_ Performance Work Statement_Sewage services_21.pdf

PERFORMANCE WORK STATEMENT (PWS)

SEWAGE PUMPING AND DRAIN SERVICES

COYOTE VALLEY DAM & LAKE MENDOCINO

REVISED: 30 APR 2021

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide sewage pumping, drain cleaning and portable toilet services at Lake Mendocino. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform sewage pumping, drain cleaning and portable toilet services as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Lake Mendocino is a flood control reservoir created by the Russian River and

Coyote Valley Dam near Ukiah, California. Lake M e n d o c i n o offers a wide variety of recreation facilities including boat launching ramps, multiple campgrounds, disc golf courses, picnic areas, lakeside swimming beaches and numerous trail systems managed by the

U.S. Army Corps of Engineers. Like other Corps lakes, many routine maintenance items are contracted to the private sector. Vegetation management, refuse collection, park attendant services, and grounds maintenance are just a few of the activities that are performed by private contractors for the Corps of Engineers at Lake Mendocino.

1.3 Objectives: To find a Contractor qualified to carry out the specifications of this Contract to provide for the safe and sanitary recreation experience of the visiting public at Lake

Mendocino.

1.4 Scope: The Contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide sewage pumping, drain cleaning and portable toilet services for designated public use and administrative areas at Lake Mendocino, near Ukiah, California, as described in the attached performance work statement (PWS) and elsewhere within the solicitation. The Contractor shall perform to the standards in the contract. Services also consist of attending annual pre-work conferences, meetings as necessary, and preparing worksheets and invoices.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

22 October, 2021 – 21 October, 2022

22 October, 2022 – 21 October, 2023 22 October, 2023 – 21 October, 2024

22 October, 2024 – 21 October, 2025 22 October, 2025 – 21 October, 2026

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor shall provide QC Plan within 30 days after contract award, one copy of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The only holidays that services shall be performed are those that fall during the recreation season (April 15 – September 30). These holidays include:

Memorial Day, Independence Day and Labor Day. All other holidays do not require services. They are as follows:

New Year’s Day Columbus Day

Martin Luther King Jr.’s Birthday Veteran’s Day

President’s Day Thanksgiving Day

Christmas Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at

Coyote Valley Dam, Lake Mendocino in Ukiah, CA.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price Contract.

1.5.7 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.8 Lock Control: The Contractor shall establish and implement methods of making sure all gate codes issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall immediately report any occurrences of unauthorized personnel accessing controlled areas to the Contracting

Officer.

1.5.8.1 Lock Combinations The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the

Contractor’s Quality Control Plan.

1.5.8.2 The Contractor shall prohibit the use of Government issued codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The follow personnel are considered key personnel by the government:

the contract manager and alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

8:00 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests

(OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.14 Accident Prevention Plan: An accident prevention plan is a safety and health policy and program document that is contract specific. The accident prevention plan shall comply with the requirements set forth in the Abbreviated Accident Prevention Plan in the USACE EM

385-1-1 in Appendix A.

1.5.15 Documents and Correspondence: After award, all documents and related correspondence shall be routed through the Contracting Officer’s Representative (COR) located at the Lake

Mendocino Project Office.

1.5.16 Payment: Payment will be made monthly in accordance with Prompt Payment. The

Contractor shall submit a monthly invoice for the work completed during the billing period.

The invoice shall include all SCHEDULED SERVICES and any ADDITIONAL

SERVICES completed at the unit price per size of dumpster (i.e. number of services per billing period for each size of dumpster). The contractor shall include on the monthly invoice, a total of labor hours worked under this contract, which will be used for a

Contractor Man Hour Accident Exposure Report. Under the terms of this contract, invoices are to be submitted monthly to:

Taylor Baughn

1160 Lake Mendocino Drive

Ukiah, CA 95482

Telephone: 707-467-4233

Email: taylor.a.baughn@usace.army.mil

1.6 Contractor Personnel:

1.6.1 Minimum Manpower Requirement: The Contractor and employees/staff shall personally perform, or provide personal superintendence of the performance of, duties under this contract. The Contractor shall maintain enough staff/employees to perform the required services. In the event the Contractor is unable to perform contract duties, the Government reserves the right to terminate the contract.

1.6.2 Contractor Personnel: Contractor personnel shall always present a neat appearance and, at all times, be fully clothed while performing services ordered under the contract. “Fully clothed” shall be deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the safe performance of services or for the application of various approved chemicals (if any). The

Contractor shall provide own attire. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public and with

Government personnel. The Contracting Officer’s Representative reserves the right to disapprove any individual whom he/she considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice. Any such decision is final. Any illegal or criminal activity on the mailto:taylor.a.baughn@usace.army.mil part of the Contractor or staff, employees, or other personnel may result in termination of the contract. In order to assure the required services be performed at an acceptable level, the Contractor shall designate in writing a supervisor and/or foreman, who shall serve as a contact for matters involving quality, performance, or nonperformance of required services. In the absence of a designated supervisor and/or foreman, or if the designated supervisor and/or foreman is not available, the Contractor warrants that the driver(s) are qualified and fully competent with full authority to act for, and on behalf of, the Contractor, to insure the required work is performed in strict accordance with the contract specifications. The

Government reserves the right to discuss matters with any Contractor employee on-site and currently employed by the Contractor.

1.6.3 Pre-screen candidates using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

1.7 Equipment Breakdown: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the

Contractor to assure that he or she has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of primary equipment.

1.8 Quality Control (Contractor’s Responsibility):

1.8.1 The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the Project. The Quality Control

Plan shall document how the Contractor will identify and correct performance shortfalls. Complete records of all inspection work performed by the Contractor must be maintained and made available to the Government during contract performance.

1.8.2 The Contractor shall designate, in writing, a supervisor and/or foreman who shall serve as a contact for matters involving quality, performance or non-performance of the required work. The supervisor and/or foreman shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

1.8.3 The Contractor shall furnish to the Project office, a telephone number attended during normal business hours of 7:30 a.m. through 4:00 p.m. CST to which calls concerning performance or other contractual matters can be placed.

For the purpose of time and date, a message will be deemed delivered to the Contractor at such time as it is delivered to the number provided by the http://www.uscis.gov/e-verify)

Contractor.

1.8.4 The Contractor's representative at the job site shall enter the time that each item of work is completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each day work is performed, as directed by the

Contracting Officer's Representative. Contractor Daily Worksheet forms will be furnished by the Government.

1.9 Smoking Policy: Smoking is not allowed in all Government buildings, including shower buildings, vault toilets, etc. Smoking is not allowed by the Contractor while in direct contact with the public.

1.10 Firearms and Weapons: The Contractor shall not possess, during the performance of this contract, any item, including firearms, which could be used as a weapon.

Title 36 regulates firearms on Federal property.

1.11 Safety and Security: Appropriate measures shall be taken to protect the general public from accidental injury. All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-

385-1-1, “Safety and Health Requirements Manual” and supplements thereto (copies are available from the Project Office). ANY EQUIPMENT OR MATERIALS NOT

IN CONFORMITY WITH THE SAFETY MANUAL SHALL BE REMOVED

FROM GOVERNMENT PROPERTY IMMEDIATELY. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage. In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose. Any injury, property damage equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to the Project personnel. The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work. The Contractor shall safeguard all

Government property. Government-furnished keys may be provided to the

Contractor. The Contractor shall establish and implement methods of making sure all keys issued by the Government to the Contractor for Contractor’s use are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall immediately report to the Contracting Officer or the COR any occurrences of loss, unauthorized use, or unauthorized duplication of keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Contractor shall safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the Government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

1.11.1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned),within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the

RA ATO in presentation form which will be documented via memorandum.

1.11.2 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal

Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any installation or facility change, the

Government may require changes in contractor security matters or processes.

1.11.2b Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National

Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR

190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.11.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the

COR NLT 5 calendar days after the completion of the training.

1.11.4 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the

COR NLT 5 calendar days after the completion of the training.

1.11.5 All new contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

1.11.6 The Contractor must pre-screen Candidates using the E-Verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the

Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the

Contracting Officer and shall become part of the official contract file.

1.12 Environmental Controls:

1.12.1 Compliance w i t h L a w s a n d Regulations: The Contractor shall be knowledgeable of, and shall comply with, all applicable Federal, State, and

Local laws, environmental requirements, and instructions. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.12.2 Hazardous Materials: The Contractor is responsible for advising his/her employees of all Environmental and Hazardous Materials Handling, and is also required to provide to the COR the Safety Data Sheets (SDS) for all materials used by the Contractor in accordance with Federal and State laws and/or regulations.

1.12.3 Notification of Environmental Spills: If the Contractor or employee(s) of the

Contractor spills or releases any substance into the environment, the

Contractor shall immediately report the incident in accordance with local procedures, and shall also notify the Contracting Officer’s Representative

(COR), or in his or her absence the Contracting Officer. The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ADDITIONAL SERVICES. Any service covered by the contract that is requested by the Park Manager and not specifically covered in the work schedule.

2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. RECREATION SEASON: 1 April – 30 September

2.1.15. NON-RECREATION SEASON: 1 October – 31 March

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CVD Coyote Valley Dam

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

USACE United States Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will provide water for cleaning purposes. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.1.1 Water: Water required for cleaning shall be potable unless directed otherwise by the Park Manager. It may be obtained from the Government water supply or from a source approved by the Park Manager or COR. Water at Lake

Mendocino can be subject to availability due to drought conditions or systems maintenance. The Contractor will be required to furnish all equipment necessary to load, contain, and transport large amounts of water to areas where water is not available.

3.2 Materials: The Government shall furnish necessary g a t e c o d e s and Contractor

Worksheets for the use of the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

The Contractor shall furnish all equipment, supplies, items, labor, materials, services, etc. to accomplish the services specified in this PWS. All equipment must be approved by the Contracting Officer or the Contracting Officer's Representative prior to initial use.

Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that they have, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of their primary equipment.

4.1 CONTRACTOR FURNISHED EQUIPMENT: The Contractor shall furnish equipment necessary to accomplish all of the work required by this PWS within the time frames specified. All vehicles shall have professionally made vehicle decals identifying the unit with the Contractor's name, address, and phone number in 1" or larger letters.

4.1.1 Quantity and Quality of Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this solicitation and evaluated by the Government for award of the contract. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work is started, the amount and/or type of equipment may be modified upon written approval of the Contracting Officer. If the Contractor is unable to accomplish work in accordance with the requirements of this contract, he/she shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

4.1.2 Equipment Inspections: The Contractor shall have available all equipment to the COR for inspection whenever equipment is brought to the project. No equipment shall be used on the project prior to passing inspection. The COR may inspect equipment at any time it is operated on Government property and may inspect all equipment monthly at a time and location that he/she will specify. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the COR.

4.1.3 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with

EM 385-1-1. A regular schedule of preventive maintenance must be followed on all equipment. The Contractor shall provide all equipment and any repair to same equipment.

4.1.4 Specialized Equipment: Requirements for specialized equipment shall remain in line as common industry standards necessitates for the duration of this contract.

4.2 CONTRACTOR FURNISHED SUPPLIES AND MATERIALS: The Contractor shall furnish all required detergents, non-restricted bacterial agents, cleaning rags, cleaning solution enzymes, disinfectant/deodorizer, signs, and all other supplies and materials to be consumed or incorporated in the work. The Contractor shall be responsible for maintaining an adequate supply of materials on each service vehicle necessary for performing the required daily services.

4.2.1 Contractor Vehicles

4.2.1(a) Fuel: Fuel required for completion of this contract shall be provided by the Contractor.

4.2.1(b) Vehicle Registration: All vehicles operated in support of the contract, including Contractor owned, Contractor employee's privately owned vehicles, and subcontractor's vehicles, shall be properly registered, insured, licensed, and safety inspected in accordance with applicable

Federal, state, and local requirements. All operators of vehicles used for completion of this contract shall have valid operator’s permits.

4.2.1 (c) Vehicle Parking - While performing work under this contract, vehicles shall be parked only on road, parking areas, or pullouts unless the

Park Manager approves driving, or parking elsewhere.

4.3 CONTRACTOR FURNISHED PERSONNEL

4.3.1 MINIMUM MANPOWER REQUIREMENTS: The Contractor shall

furnish all manpower necessary to accomplish the required work. The Contractor shall maintain an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified. In the event the Contractor is unable to perform contract duties, the Government reserves the right to terminate the contract.

4.3.2 IDENTIFICATION OF CONTRACT EMPLOYEES: The Contractor shall furnish his employees uniforms (coveralls or shirts), with a company identification patch on the breast pocket or on the left sleeve at the top of the arm, within 30 days after notice of award of the contract. The Contractor shall follow restrictions on clothing in accordance with EM 385-1-1.

4.3.2 EMPLOYEE CONDUCT: The Contractor shall require Contractor personnel to conform to similar standards of conduct as Government personnel.

Personal conditions such as being under the influence of intoxicating beverages, drugs, etc., which may interfere with the performance of the contract services, will not be permitted. Misconduct of the kind set forth in this paragraph shall cause the Contractor to take disciplinary action against Contractor employees.

This misconduct could also result in the removal of Contractor employees from

Government property and barring them from future work under the contract.

When it is necessary to remove Contractor personnel, the Contractor shall immediately provide a qualified replacement to complete the service.

4.3.3 ACTIVITY REPORTS: Contractor's employees shall report any inoperable, vandalized, or damaged facilities to the Quality Control Inspector who will record that information on the activity record and turn it in to the COR the next business day if not immediately available.

4.3.4 SUPERVISION: The Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one foreman/superintendent. The foreman/superintendent will be on the job site at all times and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision, whenever work specified herein is being performed. This individual may also serve as the Quality

Control Inspector provided that the job performance in each category is maintained at an acceptable level to the COR. In addition, the Contractor shall designate in writing a responsible employee on each work crew to act as work leader and communications contact point for the COR. The work leader will be required to have a copy of the contract in his possession at all times for referral concerning questions of Contractor responsibility.

4.4 QUALITY CONTROL: The Contractor is responsible for ensuring that all work performed under this contract, including work performed by subcontractors, is in accordance with the contract specifications. To accomplish this, Contractor will appoint in writing, subject to the approval of the COR, a Quality Control Inspector. Requirements for quality control are set forth in the Quality Assurance Surveillance Plan (QASP) for this contract. The Contractor shall maintain a current record of all Quality Control

Inspection reports and shall furnish a copy of his/her daily report to the COR upon completion of work or upon request. The daily records of inspections shall cover all work items scheduled and shall be signed by the Quality Control Inspector.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services Overview: The contractor shall provide all labor, equipment, and materials necessary to for sewage pumping, drain cleaning and portable toilet rental services in accordance with this contract. The Contractor shall assure that he/she has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment. The Contractor shall notify the Contracting Officer within eight (8) hours of any such equipment failure and provide an alternate plan for collection of refuse during the repair period. Backup equipment need not be of the same type, nor meet the same requirement of the primary equipment, except as pertains to the scattering of refuse along the route; however, such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 14 calendar days without prior approval of the Contracting Officer or his authorized representative. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified.

5.2 SEWAGE PUMPING SERVICES, GENERAL - Work shall consist of furnishing all labor, equipment, and materials necessary to pump holding tanks, portable toilets, and dump stations, at Lake Mendocino in accordance with the contract. All work shall be performed to the satisfaction of the COR or designated representative.

5.2.1 SST Vault & CXT Tank Toilets: Remove all solid and liquid material from each tank or vault. Recharge each tank or vault with approximately one foot of water after pumping and ensure the area around tank or vault is clean and free of any spilled material.

5.2.2 Septic, Sewage Lift Station & Holding Tanks: Pump and remove all solid and liquid material from each tank. Hose down area around tank until clean, ensuring any spilled material is removed. Tank capacities throughout the park vary from 1,000-10,000 gallons, each.

5.2.3 Sewer and Drain Lines: Lines must be cleaned to flow freely. Multiple obstructions in one restroom or line are considered one call-out.

5.2.4 Portable Toilets: Pump and remove all material from each portable toilet regardless of the volume of the materials in the container. After pumping, recharge with 10 gallons of deodorant/cleaner CF-03, or equal as approved by the

COR. Servicing and pumping are to be accomplished between the hours of 8:00

AM and 4:00 PM on each service day. Servicing includes stocking restrooms with adequate paper supplies to last until the next servicing and cleaning toilet lids and risers by scrubbing, wiping and, rinsing or any other methods necessary, using appropriate soaps, detergents, disinfectants and cleaning solutions. All floors walls, doors, ceilings shall be cleaned by sweeping, scrubbing, mopping, rinsing or any other methods necessary, using appropriate soaps, detergents, disinfectants and cleaning solutions. Floors, walls, ceilings, and fixtures shall be thoroughly rinsed to remove excess cleaning solutions. After rinsing, all excess water shall be removed by squeegees, vacuum, mopping, hand wiping, or any other method necessary to prevent water dripping, spotting, or leaving a slippery or slick film of water on surfaces.

5.3 PORTABLE TOILET RENTAL SERVICES, GENERAL: Work shall consist of furnishing all labor, equipment, and materials necessary to deliver and remove portable toilets to specified locations throughout Lake Mendocino in accordance with the contract.

All work shall be performed to the satisfaction of the COR or designated representative.

5.3.1 Regular, Non-ADA Portable Toilet Rental: Work shall consist of the delivery and placement of a regular-sized, outdoor-use, anchorable portable toilet for a period of one month. Placement shall be on a flat, level surface on the ground where specified by the COR or task order. Portable toilets shall be removed automatically by the Contractor at the end of the specified rental period unless prior arrangements are made with the COR for consecutive monthly service. Portable toilets left on Lake Mendocino property outside of a valid task order may not be invoiced for rental in excess of the specified rental period. The

COR and Contractor shall agree on the specific type of portable toilets to be used in performance of the contract before initial placement on Lake Mendocino property. Any portable toilet that is damaged, becomes damaged, becomes otherwise unusable or is deemed unsatisfactory by the COR shall be repaired or replaced within 24 hours at the expense of the Contractor.

5.3.2 Handicapped/ADA Accessible Portable Toilet Rental: Work shall consist of the delivery and placement of a handicapped/ADA, outdoor-use, anchorable portable toilet for a period of one month. Placement shall be on a flat, level surface on the ground where specified by the COR or task order. ADA Portable toilets shall be removed automatically by the Contractor at the end of the specified rental period unless prior arrangements are made with the COR for consecutive monthly service. Portable toilets left on Lake Mendocino property outside of a valid task order may not be invoiced for rental in excess of the specified rental period. The COR and Contractor shall agree on the specific type of ADA-accessible portable toilets to be used in performance of the contract before initial placement on Lake Mendocino property. Any portable toilet that is damaged, becomes damaged, becomes otherwise unusable or is deemed unsatisfactory by the COR shall be repaired or replaced within 24 hours at the expense of the Contractor.

5.4 REFUSE REMOVAL: All refuse (including bottles, cans, trash bags, etc.) recovered during pumping shall be removed from the project and disposed of in accordance with state and local regulations. None of this incidental debris shall be placed in/on

Government receptacles or grounds.

5.5 SCHEDULING: Services are based on an as-needed/call-out basis. Scheduling for services will be agreed upon between the Contractor and the COR prior to the delivery of services.

5.5 CHANGES TO SERVICES FREQUENCIES: During the progress of the contract, it may be necessary to change the number and/or frequency of services due to construction, maintenance repairs, variations in public use, complete or partial closure of recreation areas, National Security or other reasons. In the event changes occur the

Contractor will be furnished in writing, a notice of change. Any reductions in the number and/or frequency of services will require a deduction in the contract amount on the basis of unit bid price.

5.7 SERVICE LOCATIONS: The following areas are located within the Coyote Valley

Dam and Lake Mendocino property boundary and are associated with possible service areas for this contract:

Project Headquarters Pomo Cultural Center

The Fish Facility Pomo A Day-Use Area

Kaweyo Horse Staging Area Pomo B Day-Use Area

Overlook Day-Use Area Pomo C Day-Use Area

Coyote Valley Dam Day-Use Area Oak Grove Day-Use Area

Joe Riley Day-Use Area North Boat Ramp

South Boat Ramp (SBR) Inlet Road

South Boat Ramp Extension (previously Chekaka Campgrounds) Bushay Campgrounds

Miti Boat-In/Hike-In Campgrounds Mesa Day-Use Area

Kyen Campgrounds Kaweyo Truck Road

5.6 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the

Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s

Technical Representative (COTR) or also know as the Contracting Officer’s

Representative (COR); (2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5)

Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments

(including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring

Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of

Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost

(if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1. The Contractor is responsible for knowing and abiding by all applicable county, state and federal regulations, publications, manuals, local policies, and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

Attachment 1: Quality Assurance Surveillance Plan

Attachment 2: Deliverable Service

Attachment 3: Deliverable Services Schedule

Attachment 1

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic…