Performance Work Statement (PWS) - National Drill Championships Corrected Co-Sponsorship DRAFT.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

U.S. Army Cadet Command (USACC)

Junior Reserve Officers’ Training Corps (JROTC) Co-Curricular Drill Event Championships

1 April 2026 – 31 August 2026

Part 1

General Information

1. General: This is a non-personal services contract to provide an opportunity for U. S. Army Cadet Command to participate in and co-sponsor a drill competition and championship event.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein, but instead merely exist as a participant in the overarching SNI competition.

1.1 Description of Allowable Services: Under the agreed-upon co-sponsorship model, the contract should not require the vendor to run the competition. Instead, it will be an agreement where the Army pays for the privilege to participate and be featured. The allowable services to be performed by the vendor are:

• Branding and Advertising:

• Feature U.S. Army Cadet Command and Army JROTC branding on the event's official website, social media pages, and in the event magazine ("Drill Nation").

• Provide advertising drafts that include the Army's branding for review and approval prior to publication.

• Event Presence and Participation:

• Provide a designated space, including necessary power and hookups, for the Army's adventure truck or promotional booth.

• Facilitate the involvement of Army personnel as judges and award presenters.

• Allow a Cadet Command leadership representative to present awards during the ceremony.

• Include a welcome letter from the Army in official event materials.

• Coordination and Deliverables:

• Appoint a single point of contact to coordinate all aspects of the Army's involvement.

• Provide approximately 3,000 copies of the event magazine to be distributed to Army

JROTC units.

1.2 Background: The purpose of the United States Army's JROTC program is to teach high school students the value of citizenship, leadership, service to the community, personal responsibility and a sense of accomplishment while instilling self-esteem, teamwork and self-discipline. Being able to participate in such activities and co-sponsor them allows U. S. Army Cadet Command to get branding and promotional opportunities that are often times hard to come by.

The JROTC program is congressionally mandated for each of the military services. Nearly 300,000 high school students enroll annually in over 1700 Army JROTC programs worldwide.

The nationally accredited curriculum is composed of three modes of presentation: a Cadet Distance Learning Program, 180 hours of nationally accredited resident instruction in the high schools, and a co-curricular mode wherein Cadets demonstrate what they have learned in the classroom in a multitude of practical exercise events. Among these events are national competition championships that include the Army JROTC National Drill Championships and the National High School Drill Team Championships.

USACC has been participating in these national events for over 25 years. These competitions build on the JROTC mission by allowing Cadets to display their excellence in leadership, teamwork, coordination, character education, and other motivational factors in situational practical exercise events. Because of the small number of personnel working at USACC HQ’s and the knowledge and resources required to host events of this size that encompass all services (National High School Drill Team Championships) it is required that these events be conducted and organized by an outside contractor. Participating in the events allows JROTC to secure advertising rights and booth space to assist in spreading the work about their program and attract prospective future Cadets.

1.3 Scope: SNI shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to host and curate Co- Curricular Drill Event Championships, allowing USACC to co-sponsor the event by maintaining a significant presence. This includes branding and advertising, a designated physical space for USACC JROTC’s booths and vehicles, opportunities for Army/USACC/JROTC personnel to be actively involved as judges and award presenters. SNI will provide a single point of contact to coordinate USACC’s involvement in the event, training to the provided judges, award ceremony guidance, drafts for review and approval of any branding/advertising on behalf of USACC and 3000 copies of event magazines to USACC.

1.4 Objectives: The objectives for these events are:

• a) To allow U.S. Army Cadet Command to participate in the championship athletic competition that is taking place in Daytona, Florida;

• b) To ensure U. S. Army Cadet Command’s participation meets the standards set forth for the pre-existing competition;

• c) To allow U. S. Army Cadet Command leadership the ability to address the competition participants and present awards as appropriate; and

• d) to ensure that safety remains paramount at all times

1.5 Period of Performance: The period of performance for this contract shall be from 1 April 2026 – 31 August 2026, no option periods. The event dates are:

Title

Event Begin

Event End

Venue City

Venue St

Venue Name

Registration for FY26 Events

1 April 26

29 April 26 N/A

2026 Army Drill Team Championships

1 May 26

1 May 26

Daytona Beach, Florida

100 N Atlantic Avenue

Ocean Center

2026 All Service Drill Team Championships

2 May 26

3 May 26

Daytona Beach, Florida

100 N Atlantic Avenue

Ocean Center

1.6 Quality Assurance (QA): This acquisition is for commercial services and will be performed using Federal Acquisition Regulation (FAR) Part 12. The final contract will be a Firm Fixed Price (FFP) contract. The quality of the services provided by the vendor shall be evaluated using the Quality Assurance provisions which the vendor has in place, in accordance with guidance in FAR 12.208. The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's Quality Control Plan (QCP) is the means by which it assures that the work provided complies with the requirements of the contract.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor. If the Government has provided comments, the Contractor shall then submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes.

1.6.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance. Verbal reports shall be followed up by written reports.

1.7 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.8 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.8.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.9 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

1.10 Place of Performance: The work to be performed under this contract shall be performed at headquarters of the Contractor or any other locations necessary and proper to conduct the affairs outlined in parts 4 and 5 of this PWS.

1.11 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check, identifying such with the appropriate contract number.

When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.12 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.13 Special Qualifications: Contractor must have over 15 years in event management of Military events.

1.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The

Contracting Officer, Contracting Officers’ Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer shall apprise the Contractor of how the government views the Contractor's performance and the Contractor shall notify the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues, preferably at the lowest possible level. These meetings shall be at no additional cost to the Government. The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.15 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.16 Key Personnel: The identified contractor will provide a Point of Contact for U. S. Army Cadet Command to coordinate with. The Contractor shall provide a contract manager who shall be responsible for the performance of the work (Deliverable #1). The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during 9:00am to 5:00pm, Monday thru Friday, except Federal holidays. Additionally, both the contract manager and the back-up or their designees shall be available on-site during all of the event competitions hosted in this agreement.

1.17 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.17.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.18 Contractor Travel: The Contractor shall be required to conduct an advanced site inspection to ensure the facilities in use shall be adequate for the needs of the event. This shall generally only come into play should a new venue be used during the terms of this agreement.

All other meetings/briefings shall occur via telephone conference or group email. Should this trip be required, it shall be paid for completely by the Contractor as an established part of this agreement.

1.19 Other Direct Costs (ODCs): There shall be no costs paid by the Government outside the total costs listed within this agreement. This agreement represents a turnkey agreement.

Should the government wish to expand areas in this agreement (upgraded, seated awards ceremony, live streaming internet, private dressing rooms for the teams, etc.), these costs would be over and above anything listed herein and would be maintained apart from this agreement.

1.20 Data Rights: The Government has unlimited rights to all documents/material produced under this contract exclusively for use with the events listed. All documents and materials are designed to mean largely the use of SOPs, scoresheets, promotional materials, entry/wrap-up paperwork or any other documents or media created exclusively for the events listed herein.

Any items produced or maintained by the Contractor and used for other events not included within this agreement (i.e., more generic items to include but not limited to signs, banners, decorations, tables, chairs, etc.) are excluded from these rights given. These documents and materials shall not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.21 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.22 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.23 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract shall receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which shall create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer shall affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AOR Area of Responsibility AR Army Regulation AT Anti-terrorism CAC Common Access Card CFR Code of Federal Regulations COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DoD Department of Defense DoW Department of War FAR Federal Acquisition Regulation GFP Government Furnished Property ID Identification IGCE Independent Government Cost Estimate IT Information Technology KO Contracting Officer NHSDTC National High School Drill Team Championship OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide:

3.1.1 A full page, color advertisement for the inside front cover in the official publication of the DrillNATION Magazine along with a welcome letter signed by the Commanding General of Cadet Command for inclusion within the DrillNATION magazine by 31 August 2026.

3.1.2 A distribution list of Army JROTC units for the distribution of the DrillNATION Magazine no later than 31 August 2026.

3.1.3 An official from the U.S. Army Cadet Command to serve as the sole guest speaker and presenter of awards during the largest and most grand closing ceremony at each event.

3.1.4 A set number of judges for the Army JROTC National Drill Championships only (to be determined prior to the start of the event). The Government will cover all costs for housing and travel as part of this agreement. For the Drill Nationals, the Government will provide judges for the event, and the costs for team housing and travel shall be provided by the Contractor.

3.2 Equipment: The Government will provide:

3.2.1 A U.S. Army Cadet Command flag, the corresponding state flag and a General Officer flag for Army National Drill and the all-service National High School Drill Team Championships

(NHSDTC).

3.2.2 Routine items they wish to have displayed on-site to better provide recognition of JROTC or Army involvement. These items shall be included within the general event set-up.

3.3 Materials: The Government will provide all applicable regulations and policies which are referenced either in print or in digital format.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Materials: The Contractor shall furnish:

4.2.1 DrillNATION magazine to all Army JROTC units.

4.2.2 A website robust enough to handle up to date information on all events and registration for schools upon award of contract.

4.3 Equipment: The Contractor shall provide:

4.3.1 All equipment necessary to meet the requirements under this PWS.

4.3.2 A Cadet Command banner for display at the Army Drill team Championships.

4.4 Utilities: The Contractor shall furnish necessary utilities to ensure the proper use and function of the Army JROTC Adventure Trainer and any other demonstration items.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services required for Army JROTC participation and co-sponsorship of:

• Army JROTC National Drill Championships

• National High School Drill Team Championships

5.2 Tasks: Tasks consist of the following:

5.2.1 The Contractor shall secure a competition venue with adequate space to allow the event to be co-hosted and co-sponsored by Army JROTC (PRS#1). The Contractor shall maintain venues either “first hold” or contracted for all competitions going forward. Location must be in place NLT 90 days prior to event date to begin much of the work.The Contractor shall provide all other items “necessary and proper” for Army JROTC to co-host the competition outlined.

5.2.2 The Contractor shall establish a competition structure with prior review of After Action Reviews (AAR) (Deliverable # 3) for changes from previous year. The Contractor shall ensure the Government is briefed on final products before posting on-line.

5.2.3 The Contractor shall, upon contract award, advertise U. S. Army Cadet Command’s and Army JROTC’s involvement on their Facebook social media page as well as on official home website for events maintained in this agreement (PRS#2). Any advertisement done prior to contract award shall be at the Contractors cost outside of any contract which may be eventually awarded.

5.2.4 The Contractor shall maintain, for use by attending schools (upon contract award), an online registration system that allows teams to both download and submit required registrations and finances. This system shall be private and password protected as financial items shall be posted for each school. The Contractor shall ensure the privacy of all information captured for registrations to prevent data breeches and will not release or share with any outside entities.

5.2.5 The Contractor shall fully prepare the competition venue (including co-sponsorship items depicting Army JROTC participation).

5.2.6 The Contractor shall provide on-site mini briefs of judges provided as part of Army JROTC’s co-sponsorship of the events in this PWS. These mini briefs shall include escorted walk-throughs to enable proper evaluation of the event.

5.2.7 The Contractor shall maintain and ensure complete chain of custody of the scoring process, staffing, and materials (PRS#3) to ensure unparallelled transparency throughout the events.

5.2.8 The Contractor shall provide complete scoring reports for each school as well as all original scoring sheets to teams after the awards ceremonies.

5.2.9 The Contractor shall fully prepare for the closing night awards ceremony which will be co-sponsored by Army JROTC. The set-up of the ceremony shall include:

• a Master of Ceremonies

• trophy placement

• PA system check

• team location organization/implementation

• finalized closing speaking notes

• a briefing for the Government speaker on awards ceremony procedures.

5.2.10 The Contractor shall produce school certificates for competing schools suitable to display in their classroom acknowledging their participation in competing for an overall title in their designated competition.

5.2.11 The Contractor shall provide event artwork rough drafts (Deliverable #2) for the Army JROTC Drill Championships and NHSDTC (general event logo, specific shirt design, cadet medallion design). These designs shall be presented to the Government for approval 30 days prior to each competition or upon contract approval, whichever occurs first.

5.2.12 The Contractor shall coordinate with and provide two (2) on-site medics or nurses (LPNs) for the Army Drill Team Championships and the National High School Drill Team Championships (NHSDTC). On-site Medics or nurses must be in a prominent location within the competition area.

5.2.13 The Contractor shall provide equipment (tent or other booth) to meet and greet each team during check in, verify their registration and specific activity. The Contractor shall provide teams with placement assignment and a facility diagram.

5.2.14 The Contractor, after obtaining confirmation that all items within the contract have been executed to the satisfaction for the Government, shall provide an itemized invoice for service rendered, and properly invoice for payment (Deliverable #4).

5.3 Publicity, marketing, and/or communication materials:

5.3.1 Upon contract award, the Contractor shall depict Army Cadet Command in all publicity, marketing and/or communication materials developed for each event (i.e., posters, programs, and multimedia coverage). All publicity, marketing and/or communication materials shall be approved by Deputy Director, JROTC or Chief, Training and Operations JROTC, prior to production and use. Any action that is taken prior to contract award is done at the behest and cost of the Contractor with no guarantees or commitments of the Government.

5.3.2 The Contractor shall ensure a permission to use form is included with the entry materials allowing video/audio recording of the event. The Contractor may utilize a videographer / event photographer to obtain action media during the Army-only competitions maintained herein. Any recordings shall be available to both the Government and the Contractor, but the ownership of the materials shall revert to the Government for their unlimited use.

5.3.3 The Contractor shall publish and distribute DrillNATION Magazine which features JROTC athletic contests. This magazine is a huge boost to Cadets and shall include a letter from the Director U.S. Army JROTC and a full-page color advertisement for the inside front cover (furnished from the current advertising agency for USACC).

5.3.4 The Contractor shall upload all photos to the current on-line photo server for review by the teams. Those teams wishing to obtain prints may purchase these from the website host.

These photos should include action photos, team photos and awards ceremony photos.

USACC may obtain digital copies of these photos from the Contractor.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1 JROTC Program: Organization, Administration, Operation, and Support (AR 145-2)

6.2 JROTC Program: Organization, Administration, Operations, Training, and Support (CC Reg 145-2)

6.3 TRADOC Regulation 70-13: Research, Development, and Acquisition Acquisition Management and Oversight Procedures

6.4 The Army Physical Security Program (AR 190-13)

6.5 Contractor Identification (AE Reg 27-715)

6.6 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.7 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary – The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7.2 Technical Exhibit B – Deliverables Schedule – The Contractor and Government deliverables are summarized into a table demonstrating how often each deliverable shall be delivered (frequency), how the deliverables are to be delivered (medium/format), and who the deliverable is delivered to (Submit to).

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para

5.2.1 – secure a competition venue with adequate space to allow the event to be co-hosted and co-sponsored by Army

JROTC

Maintain venues either “first hold” or contracted for all competitions going forward to the end of the final contract year. Location must be in place NLT 90 days prior to event date to begin much of the work.

100% of the objective must be completed to meet the threshold.

100% Inspection

PRS#2 – PWS para

5.2.3 – advertise U. S.

Army Cadet Command’s and Army JROTC’s involvement on their Facebook social media page as well as on official home website

Ensure all publicity, to include photos, awards, and information remains fresh and updated regularly

Updates are kept current within 2 hours of event changes

Random Sampling

PRS#3 – PWS para

5.2.7 – maintain and ensure complete chain of custody of the scoring process, staffing, and materials

All scoring materials and processes are kept secure and chain of custody established to prevent any interpretation that the event is biased

100: of the objective must be completed to meet the threshold

100% inspection

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable

Frequency Medium/Format Submit To

PWS para 1.16 – Designation of Project Manager

Upon contract award and within 5 days prior to change.

Electronically Contracting Officer and COR

PWS para 5.2.11 – Artwork rough drafts

NLT 30 days prior to competition

Electronically COR

PWS para 5.2.2 – Review After Action Report (AAR) from previous event(s)

Within 30 days after the final event complete

Electronically COR

PWS para 5.2.14 – Submit itemized invoice for service rendered

At the end of the service period

Hard copy/Electronic copy

COR and WAWF at https://piee.eb.mil/piee-landing/