Performance Work Statement_Version 1.pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

Solvent Requirement

11/28/2023

1.0 DESCRIPTION OF SERVICES.

1.1 Scope. This Performance Work Statement (PWS) describes the services required for Girssom AFB. The Contractor shall transport clean solvent to Grissom ARB. The Contractor shall empty and clean solvent tanks and parts washers at desired locations. Contractor shall replace dirty solvent with new solvent (PD680) and transport used solvent back to contractor’s facility. This is to be accomplished at the required time intervals.

1.2 Organization. The AFRC organization with primary responsibility for this requirement is Civil Engineering Environmental (CEV).

1.3 Place of Performance. These services will be performed at Buildings 420, 591, 426, 438, 593, and 641.

1.4 Required Services. Contractor-Owned Machines: See below and CLIN structure. Intervals shall be 2-months (Oct, Dec, Feb, Apr, Jun & Aug), 6-months (Oct & Apr) or as required for the System One units. Deliveries shall be sometime during the first week of each month. Contractor shall provide all labor, handling, and transportation of solvent to and from the using site to the contractors’ facility. The contractor shall provide all maintenance of the parts cleaner including filter, light, pump, and components, where applicable. If an EPA manifest is required, the contractor shall fill out with all necessary information and the document will be signed by the authorized Government representative. Solvent is contractor’s solvent and shall be recycled in accordance with Federal and Indiana rules for solid waste and hazardous waste exemptions. The solvent shall not contain halogenated organic compounds (i.e., methylene chloride – CAS 75-09- 2, perchloroethylene – CAS 127-18-4, trichloroethylene – CAS 79-01-6, 1,1,1 – trichloroethane – CAS 71-55-6, carbon tetrachloride – CAS 56-23-5, and chloroform- CAS 67-66-3). The solvent shall be PD680, TYPE II Solvent or equal. A Safety Data Sheet (SDS) shall be submitted prior to award. The contractor shall insure each machine is properly labeled in accordance with 326 IAC 8-3-2.

Government-Owned Machines: Contractor shall provide all parts, labor, tools, materials, and transportation necessary to exchange dirty solvent for clean solvent on prescribed intervals, in accordance with the table below and bid schedule. Intervals shall be 2-months (Oct, Dec, Feb, Apr, Jun, and Aug), 6-months (Oct and Apr) or as required for the System One units. Contractor shall provide all labor, handling, and transportation of solvent to and from the using site to the contractors’ facility. Contractor shall provide for the cleaning of Government owned parts cleaning equipment including removal of sludge and residue therein. 3. If an EPA manifest is required, the contractor shall fill out with all necessary information and the document will be signed by the authorized Government representative. Except for the Aqueous Parts Washer (Item 0007, 1007, 2007, 3007 & 4007), solvent is contractor’s solvent and shall be recycled in accordance with Federal and Indiana rules for solid waste and hazardous waste exemptions. The solvent shall not contain halogenated organic compounds (i.e., methylene chloride – CAS 75-09-2, perchloroethylene – CAS 127-18-4, trichloroethylene – CAS 79-01-6, 1,1,1 – trichloroethane – CAS 71-55-6, carbon tetrachloride – CAS 56-23-5, and chloroform- CAS 67-66-3). Except for the Immersion Parts Cleaner located in Building 593, the solvent shall be PD-680 Type II Solvent or approved equal (MIL-PRF-680 or A-A59601, Type II or III only). The solvent for the Immersion Parts Cleaner shall be Immersion Cleaner and Cold Parts Cleaner for Carbon Removal or equal.

Material Safety Data Sheets (MSDSs) shall be submitted prior to award. The Aqueous Parts Washer consists of 140 gallons of Water/Calla 602 solution (Cala 602 is 5% by volume). Once the washer is emptied and cleaned, the government will be responsible to replenish the solution.

The solution removed will be disposed of by the contractor in accordance with Federal and Indiana rules for non-hazardous waste. The contractor shall provide permanent labels to place on machines that meet the requirements of 326 IAC 8-3-2.

Contractor Provided Equipment

Building Number

Shop Type and Model of Parts Cleaner

Interval of Changes

Gallons

420 Vehicle Maintenance

Self-Recycling Parts Washer

PD680, TYPE II

As required 30

591 Jets Self-Recycling Parts Washer

PD680, TYPE II

As required 30

Government Provided Equipment

Building Number

Shop Type and Model of Parts Cleaner

Interval of Changes

Gallons

426 Hydraulics Shop

KleenTec

KT9000-2

Parts Cleaner

PD-680 TYPE II

Solvent

2 Months 100

438 Wheel and Tire Shop

Model 44 Parts Cleaner

PD-680 TYPE II

Solvent

2 Months 32

438 Wheel and Tire Shop

Model 11 Immersion Parts

Cleaner with

PD-680 TYPE II

Solvent

2 Months 6

438 Wheel and Tire Shop

Model FL750 Aqueous Parts

Washer

2 Months 140 (Removal Only)

593 AGE Shop Model 30 Parts Cleaner PD-

680 TYPE II

Solvent

2 Months 15

593 AGE Shop Model 11 Immersion Parts

PD-680 TYPE II

Solvent

2 Months 6

641 Pavements & Grounds

Model 30 Parts Cleaner

PD-680 TYPE II

Solvent

2 Months 15

2.0 GENERAL REQUIREMENTS

2.1 Post Award Meeting. The Contractor shall attend a post award meeting via telephone or Microsoft Teams convened and hosted by Kelsey St.Clair. The post award conference will be held within two (2) weeks of contract award.

2.2 Contractor Identification. The Contractor personnel shall always wear contractor-provided identification while in government facilities to distinguish themselves from Government employees. Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their workspace with their name and company affiliation.

3.0 HOURS OF OPERATION

3.1 Hours of Operation. Regular base operation hours are Monday thru Friday, 7:30am – 4:00pm.

3.2 Truck Inspections. Security Forces may require all trucks that carry solvent to have a truck inspection performed prior to entering the base. Truck inspections are only performed Monday thru Friday 8:15am – 3:45pm.

3.3 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. If the Contractor wants to perform services during Federal Holidays, they should reach out to the Contracting Officer before doing so to ensure the Government can provide anything necessary for them to perform services:

Government representative in building, escorts, etc. The federal holidays can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.0 GENERAL REQUIREMENTS

4.1 Designation of Services as Mission-Essential. All of the services performed under this contract may be designated as mission essential (M-E) and may continue in the event of a crisis.

If a crisis is identified, a written determination will be requested by the Functional Commander, or civilian equivalent, to authorize the services to continue in the event of a crisis.

4.2 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the AFRC/PKA CO immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to constitute personal services.

These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to the [insert title of requirement] program supported by the Contractor shall be the sole responsibility of the Government.

4.3 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

4.4 Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI), and the DD254, DoD Contract Security Classification, if applicable.

4.5 Physical Security Program.

4.5.1 Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card. The Contractor is only allowed to visit the installations specified in the contract. The Contractor will need to contact the Contract Specialist after award to receive a Base Applicant Form to request base access for all Contract Employees and Subcontractors. The Contract Specialist is C. Roberts and can be contacted at cedric.roberts@us.af.mil.

4.5.2 Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contract Specialist or Contracting Officer of this contract.

mailto:cedric.roberts@us.af.mil

4.5.3 USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required. CEV (Kelsey St. Clair or her representative) escorts contractor when in controlled areas.

4.5.4 HQ AFRC Facility Access. The Contractor personnel shall be issued access control badges which will allow access to work centers, as applicable.

4.5.5 Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy Act data and reports.

4.6 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the Contracting Officer notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

4.7 Incident or Mishap Procedures. The Contractor shall immediately call 911 for major emergencies. The Contractor shall within one (1) hour notify the Contracting Officer of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the Contracting Officer, who will forward to AFRC/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the Contracting Officer. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.8 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

4.9 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the Contracting officer upon notification of a visit.

4.10 Fire Protection and Prevention Program. All Contractor personnel performing work on properties under jurisdiction of Grissom ARB shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFRC, and base regulations and directives. The Contractor shall ensure that all Contractor personnel and sub-contractors under their control are briefed on fire prevention practices in accordance with Grissom ARBI 32-2001, Fire and Emergency Services (F&ES) Program. A copy of this document will be provided to the Contractor from the Contracting Officer, upon request.

4.11 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip