Engineers Property. This authorization comes through the Little Rock District Security Office to the Contracting Officer’s Representative (COR).

Disqualifying Factors Table A

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Known/suspected terrorist or belongs to known/suspected terrorist organization (verified through terrorist watch list)

DENY DENY DENY

Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Active wants or warrants DENY DENY DENY

Barred from any Federal installation or facility DENY DENY DENY

Any type of identity fraud or inability to verify claimed identity DENY DENY DENY

Any Felony Charge (except those specifically identified in table) DENY DENY ALLOW

Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Registered Sex Offender DENY DENY DENY

Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Child abuse involving serious bodily injury to a child or minor DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY

Hate Crimes offenses DENY DENY DENY

Any type of assault or violent crime to include violent domestic charges

DENY DENY ALLOW

Computer/cybercrimes such as improperly accessing (or introducing a virus or other contaminant) a computer, system, or network;

modifying, damaging, using, disclosing, copying, or taking programs or data

DENY DENY DENY

Mayhem, maiming DENY DENY DENY

Any type of arson, vandalism, or willful destruction of property DENY DENY ALLOW

Illegal Weapons Charges DENY DENY DENY

Any type of extortion, bribery, or fraud to include “hot checks” DENY DENY ALLOW

Any type of burglary, robbery, theft, larceny or conspiracy or attempt to commit offense

DENY DENY ALLOW

Any type of possession or distribution of stolen property DENY ALLOW ALLOW

Any type of threat or disruption to the public or disturbing the peace (terroristic threat, inciting a riot, etc.)

DENY DENY ALLOW

Importation, manufacture, distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY ALLOW ALLOW

Illegal possession or use of a controlled substance DENY ALLOW ALLOW

Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

DENY ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW

3 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation if record suggests otherwise.

Disqualifying Factors Table B

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Known/suspected terrorist or belongs to known/suspected terrorist organization (verified through terrorist watch list)

DENY DENY DENY

Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Active wants or warrants DENY DENY DENY

Barred from any Federal installation or facility DENY DENY DENY

Any type of identity fraud or inability to verify claimed identity DENY DENY DENY

Any Felony Charge (except those specifically identified in table) DENY DENY ALLOW

Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Registered Sex Offender DENY DENY DENY

Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Child abuse involving serious bodily injury to a child or minor DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY

Hate Crimes offenses DENY DENY DENY

Any type of assault or violent crime to include violent domestic charges

DENY DENY ALLOW

Computer/cyber-crimes such as improperly accessing (or introducing a virus or other contaminant) a computer, system, or network;

modifying, damaging, using, disclosing, copying, or taking programs or data

DENY DENY DENY

Mayhem, maiming DENY DENY DENY

Any type of arson, vandalism, or willful destruction of property DENY DENY ALLOW

Illegal Weapons Charges DENY DENY DENY

Any type of extortion, bribery, or fraud to include “hot checks” DENY DENY ALLOW

Any type of burglary, robbery, theft, larceny or conspiracy or attempt to commit offense

DENY DENY ALLOW

Any type of possession or distribution of stolen property DENY ALLOW ALLOW

Any type of threat or disruption to the public or disturbing the peace (terroristic threat, inciting a riot, etc.)

DENY ALLOW ALLOW

Importation, manufacture, distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY ALLOW ALLOW

Illegal possession or use of a controlled substance ALLOW ALLOW ALLOW

Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

ALLOW ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW

3 or more offenses for any crime (excluding minor traffic violations) DENY ALLOW ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation if record suggests otherwise.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor will insure a licensed Class B waste water operator in

Missouri, which is qualified to carry out all operation, maintenance, sampling, and inspection functions required to ensure compliance with the conditions of the NPDES permits of Missouri.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract

Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available by phone at all times.

1.6.11.1 Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. Personnel shall be identified by wearing one or a combination of the following: A shirt, ball cap, or hard hat with company and employees name displayed or a name tag that has the company and employees name clearly visible. Vehicles should be identified with the company name clearly visible on the door panels.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel Not Applicable.

1.6.14 Other Direct Costs Not Applicable.

1.6.15 Data Rights Not Applicable.

1.6.16 Estimated Quantities. Estimated quantities shown in the bid schedule are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed and the actual quantities may be less than shown. Variations in these estimated quantities shall not be justification for a request for additional payment. The estimated quantities listed in the bid schedule can be considered the maximum quantity to be ordered.

1.6.17 Measure and Payment

1.6.17.1 The unit of measurement for payment for a normal pump out will be for one facility or CLIN pumped out, transported and disposed of at the approved locations. The holding tanks and vaults will be pumped completely empty. Payment will be made for one round of advanced treatment system inspections.

One round includes the 2 systems at Indian Point, the system at Viola, and the system at Big M. Payment for work performed will be made at the contract unit prices as indicated by the Bid Schedule. If vault size exceeds pumping truck capacity, contractor will have to make multiple trips until holding/vault tank is emptied. Only one price will be paid per holding/vault tank/CLIN. Proof of proper disposal must be provided and must match billing statement. Payment will be made for each sample taken from the permitted systems. Note that this will include taking the sample, having it analyzed, performing the inspection/PM, and performing any correspondence/paperwork necessary. There will be a CLIN for samples/inspections that have a discharge flow and a CLIN for samples/inspections that have no discharge flow. This is due to the fact that if there is no flow there will be no reason to have a sample analyzed which is a significant portion on the cost of a sample/inspection. Deductions in payment may be made based on performance not meeting requirements of this contract. Basically, no payment will be made for work that does not meet contract specifications.

1.6.17.2 Payment will be made in accordance with the Prompt Payment Act upon receipt of proper invoices. This information shall be submitted to the Table Rock Project Office monthly. Deductions in payment may be made based on contractor performance as a result of QA inspections.

1.6.18 Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20 Evaluation Rating. Upon completion of this contract, the Contractor will be rated either outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality control, (2) timely performance,

(3) effectiveness of management, (4) compliance with labor standards and (5) compliance with safety standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial Off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

QDR Quality Deficiency Report

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Water, Electricity, and Restrooms may be utilized if they are available.

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

3.6 Protection of Government Property. The contractor is responsible for the protection of all government property they are working on or around. Any damage to government property, as a result of the contractor’s operations, will be repaired at the contractor’s expense. The government will arrange for any repairs needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under the

PWS.

4.5 The contractor shall furnish a vehicle with equipment capable of pumping sewage from vaults. Vehicle shall be equipped with a holding tank capable of safely containing and transporting sewage to disposal sites without leakage.

4.6 Contractor vehicles and equipment used to perform work under this contract shall be subject to inspection prior to and during the contract period to assure that all safety requirements are met and machinery is in sound working order and equipment is in a clean and sanitary condition All pumping vehicle(s) utilized for the performance of this contract will be equipped with necessary equipment to perform all operations outlined in the contract including wash downs.

4.7 Contractor shall provide a communication system between the Government and herself/himself for normal and emergency services. This system shall include a method for contacting contractor after regular business hours. Cell phones along with pagers have worked well in other contracts. It is the contractors’ responsibility to check messages frequently. Response time begins immediately after the initial attempt to contact the contractor by the government. The Government will not “track down” contractors to acquire services.

4.8 Damages or Loss Of Contractor's Property. The Contractor is responsible for taking the action necessary to protect all Contractor property from loss, damage or theft.

4.9 Damage or Loss to personal property. During the execution of this contract, the contractor is responsible for determining the best and safest method of removal of sewage based on the type of equipment used. Damage to personal property as a result of the contractor’s operations is the responsibility of the contractors and will be repaired at the contractor’s expense. The government will not be liable for costs incurred.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Pumping/Wash-Down Operations (Vault Toilets Only)

5.1.1 Vault walls and floor shall be free of both solid and liquid sewage and debris at completion of pumping/wash-down operations. Debris not removed by pumping shall be removed by other means and shall be doubled bagged in plastic trash bags and disposed of in park dumpster. No separate payment will be made for trash bags. Contractor can expect to use approximately 300 trash bags yearly. Tanks will be pumped completely empty.

5.1.2 Addition Of Clean Water - After pumping and debris removal the contractor shall add approximately

150 gallon of clean water. This puts the water almost touching the concrete divider between the men and women portion of the vault. No separate payment will be made for addition of clean water.

5.1.3 Cleanup - The contractor shall leave work area in a clean, dry and sanitary condition and with toilet seats and lids in the down position before departing.

5.2 Pumping Operations (Septic, Treatment Plant, and Holding Tanks)

5.2.1 When septic/holding tanks are pumped they shall be free of both solid and liquid sewage at completion of pumping operations with access lid properly placed back into tank at completion of work.

Tanks will be pumped completely empty. No exceptions.

5.3 Disposal of Sewage

5.3.1. Disposal - The contractor shall dispose of sewage at State approved treatment facilities or lagoon sites only. Proof of disposal will be provided upon submittal of each invoice. Payment will not be made for loads where disposal cannot be documented.

5.3.2 Records – For the purposes of year end reports required by the Missouri Department of Natural

Resources, a log book will be maintained by the contractor tracking dates, pumping location and disposal location for each vault and amounts of sewage disposed of. This log will be available for inspection at any time upon request.

5.3.3 Treatment Site Procedures - The contractor is strongly encouraged to check with these sites to become intimately familiar with the local rules, regulations, business hours, disposal costs, billing procedures and equipment inspections governing the disposal of sewage at these facilities.

5.3.4 Approval Documentation - Letters from treatment plants stating contractor is in good standing shall be required prior to utilizing facility for disposal of Table Rock Lake park sewage.

5.3.5 Spills - Spillage of sewage during any phase of the disposal operation shall be properly cleaned up and disinfected/deodorized and disposed of to the satisfaction of the Contracting Officer and proper state authorities according to all applicable hazardous waste cleanup methods at no additional cost to the

Government. All applicable state, federal and local reporting and clean up procedures will be followed. All spills will be reported to the COR or their representative within 12 hours of the occurrence. A hazard analysis plan will be required with spill prevention and clean up procedures included. This plan is required within 7 days of award.

5.3.6 Response Time. Contractor shall respond within 24 hours on normal pumping operations. In some instances, clogs may cause tanks to appear full but are not. When this occurs, contractor is to notify the

COR or their representative immediately. Holiday time periods usually require service call pumping due to unusually high visitation. In the event of a service call operation the contractor must respond within 4 hours.

5.3.7 Government Property. In all instances, steps will be taken to protect government property. Any damage to facilities, grounds, vegetation or other government property caused by the contractor will be immediately repaired at the contractors’ expense.

5.4 Scheduling Of Work

5.4.1 There are no fixed schedules for pumping operations at the Table Rock Project. The Contractor will be notified when pumping is required. Most pumping occurs during the camping fee season. Park operating dates for 2020 are: 1 APR – 15 SEP – Cricket Creek. 1 MAY – 15 SEP – Baxter, Big M, Eagle

Rock, Viola, and Aunts Creek.