PERFORMANCE WORK STATEMENT TARA 2020.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MSNG Child and Youth Summer Camp Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform summer camp services, as defined in this PWS.

1.2. Background: The MSNG Child and Youth Program requires two (2) one week long summer camps for the Mississippi National Guard youth with one group beginning on 7-12 June 2020 and the other group beginning 12-17 July 2020.

1.2.1 Wildlife Camp, 7-12 June 2020: The MSNG Child and Youth Program requires meals and lodging for forty (40) occupants (youth ages 10-15 years old) that shall be structured buildings either camp style bunk houses or motel like rooms with availability to gender specific lavatories (attached private lavatories preferred). Contractor shall provide meals and verify facilities and contents are sanitary and safe throughout the camp experience. A dining facility with tables, chairs, and a maximum occupancy of forty

(40) occupants and conference room with tables, chairs, and a maximum occupancy of forty (40) occupants are required.

• The Child and Youth Program requires meals for forty (40) youth ages 10-15 years old. Meals will consist of the following: a hot dinner on Sunday night consisting of chicken tenders, two sides, green salad, baked bread, dessert, soft drinks, tea, and water. Thereafter, provide three (3) hot meals and two (2) snacks daily (breakfast at 8:00am, lunch at 12:00 pm, and dinner at 6:00pm), including snacks twice daily (the first snack at 10:00am and the other at 3:00pm) to all camp participants on Monday, Tuesday, Wednesday, and Thursday. On Monday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water;

lunch consisting of ham and turkey po-boys, one side, chips, dessert, soft drinks, tea, and water;

and dinner consisting of pork loin, two sides, green salad, bread, desserts, soft drinks, tea, and water. On Tuesday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries;

cereal, juice, milk, and water; lunch consisting of beef spaghetti, one side, bread, fruit, dessert, soft drinks, tea, and water; and dinner consisting of assorted pizza, one side, green salad, soft drinks, tea, and water. On Wednesday with breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water; lunch consisting of chicken spaghetti, one side, bread, fruit, dessert, soft drinks, tea, and water; and dinner consisting of Mexican casserole, side, green salad, soft drinks, tea, and water. On Thursday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water; lunch consisting of corn dogs, one side, chips, dessert, soft drinks, tea, and water; and dinner consisting of hamburgers and hotdogs, chips, green salad, fruit, soft drinks, tea, and water. On Friday just a hot breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water.

• Snacks shall be provided; to consist of granola bars, fruit, or like items. Water shall be provided throughout the day for campers.

1.2.2 Wildlife Camp, 12-17 July 2020 (Advanced Camp): The MSNG Child and Youth Program requires meals and lodging for twenty-five (25) occupants (10-16 years of age) that shall be structured buildings either camp style bunk houses or motel like rooms with availability to gender specific lavatories (attached private lavatories preferred). Contractor shall provide meals and verify facilities and contents are sanitary and safe throughout the camp experience. A dining facility with tables, chairs, and a maximum occupancy of forty (40) occupants and conference room with tables, chairs, and a maximum occupancy of forty (40) occupants are required.

• The Child and Youth Program requires meals for twenty-five (25) youth ages 10-16 years old.

Meals will consist of the following: a hot dinner on Sunday night consisting of chicken tenders, two sides, green salad, baked bread, dessert, soft drinks, tea, and water. Thereafter, provide three

(3) hot meals and two (2) snacks daily (breakfast at 8:00am, lunch at 12:00 pm, and dinner at 6:00pm), including snacks twice daily (the first snack at 10:00am and the other at 3:00pm) to all camp participants on Monday, Tuesday, Wednesday, and Thursday. On Monday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water;

lunch consisting of ham and turkey pod-boys, one side, chips, dessert, soft drinks, tea, and water;

and dinner consisting of pork loin, two sides, green salad, bread, desserts, soft drinks, tea, and water. On Tuesday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries;

cereal, juice, milk, and water; lunch consisting of beef spaghetti, one side, bread, fruit, dessert, soft drinks, tea, and water; and dinner consisting of assorted pizza, one side, green salad, soft drinks, tea, and water. On Wednesday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water; lunch consisting of chicken spaghetti, one side, bread, fruit, dessert, soft drinks, tea, and water; and dinner consisting of Mexican casserole, side, green salad, soft drinks, tea, and water. On Thursday breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water; lunch consisting of corn dogs, one side, chips, dessert, soft drinks, tea, and water; and dinner consisting of hamburgers and hotdogs, chips, green salad, fruit, soft drinks, tea, and water. On Friday just a hot breakfast consisting of eggs, bacon, or sausage; grits, biscuits, or pastries; cereal, juice, milk, and water.

The Child and Youth Program also require a curriculum that is educational, safe and age appropriate.

Curriculum will include, but is not limited to wildlife study and tours, animal tracking, nature study, training with bows, .22 rifles, shotguns, and skeet shooting, fishing identification and recognition, swimming.

Additional activities shall be provided to campers such as additional archery, skeet shooting and .22 rifle, obstacle course, jug fishing for catfish and navigation by stars.

1.3 General Information:

1.3.1 Contractor to provide a pond stocked with fish for fishing and canoeing.

1.3.2 Contractor shall provide curriculum that is educational, safe and age appropriate. Curriculum shall include, but is not limited to wildlife study and tours, animal tracking, nature study, training with bows, .22 rifles, shotguns, and skeet shooting, fishing identification and recognition, swimming, canoeing, boating safety, campfire stories, game calling, and hunters education certification.

1.3.3 Contractor shall provide certified lifeguards certified in CPR and First Aid. In addition, contractor must have a CPR/FA qualified individual onsite and First Aid kits must be on hand.

1.3.4 Contractor shall provide a qualified firearms instructor. The firearms instructor, at minimum, should have at least 2 years previous experience providing firearms safety and use instruction to youth ages 10-16 years old. Firearms instructors should have previous military or police officer experience.

1.3.5 Contractor shall have means of communication on him/her at all times in case of emergency, as well as emergency contact information at time of registration for each participant.

1.3.6 Contractor shall ensure ratio of caregiver to children which must be of 1:15 during the day and 1:6 at night for all ages 6-17 when parents are not present. A 1:6 adult-to-youth ratio must be maintained for all high risk activities including, but not limited to: dances, lock-ins, trips and tours, swimming, rappelling, white water rafting, and high rope activities.

1.3.7 Contractors shall provide three hot (3) meals daily (breakfast at 8:00am, lunch at 12:00 pm, and dinner at 6:00pm), including snacks twice daily (the first snack at 10:00am, and the other at 3:00pm) to all camp participants.

1.3.8 Contractor shall be responsible for the parent to sign each child in and out when the child is being dropped off and when the child is being picked up from the Camp Facility. Contractor shall ensure that the child is released only to the designated party indicated at the time of registration.

1.3.9 Contractor shall maintain sanitary and safe facilities throughout the camp experience.

1.3.10 Place and Performance of Services: Central Mississippi. The contractor shall provide services between the hours of 4:00 Sunday, 7 June 2020- 2:00 pm, Friday, 12 June 2020; 4:00 Sunday 12 July 2020, and 2:00 pm, Friday, 17 July 2020. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4 Required Information

1.4.1 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.2 CONTRACTOR MANPOWER REPORTING (eCMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract MS-ARNG Youth Summer Camp Program via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

https://ecmra.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at:

https://www.ecmra.mil/help/help.html

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

https://www.ecmra.mil/help/help.html

2.1.2 CONTRACTING. OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts and made related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING. OFFICER’S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have Authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 17 (Ver.

Jun 2014)

2.1.10 QUALITY CONTROL. All necessary measure taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative

COTS Commercial-Off-the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit