Performance Work Statement Septic Pump.pdf

PERFORMANCE WORK STATEMENT (PWS)

SEPTIC TANKS PUMPOUT AND SEPTAGE DISPOSAL

FARALLON ISLANDS NATIONAL WILDLIFE REFUGE

SAN FRANCISCO, CA

8/12/2020

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide septage pumping and disposal services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform septage pumping and disposal services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Farallon Islands NWR is made up of a series of islands located approximately 27 miles off the coast of San Francisco. The main island of Southeast Farallon Island has two residences that are used throughout the year by about five to 15 persons at a time. Water is provided by a rainwater catchment and delivery system that treats the water for potable use. Electricity is provided by an off-grid photovoltaic system with generator backup. The wastewater generated is treated and collected in an on-site septic system made up of two 1,500-gallon septic tanks and leach field. The tanks were last pumped out and the waste disposed of approximately 8 years ago. All of the septage from the septic tanks was pumped out into several 330-gallon totes, flown off by helicopters and disposed of off island. Because of the use of helicopters and the unpredictability of weather and fire conditions, the process was complicated, unreliable and very expensive. The FWS would like to pursue other alternatives that are less complicated, more reliable and more cost effective.

1.3 Objectives: To provide septage disposal services to pump out and dispose of the septage from two 1,500 gallon septic tanks on the Southeast Farallon Island

1.4 Scope: Supply all labor, equipment, materials, and supplies necessary to plan, design and execute the pump out and disposal of the septage waste from two 1,500-gallon septic tanks. Various options may be considered including pump out and removal from the island such as by helicopter or barge transport, temporary storage for treatment/decomposition on island followed by disposal, or other legal, environmentally sound options, with the FWS having the final approval of the selected option. Disposition of the septic tank waste on-island or in an off island disposal facility shall be approved by the State of California Water Resource Control Board – San Francisco Bay. Proposals for temporary storage for treatment/decomposition on-island should take into account 1) the sensitive habitats, wildlife and plants, including the thousands of birds, seals and sea lions that utilize the islands year-round; and 2) drinking water for inhabitants that is collected via a catchment system which must not be contaminated with septic waste. The contractor shall be responsible in obtaining or acting as our agent in obtaining all necessary permits without any additional costs to the government.

1.5 Period of Performance: Work is to be completed within 90 days of Notice to Proceed (NTP) being issued. Tentative work completion between the dates of September 1, 2020 and March 14, 2021.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor may work on these days with prior approval from the COR and Refuge Manager.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day (Outside of POP window) Thanksgiving Day Independence Day (Outside of POP window) Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 AM to 4:30 PM Monday thru Friday except Federal holidays (without prior approval) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: All work is located on Southeast Farallon Island (37°42’00”N, 123°00’00”W) in the Farallon Islands NWR, which is located approximately 27 miles off the coast of San Francisco, California. The island is only accessible by helicopter or boat. Helicopter landings are typically done from a concrete pad located on the south side of the island adjacent to the island’s Powerhouse and about 300 feet away from the septic system. A seasonal helicopter closure limits helicopter access to the period of September 1 to March 14. No dock is available for boat landings. Landing on the island via boat is normally conducted by use of a government owned and operated crane with a lifting capability of 3,000 lbs.

Landings typically involve transfer of personnel and supplies to a 1,800 lb. government owned and operated shuttle boat which is lifted onto and off of the island along with personnel and supplies. When the crane is unavailable, landings are conducted by transfer of supplies and equipment from a government owned and operated shuttle boat to a small platform on the rocks. Boat access limits the use of heavy or bulky equipment that cannot be transferred at sea to the small boat. Landing conditions may not be safe during rough sea conditions. Actual boat and helicopter travel between the mainland and Southeast Farallon Island is subject to sea and weather conditions; there is no guarantee that a successful trip (outbound and/or return) can be made on the primary or secondary dates indicated.

1.6.6 Type of Contract: The government will award a Firm Fixed Price.

1.6.7 Security Requirements: Not Applicable.

1.6.7.1 PHYSICAL Security:

1.6.7.1.1 NON BULKY CARGO: All non-bulky cargo including construction materials, tools, food, drink, clothing, personal items and other supplies, shall be securely packaged in clean, watertight, rodent-proof sealed containers or luggage. If the island’s shuttle boat is to be used for island access, individual items should weigh no more than 60 pounds that can be lifted, carried, and transferred by hand. No sharp edges, no loose cardboard boxes, and no loose paper bags are permitted. Heavier items will only be permitted with prior approval from the COR.

1.6.7.1.2 Living Organisms: Upon arrival at Southeast Farallon Island, no living organisms or plant seeds shall be present in cargo or on any person. All cargo and clothing will be inspected for and cleaned of any living organisms prior to landing on the Farallon Islands NWR. Personal gear (such as overnight kit, sleeping bag, pillow, towel, linens, & extra cloths) shall be securely packaged in clean, rodent-proof, sealed garment bags or containers. Cargo packed in paper products such as cardboard boxes, paper bags, or plastic bags must be placed inside a sealed rodent proof container for transport to Farallon Islands NWR.

1.6.7.2 Key Control. Not applicable.

1.6.7.3 Lock Combinations Not applicable.

1.6.8 Special Qualifications: The contractor shall be currently licensed by the state of California as a septage pumper and hauler.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager (On-site Project Superintendent), Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 AM to 4:30 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Not applicable.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Not applicable.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Not applicable.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FWS Fish and Wildlife Service FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NWR National Wildlife Refuge OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Landing on the island via boat is normally conducted by use of a government owned and operated crane with a lifting capability of 3,000 lbs. Landings typically involve transfer of personnel and supplies to a 1,800 lb. government owned and operated shuttle boat which is lifted onto and off of the island along with personnel and supplies. When the crane is unavailable, landings are conducted by transfer of supplies and equipment from a government owned and operated shuttle boat to a small platform on the rocks. Boat access limits the use of heavy or bulky equipment that cannot be transferred at sea to the small boat. Landing conditions may not be safe during rough sea conditions. Actual boat and helicopter travel between the mainland and Southeast Farallon Island is subject to sea and weather conditions; there is no guarantee that a successful trip (outbound and/or return) can be made on the primary or secondary dates indicated.

3.2 Facilities: Facilities on Southeast Farallon Island are limited. Housing for a limited number of workers, including bunk rooms and kitchen facilities, is available in a historic house on site pending approval of the COR. Workers shall bring their own sleeping bag, pillow, linens, overnight kit, food, and drinking water. Only human waste is permitted in the toilets. All personnel will need to abide by all regulations in the “GENERAL INFORMATION FOR VISITORS TO THE FARALLON NATIONAL WILDLIFE REFUGE” – dated 12 December 2014, 3 pages; and “Farallon NWR Overnight Visitor Orientation” – dated 12 December 2014, 3 pages. Document may be furnish upon request.

3.3 Utilities: In addition to the Availability and Use of Utility Services clause Federal Acquisition Regulation (FAR) 52.236-14, the Contractor shall furnish all temporary facilities and utilities needed including: heat, light, power, drinking water, telephone, material handling equipment, temporary construction aids, and storage enclosures. If suitable USFWS water, electric, or other utilities are present at the site, they may be used for construction purposes at no cost, only if it does not adversely impact the operations of the station and the Refuge Manager agrees to permit use. The buildings, facilities, and equipment are served with 120/240 volt AC power provided via an off-grid battery bank, supplied from photovoltaic array and diesel-electric generators. The Contractor shall provide and remove any temporary connections required. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Contractors will also have use of the house for use of telephone, high speed wireless internet, rest rooms, and office space. Cellular phone coverage on the island is very limited. USFWS does not guarantee the phone or internet to be operable. Rest rooms may not be functional while septic system is being pumped out, so contractor may need to provide port-o-potties or other means for sanitary collection for all island staff if that’s the case. Portable generators may be needed for powering equipment. If necessary, use of generators on island may be possible with prior arrangement. Contractor shall not build any major temporary storage facilities. FWS will provide water for pump out.

3.5 Materials:

3.5.1 Construction Related Documents: The Government will make available any historical related documents which may be in their possession such as construction documents, record drawings and operation and maintenance information related to the existing septic system and associated facilities.

3.5.2 Construction Related Materials: If the alternative selected has a need for the (12) 330-gallon totes used that last time the tanks were pumped, the government will make them available for the contractor’s use at the contractor’s risk regarding the existing condition.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable.

4.3. Materials: See Section 4.1 above.

4.4. Equipment: See Section 4.1 above.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services to supply all labor, equipment, materials, and supplies necessary to plan, design and execute the pump out and disposal of the septage waste from two 1,500-gallon septic tanks. Various options may be considered including pump out and removal from the island such as by helicopter or barge transport, temporary storage for treatment/decomposition on island followed by disposal, or other legal, environmentally sound options, with the FWS having the final approval of the selected option. Disposition of the septic tank waste on-island or in an off island disposal facility shall be approved by the State of California Water Resource Control Board – San Francisco Bay.

Proposals for temporary storage for treatment/decomposition on-island should take into account 1) the sensitive habitats, wildlife and plants, including the thousands of birds, seals and sea lions that utilize the islands year-round; and 2) drinking water for inhabitants that is collected via a catchment system which must not be contaminated with septic waste. The contractor shall be responsible in obtaining or acting as our agent in obtaining all necessary permits without any additional costs to the government.

5.2. Task Heading: Not applicable.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The work shall be done in accordance with the Region 1, 7 and 8 Technical Requirements and the approved plans and specifications.

6.2. The work shall also be done in accordance with all applicable federal, state and local codes including the most current edition of the California State Water Resources Control Board Region 2 Policies, IBC, IPC, National Electrical Code (NEC), NFPA 101 Life Safety Code, and any other applicable disciplines of the International Code Council, as well as with accepted general industry standards

6.3. The work shall be accepted when all the work is completed as described here within and in accordance with any contract specifications. Work will be inspected to assure compliance with the contract documents.

But quality control and adherence to all contract requirements are still the responsibility of the contractor.