Performance Work Statement - Synopsis.pdf

PERFORMANCE WORK STATEMENT

DIRECTOR OF MUSIC/ACCOMPANIST (DMA)

IN SUPPORT OF COMMAND RELIGIOUS PROGRAM

NAS JRB NEW ORLEANS, LA

1.0 INTRODUCTION

1.1 Per US Navy Regulations, SECNAVINST 1730.7D and OPNAVINST 1730.1E it is incumbent upon Commanding Officers (COs) to have a Command Religious Program (CRP) which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, musicians may be contracted to support religious ministries during worship services, sacraments, rites, and ordinances with appropriate sacred music.

2.0 SCOPE

2.1 Support services are required to provide a Director of Music/Accompanist (DMA) at the Naval Air Station (NAS) Joint Reserve Base (JRB) New Orleans, LA.

3.0 OBJECTIVES

3.1 The objective of this acquisition is to secure the services of a Director of Music/Accompanist (DMA) to provide inspirational music in support of the CRP and to provide professional recommendations for the musical program to the presiding chaplain or Civilian Religious Ministry Provider (CRMP). The DMA functions as part of a religious ministry team (RMT) led by the Command Chaplain, who is the Department Head accountable to the Commanding Officer (CO). Other civilian personnel and volunteers may support the musical program of a particular religious faith tradition. These personnel shall function under the leadership of the DMA in concert with the religious worship requirements of the presiding chaplain or CRMP. The presiding chaplain or CRMP is responsible for all elements of a particular worship event, to include the sacred music. All services and rehearsals shall be conducted at the NAS JRB New Orleans Base Chapel.

3.2 The objective of this acquisition is to provide continuity of operations and uninterrupted musician services for weekly worship services, praise team rehearsals, special events, and ceremonies; and, to support the missions and responsibilities of NAS JRB New Orleans Chapel Command Religious program.

4.0 REQUIREMENTS

4.1 The vendor shall provide a Director of Music/Accompanist (DMA) with the requisite skills and experience acceptable to lead a variety of religious worship services. The vendor shall schedule, lead, and rehearse all volunteer musicians, including choir, instrumental ensembles, vocalists and instrumental soloists.

4.2 Have the ability to sight read music, play Catholic Mass and traditional/contemporary Protestant worship/praise music on a piano.

4.3 Demonstrate skills conducting and directing other musicians, choir, chorus groups, and vocalists in four-part musical scores. The DMA shall possess the ability to develop rapport, and promote teambuilding within the Liturgical volunteer choir.

4.4 Shall be fluent in written and spoken English.

4.5 Assist the Command Chaplain in support of CRP. Seek program direction and guidance from the Command Chaplain when necessary.

4.6 Provide leadership, direction, and administration for the Catholic and Protestant musical program.

4.7 Complete timely administrative support requirements.

4.8 Dress modest business casual when providing support and in public areas. Exercise good hygiene, be neat, clean, and well-groomed.

4.9 DMA must have a positive personality and pleasant demeanor when interfacing with chapel staff, visitors, military personnel, parishioners, and others.

4.10 The DMA shall be able to perform primarily sedentary work. Some walking, standing, carrying of light items, cleaning of immediate work area is required.

4.11 Become acquainted with and obey all pertinent Department of Navy (DON), and Department of Defense (DOD) instructions; shall perform in a manner which precludes any waste of government resources; and shall not use Government equipment for personal business. All motor vehicles operated on the installation by the vendor shall be registered with base security and operated according to applicable directives.

4.12 Although in fact not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel.

4.13 Upon selection, the DMA must submit to and satisfy a criminal background check performed by installation security.

4.14 In the event a replacement DMA is required during contract performance, the vendor’s candidate shall perform an audition for the CRP and provide a resume with academic and work-related references. The audition shall consist of playing selections from the Protestant Hymnal and Catholic Missal.

4.15 The vendor shall provide a pre-approved substitute when unable to perform services required as listed herein at no additional cost to the government. Command Chaplain must be notified of planned substitutions two weeks in advance of arranged absences (i.e. holidays and vacations). The vendor shall provide a list of possible substitutes (complete with resumes) in advance of requirements for pre-approval and processing of base access.

5.0 TASKS

5.1 The vendor shall provide DMA services at the chapel located on NAS JRB New Orleans. The DMA may use chapel equipment when providing DMA support; the vendor will provide the following:

5.2. DMA shall provide musical direction for both Protestant and Roman Catholic worship services.

5.3 Accompaniment for the rendition of music required during worship services. This will include: prelude music, calls to worship, congregational singing, offertories, postludes, and other music as required by the respective chaplain or CRMP. The Government will provide music compositions. Additional music presented by the vendor will be based on compositions appropriate to the faith groups attending worship services.

5.4 The DMA shall notify the CRP Leading Petty Officer of any needed repairs and/or improvements of the Government owned piano, keyboards, and related equipment in the Chapel.

5.5 Coordinate and consult with the officiating chaplain or CRMP concerning the selection of all choral selections, choruses, hymns, and other music utilized in the worship service.

5.6 Administrative support tasks, including:

5.6.1 Submit to CRP religious program information for worship service programs/bulletins.

5.6.2 Assist the RMT with planning for the musical support of the CRP worship services, including written requests for securing musical equipment, musical scores, supplies, and other required material to the chapel office.

5.6.3 Submit all required contract documentation.

5.7 The vendor shall provide a qualified substitute accompanist in the event the primary DMA is not available. The Command Chaplain shall be consulted and the substitute accompanist approved prior to implementation. Compensations for the substitute accompanist shall be the responsibility of the vendor.

5.8 Maintain current credentials for access to the installation. Comply with station and Government policies and regulations with regard to identification badges, parking, and professional decorum.

6.0 VENDOR QUALIFICATION

6.1 The vendor shall have the requisite skills and experience consistent with Religious Music/Choir Director whose background and experiences are acceptable to chapel requirements.

6.2 The vendor must have an Associate's degree in Music or a related field and two years specialized experience in (or a combination of) planning, directing, teaching, leading, and supporting a religious musical program in a church environment; this degree must be from an accredited college or university.

6.2.1 In lieu of an Associate's degree, the Religious Music/Choir Director must have three years (consecutive or cumulative) of demonstrated specialized experience in the field if religious music programs management, directorship and implementation.

6.2.2 Specialized Experience, Religious Music/Choir Director (Definition). Specialized Experience is defined as demonstrated background which includes three years (consecutive or cumulative) of either supervisory or independent religious musical programs experience in planning, directing, teaching, leading and congregation of 100 members, and a minimum of two years work experience in a music-related field which demonstrates knowledge or relevant musical preparations and performances for an audience with characteristics and applicable quality requirements to the same.

6.3 The vendor must have an understanding of Navy organization and the pluralistic ministry requirements that affect the use of chapel facilities and staff.

6.4 At least 2 (two) years of experience with liturgical ministries and maintain requisite skills in a variety of sacred musical genre appropriate for religious worship.

6.5 The vendor must possess instrumental (keyboard) and vocal music skills in both direction and performance that are comparable to a similar position in secondary education settings. These skills must include the ability to recommend relevant musical selections to the Officiating Chaplain; lead the congregation in singing.

6.6 RESUMES. The vendor (and/or vendor proposed personnel designated to perform the services listed herein) shall submit a resume detailing their previous experience, educational experience, and any memberships to any professional musicians' organizations.

7.0 DELIVERABLES

7.1 The DMA shall deliver all services as described above and include the following for each performance period:

7.1.1 Piano accompaniment for Sunday Protestant Services - 52 Services – each service approximately 1-hour duration

7.1.2 Piano accompaniment for Sunday Catholic Worship Services - 52 Services – each service approximately 1-hour duration

7.1.3 Piano accompaniment for Special Services - 2 Services - each service approximately 1-hour duration

7.1.4 Rehearsal – approximately 1 hour before each service

8.0 ADMINISTRATION

8.1 PLACE OF PERFORMANCE

NAS JRB New Orleans Chapel Belle Chasse, LA 70037

8.2 GOVERNMENT POINTS OF CONTACT

8.2.1 Government Technical Point of Contact (GTPOC) - Primary – TBD after award

8.2.2 Government Technical Point of Contact (GTPOC) - Alternate – TBD after award

8.3 PERIOD OF PERFORMANCE (ESTIMATED – TBD upon award)

Base Period: 01 October 2023 - 30 September 2024 Option Period I: 01 October 2024 - 30 September 2025 Option Period II: 01 October 2025 - 30 September 2026 Option Period III: 01 October 2026 - 30 September 2027 Option Period IV: 01 October 2027 - 30 September 2028

8.4 HOURS OF OPERATION

8.4.1 Catholic Service every Sunday from 0900-1000 as scheduled

8.4.2 Protestant Service every Sunday from 1100-1200 as scheduled

8.4.3 Weekly rehearsal/set-up every Sunday from 0800-0900

8.4.4 Special services: Christmas and New Year services TBD

8.5 INCLEMENT WEATHER / BASE CLOSURE

8.5.1 The DMA will not be required to perform services during NAS JRB New Orleans closures due to inclement weather. The Commander, Navy Region Southeast will issue official base closure and reporting delay notifications due to inclement weather conditions. In such cases, the DMA shall be notified by the Command Chaplain or a chapel representative.

8.6 CHAPEL CLOSURE

8.6.1 The DMA will not be required to perform services during NAS JRB New Orleans Chapel closures or when chapel services are cancelled for any reason. The DMA shall be notified by the Command Chaplain or a chapel representative when chapel services are cancelled.

9.0 SECURITY

9.1 DMA shall coordinate and comply with “all security requirements” regarding this contract through the TPOC or designated representative.

9.2 DMA shall comply with all local base/installation security procedures required to gain access to U.S.

Government contract-related facilities and other assets (as necessary).

9.3 Defense Biometric Identification System (DBIDS)

9.3.1 The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications. In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost.

Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access.

Additional details may be found at the Commander, Navy Installation Command website at https://www.cnic.navy.mil/om/dbids.html.