Performance Work Statement Supplemental.pdf

Contractor Requirements Technical Requirements/Tasks

A Daily Spray Report which includes the “WSDA Pesticide Application Record” form and map of application areas shall be completed by the Contractor. The report will include road numbers, Township, Range, and section(s) where work was completed.

Name of campgrounds, trailheads, dispersed campsites, and rock source pit/quarry.

GPS information will be required and recorded in (Universal Transverse Mercator) UTM NAD 83 projection.

The Contractor shall record GPS locations of plants/treatment areas and submit the records with the location, species, and approximate population density to the Government. The Contractor shall also provide the government with a final report including a map showing the locations of all plants/treatment sites and surveyed sites within 30 days following the completion of treatment.

Approved herbicides shall be applied at the rate recommended on the label or as determined by the 2005 Record of Decision for the Pacific Northwest Region Invasive Plant Program Preventing and Managing Invasive Plants EIS. The Contractor shall also use surfactants spreading agent as per label requirements.

The Contractor shall treat invasive plants by spot/broadcast spray of herbicides with truck and/or ATV/UTV mounted boom units. In addition, the use of backpack spray units where suitable.

Ground based equipment to be identified in the proposal.

Washing of Equipment: Pollutants such as fuels, lubricants, bitumen, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. The Contractor shall wash all equipment except for hauling vehicles prior to entering National Forest Land. Remove all soil which could contain invasive plant seeds. Remove grease and oil from drive mechanisms which would be discharged into the stream when equipment is operating. Prior to transporting equipment to the site, assure that the equipment's hydraulic, lubrication, and fuel systems are free from leaks.

The contractor shall furnish all materials, equipment, labor, supervision, transportation, operating.

supplies, and incidentals necessary to safely apply herbicides. Application shall be in accordance with the contract specifications, terms, conditions specified on the herbicide label(s), and State of Washington rules and regulations.

The Contractor shall always have an on-site supervisor with the crew when performing work. The supervisor shall have a current Washington State Commercial Pesticide Applicator's license.

The Contractor shall provide skilled crew members having production experience on this specific type of work described in this contract.

The Contractor shall be in compliance with all applicable OSHA, manufacturer's directions, Washington state and federal requirements for handling herbicide, including storage, transportation, and application.

The type and amount of equipment, supplies (including spill kits), and personnel needed to accomplish the contract work is the responsibility of the Contractor.

All herbicide equipment shall be properly calibrated and inspected by the Contractor. All nozzles shall be kept clean during operation.

The Contractor shall post “Safety Data Sheets" (SDS), on site and made available to workers.

These sheets provide information relating to physical and chemical data, fire or reactivity data, specific health hazard information, spill or leak procedures, instructions for worker hygiene, and special precautions. For more information, reference Special Contract Requirements.

The Contractor shall transport the minimum quantities of herbicide to the field.

The Contractor shall transport and store equipment and chemicals following all state and federal regulations.

The Contractor shall report to the Contracting Officer any details of all exposure incidents, accidents, and/or worker health complaints, if any occurred.

The Contractor shall provide tools, transportation, and sufficient workforce to complete the contract in the specified time. The Contractor shall also have at all times of contract performance, a properly designated representative that understands and speaks fluent English.

The Contractor shall provide a Quality Control Plan (QCP) in their proposal as described in Section e.

The Quality Control plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall describe:

• How quality will be monitored to assure the performance standards are met.

• The supervision of crew and work; and

• Personnel that will be performing the quality control.

The Contractor shall keep the COTR informed of their progress on a weekly basis. Reports shall be available for inspection by the Contracting Officer’s Technical Representative (COTR) at any time and at a minimum submitted weekly.

Performance Requirements Summary

TASK MIN. QUALITY

STANDARD PER

TASK/SUB TASK

MEASUREMENT INCENTIVE

Submittals Applicator’s License, Spray Apparatus, Assessment Plan, Quality Control Plan, Safety Plan and Spill Plan

Review of Contractor’s Plans to verify all required items are addressed.

+ Allow Contractor to proceed with work.

+ Satisfactory performance evaluation.

- Suspend performance until all items are addressed

Mobilization, Work Plan and

Communications

95% Compliance with Contractor's Quality Control Plan and Work Plan. The Government is aware of the Contractor's work schedule 95% of the time.

Compare Work Plan to actions taken by Contractor to mobilize when and to location planned.

COR or Inspector conduct periodic monitoring

+ Note timeliness and communications on performance evaluation.

- If lack of timely mobilization impacts rest of performance negative performance evaluation may result.

Assessment Plans:

Assessment of species and treatment plan

100% Compliance with Colville's 1998 Environmental Assessment for

Compare Contractor work plans and documents to site information.

+ Allow to mobilize and proceed with application.

Integrated Noxious Weed Treatment, Applying Herbicide Correctly and Best Management Practices

Review Contractor's record of treatment, inspection and sampling results and perform visual periodic on-site inspections.

- Rework within 3 days, at no cost to Government.

+ Document results on performance evaluations. Could be positive or negative.

Application and Treatment

Treat all noxious weeds as described according to the application environment they are in and with the label restrictions for the appropriately selected herbicide.

Post Public Notification Sign.

Gate keys and permits shall be returned at completion of gated road units.

"Established" Category: 80% mortality or physical signs of treatment.

"New Invaders" Category: 90% mortality or physical signs of treatment.

"Potential Invaders" Category: 100% mortality and treatment.

All the species in these two categories MUST have a GPS location and a population density assessment.

“Non-Target Species” -less than 10%

Visual inspection or random sample plots of treated areas and review of Contractor's Application Records.

Failure to submit application records in a timely manner will further delay payment processing.

The Contractor or its Authorized representative will be informed immediately after inspection, if inspection results indicate there is a missed or problem area and rework can be initiated.

The Contractor's treatment will affect the performance evaluation either positive or negative.

+ 75% payment for successful completion of work after first visual inspection, or random sample plots.

Inspections will take place three (3) - seven

(7) days after receipt of Contractor's Application Records.

+ The remaining 25% will be approved for payment after four-five weeks when the site is revisited and Minimum Quality Standards are met.

+ The Government may elect to make only one visit to the site and approve payment at 100%.

- Rework after 30 days, at no cost to Government.

Mix/Clean Up 100% clean operation during mix and loading.

100% clean-up.

Visual inspection of mix/load sites.

Observation of mix/load performance.

+ 100% payment for area of work.

+ Note satisfactory performance on past performance

Verification Clean-Up was performed in accordance with State and Federal Regulations.

documentation.

- Rework within 3 days, at no cost to Government.

- Suspend performance of contract until corrected.

Record Keeping, Inspection and

Application Records

Fill out Application Records correctly and timely.

100% Compliance with Washington State regulations 95% Compliance for timely submittal of documents.

Comparison of documents to Contractor's Assessment Plan, Government surveillance of work, and State Regulations.

+ Approve payment in full for work performed.

- Rejection of work, until Contractor Application Records are corrected, within three

(3) days of returning logs to the Contractor.

Quality Control Contractor maintains good quality control on all aspects of operation.

Actions not consistent with contract specifications are corrected per Contractor's QCP.

Acceptable Quality Level is: All deficiencies are corrected 98 % of the time

COR or Government Technical Monitor (GTM) randomly observe operations.

The Quality Control provided by the Contractor will be reflected in the performance evaluation either positive or negative.

If the Contractor fails to meet standards, work may be suspended or Terminated for Cause for failure to take corrective action immediately and result in adverse performance evaluation.

Government Quality Assurance Surveillance Plan

The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

Government Quality Assurance Inspection

The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform Quality Assurance Inspections to determine and confirm that the Contractor is performing quality control in accordance with its QCP and that Contractor monitoring results in quality performance of contract objectives.

The Government reserves the right to inspect all equipment, material, and supplies prior to starting work for suitability; the decision of the Contracting Officer as to acceptability shall be final.

Once Application Records are received by the Government, the COR/GTM will visit a few randomly selected spray sites to confirm that pesticides have been properly applied. The following items will be inspected at randomly selected spray sites properly filled out Application Record forms and evidence that pesticides have been applied properly such as dye and/or wilting plants. Contractors will be required to:

rework an area at their cost when inspection indicates no herbicides were applied and redo forms not filled out correctly.

The Government will do a visual inspection to make sure the Contractor is in compliance with the specifications and proceeding satisfactory.

Acceptance: Acceptance of the work under the contract will be made after steps have been taken and the Contracting Officer has made the determination of satisfactory compliance with the specifications. For acceptance purposes, complete application records or visual inspection shall be satisfactorily completed before acceptance will be made. Acceptance will not be made for segments broken by unacceptable portions of work.

Rework: When inspections indicate that the performance objectives were not met, the work will be deemed unsatisfactory and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after rework will be made in the same manner as the first inspection. The cost to the government for inspections necessitated by the rework will be deducted from any payments to the Contractor.

The following table is a list of approved herbicides for use on the Colville National Forest.

Table 1

Chemical Name Common Name Application Rate Required Target Sites

Picloram Tordon 22K 1 Quart/Acre Roads, meadows, power lines and ROW’s

Triclopyr amine Garlon 3A 2 Quarts/Acre Aquatic/Riparian Zones where open water exists

Glyphosate Roundup 6 Quartz/Acre Gravel pits, stockpiles, or administrative sites where zero ground cover is desired

Chlorsulfuron Telar XP, Glean 0.5 Pints/Acre Roads, meadows, power lines, ROW’s

Clopyralid Transline, Stinger 0.5 Pints/Acre Roads, meadows, power lines, ROW’s and tree plantations

Imazapic Plateau 10 Ounces/Acre Roads, meadows, power lines, ROW’s

Imazapyr Aresenal, Chopper 1 Quart/Acre Upland sites 2 Quarts/Acre Wetland or Aquatic Sites

Roads, meadows, power lines, ROW’s Wetlands, and aquatic sites

Metsulfuron Methyl Escort XP 0.5 Ounces/Acre Roads, meadows, power lines and ROW’s and used with Tordon 22K

Sethoxydim Poast 2 Pints/Acre

Roads, meadows, power lines, ROW’s

Mixing Standards

Surfactants spreading agent shall be used in all applications as per label requirements.

Carrier: Water shall be used as a carrier.

Herbicide loading and mixing operations will not occur within 150-feet of any open water source. Equipment cleaning shall be done more than 300-feet from water or private land. Applicators will mix only those quantities of herbicides that can reasonably be used in a day.

All empty containers will be triple rinsed, be punctured, and disposed of. Disposal of herbicide containers shall be done at approved sites and in accordance with local, state and federal regulations.

Spraying Standards

Spray drift shall be minimized.

No herbicide application shall take place within 50 feet of streams or wetlands or as label directs around riparian areas.

The Contractor shall minimize damage to non-target vegetation.

The Contractor shall treat all target species with the appropriate herbicide at a rate of application that does not exceed label direction.

Contractor’s activity will not contribute to measurable or noticeable erosion, extensive or localized soil disturbance, or long-term physical damage to desirable vegetation.

The Contractor shall obtain and monitor local weather forecast for the proposed treatment area prior to applying herbicides. Weather conditions will be monitored so that applications comply with label recommendations. Spraying activities shall not occur if precipitation is expected (NOAA weather forecast) within 4 to 6 hours.

Buffer strips may be designated by the Government during operations to protect certain areas where no application of herbicide shall occur. Designation may be verbally, with flagging or identified on maps depending on area being protected. Locations of buffer strips and how they will be identified will be discussed as needed.

Herbicide application operations shall not occur when any one of the following conditions exist in a treatment area:

• Frost, snow, or ice covers brush or target plants.

• Foliage of target plants is wet.

• When wind speeds are more than 10 miles per hour.

Herbicide Application Guidelines:

General Application

Post all herbicide treated areas with signs provided by Forest Service.

Areas that are designated as a special public concern at the pre-work meeting, shall be signed two days prior to treatment.

4.0 Deliverable / Schedule

Work Standards

The contractor shall exercise care in work methods to prevent unnecessary damage to Non-Target species. Non-Target species is any vegetation that is NOT listed as a target species. Mortality and herbicide effects on these species should be less than 10 percent of the individuals encountered within the sites.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property, or for unsatisfactory performance.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

The Contractor shall provide appropriate safety equipment for employees. Employees shall be trained in how to use safety equipment, e.g. eyewash bottles.

The contractor shall mark the end of roads and tracks, also isolated populations with white flagging with the initials of the applicator and date with a permanent marker.

Inspection

A Forest Service inspector will inspect work done. The inspector may be present part time or full time with the applicators.

GPS track records and application records will be examined to determine completeness.

Accuracy will be determined by visual inspection of treated invasive plants. Target species should show evidence of curling leaves, wilting, discolor etc. Deductions may occur for less than 90% plants treated, incomplete records, or failure to achieve contract requirements.

5.0 Government Furnished

Government-Furnished Property (GFP)

The Government will provide the following item(s) listed below in Table 3 of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor and returned to the Contract Administer when the Project is completed and accepted.

TABLE 3

ITEM DESCRIPTION WHERE, WHEN, HOW

Project maps Maps of the project area with access roads.

Attach to this contract

Site specific field maps Maps that show the location of the known weed sites and sensitive plants.

Additional weed species may occur within this project during implementation.

Provided to the Contractor at the post award meeting.

Access behind locked gates Some areas may be behind Forest Road closures (locked gates). The Government will provide access through locked gates unless walk-ins. Keys are required to be returned prior to final payment.

During Period unit is being treated. Location and time for delivery will be agreed to as these items are necessary.

Signs Signs to Post Treatment Areas Will be posted in treated ‘day areas’, picnic areas, campgrounds, or occupied dispersed camp sites, trailheads near treatment sites and Gravel pit/quarry entrance.

Travel

All travel costs, unless otherwise specified, are the responsibility of the Contractor.