Performance Work Statment - Automated Entry Control System.pdf

Performance Work Statement For

Automated Entry Control System (AECS)

1.0. DESCRIPTION OF SERVICES

1.1. Description of Services. The contractor will engineer, furnish, install, connect to Local Area Network/Wide Area Network (LAN/WAN), test and make operational newly installed equipment to Original Equipment Manufacturer (OEM), industry standards with the appropriate vendor pass through license. The contractor will provide all hardware, software, licensing, and training required for the use of equipment installed in this Performance Work Statement (PWS).

The overall objective is to install three (3) operational Automated Entry Control Systems (AECS) with capability up to level III along with three (3) network switches, three (3) Infrared Video Image Control and Display System (VICADS) cameras with uninterrupted live video feed to work with existing VICADS Video Management System (VMS) and existing Vindicator Badge Manager 3 (VBM3), in support of the 355 Wing, on Davis-Monthan AFB (DMAFB), AZ

1.2. Basic Services

1.2.1. Installation. The requirement is an installation of three (3) operational Automated Entry Control Systems (AECS) with capability up to level III along with three (3) network switches, three (3) Infrared Video Image Control and Display System (VICADS) cameras with uninterrupted live video feed to work with existing VICADS Video Management System (VMS) and existing Vindicator Badge Manager 3 (VBM3) to operability at DMAFB.

1.2.1.2. Contractor Provided Services

a. The contractor will package, handle, store, transport, stage, and deploy of any equipment and materials provided as part of this PWS. Any equipment removal will be conducted by the contractor, and disposal will be coordinated with a designated official(s) from 355th Security Forces Squadron/355th Communications Squadron/355th Civil Engineering Squadron to have equipment disposed at the host base Defense Logistics Agency (DLA) Disposition Services. The contractor will dispose of equipment and materials only when authorized by Government personnel.

b. The contractor will provide defined solution for AECS and VICADS engineering, furnishing, installation, testing and making the system operational.

c. The contractor’s solution(s) and all equipment or system(s) proposed must be on the latest Non-Nuclear Configuration Management Database (CMD) Equipment Approval list and be the most current certified software version at the time of quote in accordance with Air Force Instruction (AFI) 31-101, Integrated Defense. The systems must meet interoperability requirements of the CMD to ensure interface with commercial and military interface standards. Operating Systems and applications must be configured in accordance with Security Technical Implementation Guides (STIGs) in accordance with Defense Information Systems

Agency (DISA), standards for Department of Defense (DoD) information assurance, Information Assurance (IA) -enabled devices and systems.

d. The contractor will assist DMAFB in implementing the IA compliance for system Certification and Accreditation (C&A) to support the DoD Information Assurance Certification and Accreditation (DIACAP) process by providing and developing system documentation, settings, self-assessments and specifications required to support the successful accreditation of the Government DIACAP package. This will include information in support of Government input into the Enterprise Mission Assurance Support Service (eMASS).

e. The contractor will ensure all contractor personnel identified to support this requirement are trained and/or certified on the systems to include Honeywell Vindicator Access Control, Intrusion Detection System (IDS), Vindicator Command and Control (VCC) and all other certifications involved in this effort. Contractor personnel identified to support this requirement must be able to provide training certifications upon Government request.

f. If required, the contractor will ensure that personnel accessing information systems have the proper and current IA certification to perform IA functions in accordance with DoD Publication 8570.01‐M, Information Assurance Workforce Improvement Program, paragraph C2.1.5. The contractor must meet applicable information assurance certification requirements, including (a) DoD‐approved IA workforce certifications appropriate for each specified category and level and (b) appropriate operating system certification for information assurance technical positions as required by DoD Publication 8570.01‐M. Contractor personnel who do not have proper and current certifications will be denied access to DoD information systems for the purpose of performing information assurance functions. Upon request, the contractor must provide documentation supporting the information assurance certification status of personnel performing information assurance functions, reporting current IA certification status and compliance.

g. The contractor must ensure the equipment is compatible with proprietary Honeywell Vindicator equipment from the authorized CMD listing, no substitutions.

1.2.2. Deliveries. The contractor will coordinate with the manufacturer to perform/schedule/confirm delivery day/time for equipment, and access to hardware.

Delivery Address:

3345 S. First St.

Davis-Monthan AFB, Arizona 85707 Attention: TSgt Sotolongo/ESS

Government Points of Contact (POC):

Primary POC: SSgt Deleon Guerrero, Vanity, (520) 228-3240 Alternate POC: TSgt Sotolongo, Christopher (520) 228-3161

Alternate POC: MSgt Leininger, Benjamin (520) 228-2109 Alternate POC: Mr. Kose, Kevin 520-228-5584

1.2.3. Requirement. The minimum requirement is an installation of three (3) VICADS and three

(3) AECS systems to operability. The installation will include all hardware, licensing, software, and installation/connection to the LAN/WAN. The contractor will perform all tasks necessary to provide a complete working system and the VICADS must provide, at a minimum, the following features:

• Outdoor Power over Ethernet enclosures

• Infrared night/day use

• 720P

• 4096K Bitrate

• 30 minute minimum of backup power required through battery strings or UPS systems and an electrical outlet connected to building 1358 backup generator located on the top of the weapons armory.

• Integrate and function with 355th Security Forces Squadron’s current VICADS VMS on private network separate from the NIPR network.

The 3 AECS systems must provide, at a minimum, the following features:

• Manual back-up system to control entry if the AECS system fails

• Dual mount gooseneck poles to mount proxy reader and camera

• Level I credential reader to read entry data encoded on cards

• Level II PIN number and Level III personal trait verifier upgrade compatibility in the event the controlled and restricted areas upgrade protection levels

• Three (3) Network Switches

• Three (3) AECS proxy reader

• Integrate and function with 355th Security Forces Squadron’s current VBM 3

1.2.4. Installation Locations. The contractor will install the three (3) AECS and three (3) VICADS cameras at the following locations on DMAFB:

• F-19 Gate: Winslow Rd adjacent to Bldg. 4810

• F-20 Gate: Phoenix St and Tempe St adjacent to Bldg. 4820

• F-33 Gate: Herky Blvd for access to taxiway Echo and Whiskey Ramp

1.2.4.1 Options.

The Government reserves the right to option equipment purchased for each gate. The Government will also reserve the right to option which gates we will install AECS systems based on priority and availability of funds in comparison of project total cost.

SOTOLONGO, CHRISTOPHER P TSgt USAF ACC 355 SFS/S4E Removed Site Survey Paragraphs as recommended.

1.2.5. Existing VBM3 Installation Location and Vindicator VSS. The existing Vindicator VSS server is at the Security Forces building 1358, room 114 and the existing VBM3 is located at Visitor Control Center at building 2720.

1.3. Warranty Replacement. The contractor will provide warranty services for workmanship deficiencies and equipment provided or installed as described. Warranty period will begin upon site acceptance. The contractor will provide warranty services for workmanship deficiencies and equipment installed for a period of one (1) calendar year from final inspection/acceptance date.

The contractor will provide written procedures and required information (24/7 contact number) for sustainment and warranty services prior to cutover in the site acceptance form. This information must include, but is not limited to, written confirmation of the warranty period phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty cards/equipment. The contractor will notify the site and DMAFB ninety (90) days prior to warranty expiration. The contractor will provide warranty documents upon final acceptance of services.

1.3.1. Software Patching. Contractor support will include all OEM software patches and vulnerability fix solutions as provided by the OEM that occur during the course of the warranty period at no additional cost to the Government. The prime contractor will provide patch notification to site and all patches must be pre-tested prior to sending out.

1.3.2. Training Development. The contractor will provide on-site training on all systems installed in accordance with PWS. The AECS and VICADS systems must be designed to be operated by personnel with a minimum of a Journeyman level. The object of training is to provide personnel and contractors with the knowledge necessary to support, manage, and operate the system’s hardware and software tools to perform their jobs. The objective of technician training is to provide Journeyman level agents the knowledge necessary to operate AECS and VICADS. Separate training will be provided to Electronic Security Systems NCOIC and contractors with the knowledge necessary to provide maintenance and sustainment of the AECS and VICADS. Training will be instructor-led, classroom training in lecture, demonstration, and performance formats. The contractor will develop end-of-course critiques to be distributed to attendees of all training. Training course for VICADS cameras will be limited to 355th Security Forces Squadron (SFS) personnel not to exceed 30 personnel and 4 hours and there must be at least 2 dates of training available to ensure the 355 SFS can achieve all training needs without interruption of posting. The training course for use of the AECS systems will be limited to a primary and alternate representative(s) from each unit who possesses restricted area access to the DMAFB flightline not to exceed 120 personnel and 4 hours and will require 4 dates of training available to ensure all units can attend training of new systems.

1.3.3. Manuals. The contractor will provide two (2) copies of the OEM’s manuals for all equipment installed for this project (PDF format preferred) with copyright releases. The manuals must include user guides, description, installation, test, operation and maintenance. The contractor is not responsible for existing commercial equipment manuals. The contractor is required to be able to show the inter-connections between both hardware and software of the present and future AECS and VICADS systems.

1.3.4. System Turn Over. The contractor will provide as-built documentation including, but not limited to:

a. Bayface layout drawings and diagrams of the chassis/shelf/cabinet identifying installed cards, modules, equipment, etc.

b. As-built documentation including cable and power drawings/specifications, floor plans, and engineering specifications generated in support of the installation of the system for all gates and buildings.

c. Documentation including drawings that depict the overall installed system configuration and network topology.

d. Documentation including an equipment listing with serial/model numbers and manufacturer specifications.

e. The contractor will provide an inventory of any newly installed equipment and software, identification of test results, site-specific “as-built” engineering drawings, and a summary of any open items.

f. The contractor will supply all equipment/ to include keys, passwords, manuals, and any other supporting documents and equipment.

g. Completed test results on the ACES and VICADS system performance.

h. All upgrade and reconfigured equipment and material (i.e., cabinets, racks, termination blocks, patching, cables, etc.) must be permanently identified through stenciling or tags.

Handwritten tags are not permitted. Red-lined drawings are unacceptable. All network topologies in the Air Force are considered both sensitive and proprietary.

1.4. General Information

1.4.1. Security Clearance. All contractor personnel must comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The contractor will obtain necessary badges or documents required for entry to restricted or controlled areas, if applicable, to meet the requirements of this PWS. The contractor must coordinate with the site POC to obtain and return temporary badges and vehicle registrations.

1.4.2. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual.

PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other Government-issued identity, precise location information, medical history, and biometrics. Contractor personnel must protect all PII encountered in the performance of services in accordance with

Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DOD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor will bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.4.3. Restricted Areas. Some of the worksites are located in a restricted area and contractor personnel will require a Government escort at all times while in the restricted area. Under no circumstances will contractor personnel be in the restricted areas without a Government escort.

1.4.4. Work Area Evacuation. There may be occasions, due to Air Force mission requirements, when the contractor must discontinue work and vacate restricted areas. If this is the case, contractor personnel must immediately vacate the work area. Government personnel will inform the contractor when they may resume work.

1.4.5. Employee Appearance. Contractor employees will present a neat appearance and be easily recognized as contractor employees while on the installation providing services.

Contractor employees will wear distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring and design of the items will be such that it identifies the contractor’s employees easily and quickly for reasons of safety and personal protection.

1.5. Safety. The contractor must comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services. No personnel presenting potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population will be employed by the contractor during the execution of this PWS. The contractor must comply with DMAFB and HPCON Covid-19 health requirements.

Compliance with Department of the Air Force Instruction (DAFI) 91-202, Air Force Mishap Prevention Program, is mandatory. The contractor must develop a site-specific Safety and Health Plan.

1.5.1. Work Areas. The contractor will keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials at all times. Upon completion of the job or when away from the work site, the contractor will leave the work area and premises in a clean, neat, safe and workmanlike condition.

1.5.2. Trash/Waste Removal. The contractor will remove and dispose all trash and waste materials at a permitted site. The contractor will not dispose of any trash or waste on Davis- Monthan AFB. Contractor employees will collect all trash, debris, refuse, garbage, etc., that is generated and place it in the appropriate containers with lids or approved covers at the end of each workday.

1.5.3. Environmental Control. The contractor is required to meet or exceed the requirements and compliances of the most current 355 CES/CEIE, Davis-Monthan Contractor Environmental Guide in effect at the time of project award. To access the Davis-Monthan Contractor Environmental Guide go to www.esohtn.com.

1.5.4. Smoking in AF Facilities. Contractor personnel are advised that the Air Force has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as Government personnel.

Smoking is permitted only in designated smoking areas.

1.5.5. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor will ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractor personnel found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.6. Working Hours. The contractor will perform services between the hours of 7:30 a.m. and 4:00 p.m. Monday through Friday, excluding Saturdays, Sundays and Federal Holidays. If the contractor desires to work after 4:00 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the host unit. Each request will be considered on a case-by-case basis.

Host unit operations sometimes require no contractors are allowed access to the site. The host unit will make every effort to provide the contractor a forecast of time spans where access will not be permitted. Additionally, although rare, operations can dictate that the contractor be requested to cease work immediately and vacate the job site.

1.6.1. Federal Holidays. The following Federal Holidays are observed by the host unit:

• New Year’s Day

• Martin Luther King's Birthday

• Presidents’ Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans’ Day

• Thanksgiving Day

• Christmas Day

1.7. Security Requirements

http://www.esohtn.com/

1.7.1. Base Entry Requirements. The contractor will obtain Government identification documents for all employees. The contractor must provide the full name, date of birth, citizenship, social security account number (SSAN), driver’s license number (including state of issue), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as Immigration and Naturalization Service (INS) work permit or an Arizona ID (available through the Arizona Department of Transportation). Any employee desiring to bring a privately owned vehicle on DMAFB must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license. Contractor ID cards or temporary base pass will be available for pick up within seven working days after application is received by the 355th Security Forces Squadron POC.

1.7.2. Retrieving Identification Media. The contractor will retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and turn them in to the issuing office.

1.7.3. Traffic Laws. Contractor employees will comply with all DMAFB traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

1.7.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.7.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.7.6. Contractor Travel on Davis-Monthan AFB. All contractor employees will not loiter in any working area before or after performing services. Upon completion of contract work, contractor employees will promptly depart Davis-Monthan AFB. All contractor employees will limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations.

1.7.7. For Official Use Only (FOUO). The contractor will comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.7.8. Reporting Requirements. Contractor personnel must immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.7.9. List of Employees. Upon contract award, the contractor will submit to the 355th Security Forces Squadron POC a list of contractor employee names, social security numbers, and driver’s license numbers and state of issue, or other means of positive identification of all employees performing services on Davis-Monthan AFB. The contractor will submit an updated list when an employee's status or information changes.

1.7.10. Physical Security. The contractor will safeguard all government property including controlled forms provided for contractor use. At the close of each work period, Government facilities, equipment and materials must be secured.

1.7.11. Contractor Vehicle Requirements. All vehicles used in the performance of the contract must be properly registered and meet local, state, and federal safety and emissions requirements.

Each contractor vehicle will have the Contractor Logo neatly exhibited on each side of the cab.

Vehicles must be in satisfactory mechanical condition and present a neat and clean appearance.

Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the Contracting Officer, until satisfactory repairs are made. The contractor will operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment must conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

1.8. Government Provided Services

1.8.1. Emergency Services. The Government will provide security forces services (call (520) 228-4444, for emergencies only), and fire protection services (call (520) 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor must dial (520) 228- 3333 for emergency medical services.

1.8.2. Government Provided Items

a. All required credentials for access to systems

b. Physical escort at all times in controlled areas and restricted areas

c. Sanitized work environment of all classified material

d. Government communications technician for network troubleshooting