Performance Work Statement - Vehicle Rental.pdf

DRAFT PERFORMANCE WORK STATEMENT

Tyndall AFB, Fl

10/22/2024

CONTRACTOR SHALL:

1. Provide flexibility to make changes to any vehicle package up to 72 hours prior to intended use.

2. Deliver each vehicle to Tyndall Air Force Base, FL. Specifically, the Tyndall Air Force Base Welcome Center, 2359 Roosevelt Blvd, Tyndall AFB, FL 32403, or to an alternate prepared location on Tyndall AFB, by the date and time agreed to between the rental agent and the 325 Logistics Readiness Squadron Vehicle Management Section.

3. Provide a dedicated representative or team to serve as the focal point of contact between the contractor and the government.

4. Allow multiple drivers at no additional cost per driver.

5. Allow minimum age for driver of any type of vehicle (see note) to be 18 years of age with valid DoD issued Common Access Card (CAC) and valid state motor vehicle operator's license.

6. Have 24-hour capability to tow disabled vehicles, to provide replacement keys, and to replace any vehicles within 4 hours of notification.

7. Provide safe and reliable vehicles that meet the following requirements:

a) Conform to manufactures specifications.

b) Meet Federal, State, and Municipal laws, codes and regulations.

c) Are properly licensed and registered; registration should not expire during rental period. If this is unavoidable due to short-term temporary tags, contractor representative shall inform the NSC rental monitor at time of delivery. Contractor representative shall provide replacement tags to NSC rental monitor no later than 3 days prior to temporary registration expiration.

d) Are no more than 5 years old.

e) Fuel tank full and all fluid levels properly serviced.

f) Door locks functional.

g) Fully cleaned exterior, interior, and trunk.

h) Upholstery in good repair.

i) Exterior with minimal scratches and dents.

j) No cracked or missing glass.

k) Seat belts all present and serviceable.

l) All lights, blinkers, and horn operational.

m) Serviceable windshield wipers.

n) Windshield washer fluid spray operational.

o) Brakes and emergency brakes operational.

p) All mirrors present, secure, and without cracks.

q) All window cranks and power windows operational.

r) Serviceable spare tire, jack, and lug wrench in vehicle.

s) Functional instrument and gauges.

t) Operational air conditioning.

u) Functional and serviced air conditioner.

v) Tires in good repair and properly serviced.

w) Good running condition.

8. The vendor hereby assumes and shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

a) Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver.

b) Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

c) Use of the vehicle for any illegal purpose.

d) Use of the vehicle in pushing or towing another vehicle.

e) Use or permitting the vehicle to carry passengers or property for hire.

f) Operation of the vehicle in live artillery fire exercises or used in training for tactical maneuvers.

g) Operation of the vehicle in a test, race or contest.

h) Operation of the vehicle by a person other than an authorized driver.

i) Operation across international boundaries unless specifically authorized at the time of rental.

j) Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery.

k) Operation of the vehicle off paved, graded, state or professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand.

NOTE: The above exceptions are not valid where prohibited by state law.

9. For each scheduled exercise period, the vendor must be capable of providing multiple quantities of type vehicles described below

a) Compact (4-5 passengers)

b) Mid-Size (5 passengers)

c) Full-Size (5-6 passengers)

d) Luxury (5-6 passengers)

e) Minivan (7-8 passengers)

f) Cargo Van

g) 15-passenger Van

h) Pickup Truck (3 passengers)

i) 4WD Pickup 4x4 (3-6 passengers)

j) Large SUV (7-8 passengers)

The government anticipates that it will rent between 50-300 vehicles of various types listed above for an estimated 30-day period per order with anticipation of two orders per year (one in Spring and one in Fall).