Performance Work Statement (PWS) TVs and mounts Updated 15 September 2020.pdf

RFQ 70Z041-20-Q-QWE45200

Purchase of 32 Inch & 55 Inch LED Smart TV & Installation Services

1 Updated 9/15/2020

PERFORMANCE WORK STATEMENT (PWS)

FOR

Purchase of 32 Inch LED Smart TV/55 Inch LED Smart TV and Installation Services

<09/15/2020>

1.0 GENERAL

1.1 BACKGROUND

United States Coast Guard Training Center Yorktown (TCY), requests the procurement of Qty (200) LED Smart TV and (200) Universal TV Mounts. TCY is also requesting the services for the Installation of Qty (167) LED Smart TVs and Qty (167) Universal TV Mounts onboard the Training Center Yorktown rooms and in the barracks lounge rooms.

1.2 OBJECTIVE

The main objective is to Procure and deliver Qty (180) 32 inch LED Smart TVs, Procure and deliver (20) 55 inch LED Smart TVs and (200) Universal TV Mounts. Also required is the installation services for Qty (151) of the 32 inch LED Smart TVs, Qty (16) of the 55 inch LED Smart TV and the Qty (167) TV Universal mounts. Delivery of services to be provided at Coast Guard Training Center Yorktown at 1 US Coast Guard Training Center Yorktown, VA. 23690. The remaining Qty of (29) 32 inch LED Smart TVs, Qty

(4) 55 inch LED Smart TVs, and Qty (33) Universal TV Mounts s wil be placed in storage in the TCY MAA storeroom.

1.3 APPLICABLE DOCUMENTS

N/A

1.4 PERFORMANCE REQUIREMENTS SUMMARY.

N/A.

2.0 SPECIFIC REQUIREMENTS/TASKS

All of the requested TVs shall be LED Smart TV’s with at minimum 2 HDMI ports on the side of TV. The TVs shall be name brand or equal such as Samsung or Sharp.

a. Brand Name or equal to 32 Inch Sharp Aquos Full HD 1080P, MFG Nr.

SHRLC32LE653U. Quantity Requested is (180) Total.

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b. Brand Name or equal to 55 inch Samsumg Smart TV LED 4K, MFG Nr.

UN55TU8000FXZA. Quantity Requested is (20) Total.

c. Brand Name or Equal to Security Smartmount Universal Tilt TV Mount, MFG Nr.

ST640. Quantity Requested is (200) Total. The wall mounts shall be able to hold 32-60 TVs with tilting capability only, capable of installing to CINDER BLOCK and DRYWALL.

2.1 TASK ONE. Delivery of Qty (180) 32 inch LED Smart TVs, Delivery of (180) Universal TV Mounts. Installation of Qty (151) 32 inch LED Smart TVs and Qty

(151) Universal Wall mounts

2.1.1 Labor: Install Qty (151) 32 inch LED Smart TVs and Qty (151) Universal wall mounts

2.1.2 Material: Qty (151) 32 inch LED Smart TV’s and Qty (151) Universal wall mounts

2.1.3 Disposal of all boxes, plastic, foam, dust, trash, dry wall, etc.

2.1.4 Qty (151) 32 inch LED Smart TVs will be installed in Lafayette Hall, Bldg. 217.

a. Qty (41) will be installed in the 1st floor one per room, Qty (55) 32 inch TV will be installed in the 2nd and 3rd floor, one per room, for a total of Qty (151) 32 inch TVs. Lafayette Hall, has an elevator, and there are 3 floors in Lafayette Hall.

b. There are (21) rooms in the 1st floor that have a TV in room already and will need to be removed prior to installing the new 32 inch TV.

c. The walls in Lafayetter Hall are cinder block.

d. The remaining items which are Qty (29) 32 inch LED Smart TVs and Qty (29)

Universal Wall Mount will be stored in the MAA Warehouse.

2.2 TASK TWO. Delivery of Qty (20) 55 inch LED Smart TV, Delivery of Qty (20) Universal TV Mounts. Installation of Qty (16) 55 inch TVs LED Smart TV and Qty

(16) Universal Wall mounts

2.2.1 Labor: Removal and Install Qty (16) 55 inch LED Smart TVs and Qty (16) Universal wall mounts

2.2.2 Material: Qty (16) 55” LED Smart TV’s and Qty (16) Universal wall mounts

2.2.3 Disposal of all boxes, plastic, foam, dust, trash, dry wall, etc.

2.2.4 Qty (16) 55 inch LED Smart TVs will be installed in the following buildings, (1) per room:

a. Lincoln Hall, Bldg 208, First Floor: Rooms 113, 153, 173 (Install Qty 2).

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Lincoln Hall, Bldg 208, Second Floor: Rooms 215, 261. (18) Steps per flight of stairs.

Lincoln Hall, Bldg 208, Third Floor: Rooms 313, 359.. (18) Steps per flight of stairs. Lincoln Hall does not have an elevator.

b. Steuben Hall, Bldg 207, First Floor: Room 149.

Steuben Hall, Bldg 207, Second Floor: Room 259. (18) Steps per flight of stairs.

Steuben Hall, Bldg 207, Third Floor: Room 359. (18) Steps per flight of stairs.

Steuben Hall does not have an elevator.

c. Cain Hall, Bldg 235, First Floor: 100B.

Cain Hall, Bldg 235, Second Floor: 200A, 200B. (16) Steps per flight of stairs.

Cain Hall, Bldg 235, Third Floor: 300A, 300B. (16) Steps per flight of stairs.

d. The walls in these (3) building are cylinder block and drywall.

2.3 TASK THREE: DELIVERY

2.3.1 All of the QTY (200) LED Smart TVs and (200) Universal Wall Mounts are to be delivered to the US Coast Guard Training Center, located at 1 US Coast Guard Training Center Yortown ,VA. 23690

2.4 TASK FOUR: All removed Televisions and TV Mounts will be turned into the Government for proper disposal.

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the PWS.

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

3.2 Key Personnel N/A

The Contractor shall provide a Point of Contact (POC) who shall be responsible for all Contractor work performed under this PWS. The POC shall be a single point of contact for the Contracting Officer and the Government Representative. The name of the POC, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the POC, shall be provided to the Government as part of the Contractor's proposal. The POC is further designated as Key by the Government. During any absence of the POC, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The POC and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the POC without prior approval from the Contracting Officer.

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3.2.1 The POC shall be available to the Government Representative via telephone between the hours of 0800 and 1500 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.3 Employee Identification

3.3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS N/A

4.1 SECURITY

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4.1.1 WORK RESTRICTIONS/BASE ACCESS: All persons entering TRACEN Yorktown are subject to NCIC background checks. Those found to have felony convictions, outstanding warrants of any type, and registered sexual offenders will be denied access by security. The Commanding Officer reserves the right to refuse entry based on other criminal charges, convictions and concerns. TRACEN Yorktown meets and exceeds requirements set forth in Directive-Type Memorandum (DTM) 14-005, “Access to FBI National Crime Information Center (NCIC) Files.”

4.1.2 The contractor shall submit the required TRACEN Short Term Contractor's Access List for USCG Training Center Yorktown with all personnel who will be coming on site to, to the Government’s representative before work starts on site. This access list shall be completely filled out and submitted to the General Contractor, who will forward it to the Base Security Officer for approval. No personnel will be allowed on base until the required information is submitted and approved by the government. The contractor shall anticipate that it could take up to 5 working days to receive approval of the access list. It is the contractor's responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor's responsibility and not the governments. Persons not included on the access list will not be allowed on base. All contractor personnel, subcontractor personnel and visitors shall be included on the list. List shall be updated and resubmitted for new contractor personnel, subcontractor personnel and contractor visitors before they are allowed access to the base.

4.1.3 If the contractor desires, a RAPID Gate pass may be used instead of obtaining daily passes by calling 1-877-RAPID Gate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPID Gate Program Enrollment Information". Once enrolled and eligible to receive a RAPID Gate credential, employees will be able to apply at the kiosk located at the USCG TRACEN Yorktown Security Building and pick up the credential at the same location once approved.

Companies already enrolled in the RAPID Gate Program at another installation such as Norfolk Naval Base, may request access for their employees at this installation by calling 1-877RAPlDGate (1-877-727-4342). Once the company is approved by TRACEN Yorktown, its employees who already hold RAPID Gate Credentials will be able to use them at this installation.

4.1.4 If you have any questions regarding USCG TRACEN Yorktown access control, please contact Mr. Terry Ellis, Anti-Terrorism/Force Protection Officer, at 757-856-2150 or Terry.L.Ellis@uscg.mil.

4.1.5 SAFETY REQUIREMENTS: The Contractor shall conform to all state and local safety requirements and those of the Coast Guard Training Center Yorktown.

4.2 PERIOD OF PERFORMANCE

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The period of performance for this contract shall not exceed 30 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be at, US Coast Guard Training Center Yorktown, 1 US Coast Guard Training Center, Yorktown VA. 23690.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1500 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this

PWS.

4.5 TRAVEL

Contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE N/A

The Contractor may attend a Post Award Conference with the Contracting Officer and the Government Representative no later than 5 business days after the date of award.

The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, via teleconference.

4.7 PROJECT PLAN N/A

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor shall provide a final Project Plan to the Government’s representative not later than 5 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

N/A

4.9 PROGRESS REPORTS

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The Vendor’s POC shall provide an initial and final progress report to the Contracting Officer and Government Representative via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Vendor’s POC shall be responsible for keeping the Government’s representative informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows and Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the Government POC prior to proceeding to next deliverable or event in this PWS.

ITEM

PWS

REFERENCE

DELIVERABLE /

EVENT

DUE BY

DISTRIBUTION

1 4.6 Post Award Conference

TBD

N/A

2 4.7 Progress Reports Last day of month

MAA POC,

Contracting Officer

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8.0 GOVERNMENT POINTS OF CONTACT

Contracting Officer (KO) is Juan A. Soto. He can be reached via phone at (757) 856- 2564 and via email at Juan.A.Soto@uscg.mil.

The Government’s Point of contact and MAA Point of contact will be provided upon contract is awarded.

mailto:Juan.A.Soto@uscg.mil