Performance Work Statment.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Medical Equipment Relocation Services

Geiger Field and Spokane Readiness Center to Camp Murray

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Medical Equipment Relocation Services, as defined in this PWS.

1.1.1 Objectives: Provide professional disassembly, packing, controlled movement, transportation, and re-installation of medical equipment and associated support items from Geiger Field, Spokane, WA 99224, and the Spokane Readiness Center, Spokane, WA, to Camp Murray, WA 98430, in support of the Washington Army National Guard (WAARNG), Office of the State Surgeon (OTSS), and Medical Readiness Detachment (MRD). Demonstrated experience relocating medical, clinical, or calibrated equipment is required (offerors will be required to provide detailed explanation in solicitation response/offer package/capabilities statement).

1.2 Background: This Performance Work Statement (PWS) outlines work elements for the one-time relocation of medical equipment and associated support items currently located at Building 301 Geiger Field, Spokane, WA 99224, and the Spokane Readiness Center, Spokane, WA, to Camp Murray, WA 98430, due to facility divestiture and mission relocation. The equipment supports WAARNG medical, dental, hearing readiness, and physical fitness assessment operations and must arrive serviceable and be re-installed in an operational configuration. All movement shall be complete NLT 15 September 2026. The equipment to be relocated is identified in Technical Exhibit 3, Equipment Inventory.

1.3 Period of Performance (PoP): The Period of Performance shall be a one-time service, commencing upon contract award, with all services complete NLT 15 September 2026. The Contractor shall coordinate specific pick-up and delivery dates with the Contracting Officer Representative (COR) NLT 10 calendar days after award.

1.4 General Information:

1.4.1 Place and Performance of Services: The Contractor shall provide services between the hours of 0800-1630, Monday through Friday, unless otherwise coordinated in advance with the COR. Exceptions will be recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

1.4.1.1 Performance Locations:

(a) ORIGIN LOCATION 1: Building 301, Geiger Field, Spokane, WA 99224. Primary pick-up site for the equipment identified in Technical Exhibit 3,(last page of this document) less the items identified at Origin Location 2.

(b) ORIGIN LOCATION 2: Spokane Readiness Center, 1626 N. Rebecca St, Spokane, WA. Pick-up site for one (1) freezer and associated support items staged adjacent to the freezer (one (1) television, green storage box, black storage box, shelving, and miscellaneous associated items).

(c) DESTINATION LOCATION: Building 7, Camp Murray, WA 98430. The COR will provide placement guidance and floor plans prior to delivery.

(d) EN ROUTE CUSTODY: The Contractor shall maintain positive custody and security of all Government property from acceptance at the origin locations until Government acceptance at the destination. Overnight holds, if required, shall be in a secured, Contractor-controlled facility and coordinated with the COR in advance.

1.4.1.2 Telework: Not applicable. All services under this PWS require the physical presence of Contractor personnel at the designated performance locations.

Performance of this task cannot be accomplished without physical handling of the equipment.

1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. The Contractor will not be compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

1.4.1.4 The Contractor’s employees shall become familiar with and obey the regulations of the installation, all designated performance installations (Geiger Field, Spokane Readiness Center, and Camp Murray), including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees are required to wear ID badge and carry proper identification (shall be subject to such checks as deemed necessary). The Contractor shall ensure compliance with all regulations and orders for the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The Contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures self-compliance with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS), including packing standards, load securement, chain of custody, and damage prevention. A final QCP shall be submitted to the COR NLT 10 days after contract award. After acceptance of the QCP, the Contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements: The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Common Access Card (CAC) issuance is not anticipated for this requirement.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.2 Awareness Training (AT) Level 1: not required for delivery.

1.4.5.3 iWATCH Training: not required for delivery.

1.4.5.4 Protection of Personally Identifiable Information (PII): The Contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. Containers, boxes, and storage items moved under this contract may contain PII or protected health information (PHI);

Contractor personnel shall not open, inspect, or remove contents and shall report any spillage or exposure of documents to the COR immediately.

1.4.6 Physical Security: The Contractor shall safeguard all Government property provided for contractor use and all Government property in Contractor custody during movement. At the close of each work period, Government facilities, equipment and materials shall be secured. Vehicles containing Government property shall not be left unattended and unsecured.

1.4.7 Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating in the State of Washington used in the performance of this contract, including commercial driver’s licenses appropriate to the vehicles operated and any household goods/motor carrier permits required by the Washington Utilities and Transportation Commission or US Department of Transportation, as applicable. The Contractor shall maintain commercial general liability, cargo, and vehicle insurance sufficient to cover the full replacement value of the equipment moved. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced.

The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The Contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

1.4.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The Contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: Travel between the origin and destination locations is inherent to performance of this requirement and shall be included in the firm-fixed price. No separate travel reimbursement will be provided.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The Contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 Material Handling Equipment (MHE): Mechanical equipment used for the movement, protection, and control of materials and products, including but not limited to forklifts, pallet jacks, dollies, and rigging equipment.

2.2 Acronyms:

AFT Army Fitness Test AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army KO Contracting Officer MHE Material Handling Equipment MRD Medical Readiness Detachment NGB National Guard Bureau OCI Organizational Conflict of Interest OTSS Office of the State Surgeon PHI Protected Health Information PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit WAARNG Washington Army National Guard

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will provide access to the origin and destination facilities, staging areas at each location, and escorts where required for access to controlled areas.

3.2 Materials: The Government will provide floor plans and placement diagrams for the destination location prior to delivery, and manufacturer manuals or installation specifications in the Government’s possession for the equipment identified in Technical Exhibit 3.

3.3 Equipment: Not applicable. The Contractor shall furnish all vehicles, MHE, rigging, packing, and protective materials required for performance.

3.4 Utilities: All utilities in the facilities will be available for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1, including all vehicles (with lift gates as required), MHE, rigging, dollies, pads, crates, cartons, and protective packing materials appropriate to medical and calibrated equipment.

5.0 Requirements: The Contractor shall:

5.1 Conduct a pre-performance site survey at both origin locations and the destination location, jointly with the COR or designated Government representative, NLT 10 days after award. The Contractor shall document a joint pre-move inventory recording each item, quantity, serial number where present, and pre-move condition (including photographs).

5.2 Disassemble, pack, and prepare all equipment identified in Technical Exhibit 3 for movement in accordance with manufacturer specifications where they exist, and otherwise in accordance with commercial best practices for medical and calibrated equipment.

5.3 Comply with the following item-specific handling requirements:

5.3.1 Double-Stacked Lockers (14 each): Disassemble as required, palletize or pad-wrap, transport, and reassemble at the destination in the configuration directed by the

COR.

5.3.2 Dental Walls on Wheels (10 each): Secure all moving components and casters, pad-wrap, and transport upright. Units shall arrive operational with no damage to integrated surfaces or mounted components.

5.3.3 Army Fitness Test (AFT) Turf Section (1 each, approximately 15 feet wide, estimated 1,000 pounds): Roll or fold in a manner that prevents creasing or backing damage, and load, transport, and place using MHE and personnel adequate to the size and weight of the item.

5.3.4 Refrigerator (1 each) and Freezer (1 each, located at the Spokane Readiness Center): Transport upright at all times. Secure doors, protect coils and compressors, and allow manufacturer-recommended settling time prior to re-energizing at the destination.

5.3.5 Hearing (Audiometric) Booths (2 each): Perform controlled disassembly, labeling of panels and components, protected transport, and re-installation IAW manufacturer specifications to preserve acoustic isolation integrity. The Contractor shall report any damage that could affect acoustic certification to the COR immediately.

5.3.6 Patient Examination Table (1 each): Secure all mechanical and moving components, pad-wrap, transport, and place at the destination in serviceable condition.

5.3.7 Associated Support Items (television, green storage box, black storage box, shelving, and miscellaneous items staged adjacent to the freezer): Inventory, pack, transport, and deliver with the primary equipment set. Contents of storage items shall not be opened or inspected (see PWS 1.4.5.4).

5.4 Maintain positive chain of custody for all items from origin acceptance to destination acceptance, using a written manifest signed at each custody transfer point.

5.5 Deliver, unpack, reassemble, and re-install all equipment at the destination location in accordance with Government-provided floor plans and placement guidance, including leveling and reassembly of all disassembled items.

5.6 Conduct a joint post-move inventory and condition inspection with the COR or designated Government representative at the destination. The Contractor shall document and report any loss or damage to the COR within 24 hours of discovery and shall be liable for repair or replacement of Government property lost or damaged due to Contractor negligence, in accordance with the terms of the contract.

5.7 Remove all packing debris and Contractor materials from Government facilities at the completion of work each day and leave all work areas in a clean, safe condition.

5.8 Coordinate all scheduling, access, and delivery sequencing with the COR. The Contractor shall provide the COR NLT 5 business days’ notice of the planned pick-up and delivery dates.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal

Acquisition Regulation Supplement https://www.acquisition.gov/dfars

Army Directive 2014-05, Policy and

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.as px

Implementation Procedures for

Common Access Card Credentialing and Installation Access for Uncleared

Contractors

DoDI 5400.11, Department of

Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11- R, Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

AR 530-1,

Operations

Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13,

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12,

Threat

Awareness and Reporting

Program

(TARP)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

I-9, Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 250, Material Inspection and

Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.1–5.5 Relocation Services

All items identified in TE 3 are disassembled, packed, transported, and re-installed IAW manufacturer specifications and this PWS, complete NLT 15 September

100% of inventoried items relocated and accounted for; zero loss

100% inspection at origin and destination / COR

5.3 Item-Specific

Handling

Refrigeration units transported upright; hearing booths re-installed with acoustic integrity preserved;

AFT turf and all other items arrive serviceable and undamaged

Zero damage attributable to

Contractor handling

100% inspection at delivery / COR

5.4, 5.6 Accountability and Documentation

Signed chain of custody manifest maintained for all items; joint pre-move and post-move inventories completed; loss or damage reported to the COR within 24 hours of discovery

Meets the standard 100% of the time

Periodic inspection

/ COR

5.7 Site

Condition

All packing debris and Contractor materials removed; work areas left clean and safe

Meets the standard 100% of the time

Periodic inspection

/ COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.3 Quality Control

Plan (QCP)

NLT 10 days after contract award

1 Electronic Submission

COR

1.4.7 Proof of

Insurance (liability, cargo, vehicle)

Prior to commencement of performance

1 Electronic Submission

KO/COR

1.4.5.2 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training

1 Electronic Submission

COR

1.4.5.3 iWATCH Training Certificates

Provide within 15 calendar days after employee completes training

1 Electronic Submission

COR

5.1 Joint Pre-Move

Inventory and

Condition Report

At completion of pre-performance site survey

1 Electronic Submission

COR

5.4 Chain of Custody

Manifest

At each custody transfer;

final copy at delivery

1 Electronic Submission

COR

5.6 Post-Move

Inventory and

Condition Report

NLT 3 business days after delivery

1 Electronic Submission

COR

5.6 Loss/Damage

Report

Within 24 hours of discovery

1 Electronic Submission

KO/COR

TECHNICAL EXHIBIT 3

Equipment Inventory

The following Government equipment and items shall be relocated under this PWS.

Quantities and locations will be verified during the joint pre-move inventory (PWS 5.1).

ITEM DESCRIPTION QUANTITY ORIGIN LOCATION

1 Double-stacked lockers 14 Geiger Field

2 Dental walls on wheels 10 Geiger Field

3 Army Fitness Test (AFT) turf section, approx. 15 ft wide, est. 1,000 lbs

1 Geiger Field

4 Refrigerator 1 Geiger Field

5 Freezer 1 Spokane Readiness Center

6 Hearing (audiometric) booths 2 Geiger Field

7 Patient examination table 1 Geiger Field

8 Associated support items staged adjacent to the freezer: television (1), green storage box, black storage box, shelving, and miscellaneous items

1 lot Spokane Readiness Center