Performance Work Statement (PWS) - FY20 FWS Camps W912NS20Q2503.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR MISSOURI NATIONAL GUARD

CHILD & YOUTH PROGRAM

FY 2020 Events

1. Youth Camp 1

2. Youth Camp 2

3. Family Camp

Parts

1. General Information and Background on the Requirement

2. Definitions and Acronyms to Assist in Understanding

3. Government Furnished Items and Facilities

4. Contractor Furnished Items and Responsibilities

5. Requirements and Tasks to be Completed

6. Applicable Publication to this Contract

7. Technical Exhibits

Part 1 General Information

1. General:

1.1 Scope: The camp officiators shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3. As Government Furnished, to perform Traditional Camp Services, as defined in this PWS.

1.2 Background: The Missouri National Guard Child and Youth Program (MONG-CYP) is a service housed under the Missouri National Guard Family and Warrior Support- Family Program, where its primary objective is to maintain Family readiness and support by providing organized program and activities for Service members and their Families. MONG-CYP will conduct their Annual Youth Camps and Family Camp to build resiliency in Missouri Army National Guard Youth and Family through team-building, engaging and recreational activities, and life skills workshops in order to promote family togetherness which will focus on developing communication and mutual understanding.

1.3 Objectives: This Performance Work Statement (PWS) establishes performance requirements for camp officiator tasks necessary to facilitate a traditional camp experience. MONG-CYP will conduct three (3) separate camps between 15 May 2020 and 15 August 2020 (Dates for individual camps shall not overlap each other and shall be no less than 28 days apart).

1.4 Period of Performance (PoP): The period of performance shall be:

Meals (15May-15Aug 2020)

Meals (15May-15Aug 2020)

Lodging/Activities (15May-15Aug 2020)

Meals (15May-15Aug 2020)

1.5 Recognized Holidays: The following are recognized United States (US) holidays. The camps shall not be performed on these days:

1.5.1 New Year’s Day: January 1st

1.5.2 Martin Luther King, Jr.’s Birthday

1.5.3 President’s Day

1.5.4 Memorial Day

1.5.5 Independence Day: July 4th

1.5.6 Labor Day

1.5.7 Columbus Day

1.5.8 Veteran’s Day: November 11th

1.5.9 Thanksgiving Day

1.5.10 Christmas Day: December 25th

1.6 Quality Control (QC): Quality Control is the responsibilities of the camp officiators. The camp officiator shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractors shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that is work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.7 Quality Assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.8 Place and Performance of Services: Camp location must be within the borders of Missouri, a minimum of 50 miles from each other and must be accredited by the American Camp Association (ACA). The camp officiator shall provide services at their own camp location. The officiators shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.9 Contract Training Requirements:

1.9.1 Accreditation Requirements: Camps must be certified by the ACA and successfully complete ACA’s accreditation requirements. All ACA information can be referenced through the following link: https://www.acacamps.org/staff-professionals/accreditation-standards/support-resources/maintaining-accreditation.

1.9.2 Protection of Personally Identifiable Information (PII): The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.9.3 MONG Requirements: MONG’s Organization Antiterrorism Officer (ATO) and Operation Security (OPSEC) Officer is required to review AT/OPSEC package for quality assurance. The following are required training for camp officiators to complete.

1.9.3.1 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the Contracting Officer (KO) within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html.

1.9.3.2 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the KO within 15 calendar days after completion of training.

1.9.3.3 OPSEC Training: The contractor employees must complete Level 1 OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty. Level 1 OPSEC Training is available at https://securityawareness.usalearning.gov/opsec/.

1.9.3.4 Pre-screen Candidates: The contractor must pre-screen Candidates using the E-Verify Program website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification prior to entering the correct information into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award. E-Verify Program is available at http://www.dhs.gov/E-Verify.

1.11 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work with the provided contract or contracting office to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.12 Organizational Conflict of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in an actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2 Definition

2. Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. In this PWS ‘contractor’ and ‘camp officiator’ are used interchangeably. Hence forward, the term ‘contractor’ shall be supplemented with the words ‘camp officiator’ and bare the same meaning.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

Part 3 Government Furnished Items and Services

3. Government Furnished Items and Services: The government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The government will not provide any property associated with the performance of this contract.

3.2 Materials & Equipment: The participants of these camps (the camp attendees) shall provide their own sleeping gear (sleeping bags, linens, pillows).

3.3 Services: The government will provide Family Program staff and volunteers to help officiate the camp events, however; the Family Program staff members and volunteers shall remain as a separate entity from camp employees.

3.4 Utilities: The government will not provide any utilities associated with the performance of this contract.

Part 4 Contractor Furnished Items and Responsibilities

4. Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Part 3, the contractor shall furnish everything required to perform these services.

4.1 The contractor shall provide all necessary materials and safety equipment required for camp events/activities such as ropes, harnesses, canoes, safety gear, etc. The contractor shall provide all other materials and equipment needed to support all activities throughout the duration of each camping experience.

4.2 The following are lodging requirements for each camp type in which camp officiators shall provide:

Sets of Family

Requirements Bathroom/lodging Requirements

Securable storage for each attendee Separate Genders & Staff

Securable storage for each attendee Separate Genders & Staff

Est. Five (5) members per family Est. (60) attendees

Securable storage for each member Private Bathrooms for each Family; Separate Staff

Part 5 Requirements and Tasks to be Completed

5. Daily Activity and Curriculum Requirements:

5.1 Youth Camps: Requesting two (2) separate youth camp dates. Camp dates shall not overlap dates for other MONG Family Program camps requested in this PWS and shall be no less than 28 days between each camp. Camp shall not be hosted at the same location as other MONG Family Program camps requested in this PWS. Please see Technical Exhibit 7 for examples of pre-approved camps.

5.1.1 The government is requesting two (2) each, 5 day camps. Arrival will be on day 1 and departure on day 5. Estimated arrival time on day 1 is 2:00 P.M. Estimated Departure time on day 5 is 6:00 P.M. for both camps.

5.1.2 A detailed camp schedule of curriculum, activities, and map of camp site should incorporate the following elements.

5.1.2.1 Deepen MONG youth and family connection through appropriate indoor and outdoor team building activities.

5.1.2.2 Foster environmental stewards and leaders by incorporating STEAM (science, technology, engineering, arts, and mathematics) curriculum into core daily activities.

5.1.2.3 Incorporate physical, experiential learning activities. Refer to Technical Exhibit 5.

5.1.2.4 Requesting a minimum of two (2) hour time allotted for one of the five days requested for MONG-CYP to facilitate their programming in an indoor classroom which includes at least two (2) tables, thirty (30) chairs, projector, and projector screen.

5.1.3 Nutrition: Nutritious meals for breakfast, lunch, and dinner shall be provided with all normal and customary condiments per each meal. The expectation is that meals shall be differing and rotated to ensure the same entrée is not served during the same day for lunch and dinner, or on consecutive days. All meals provided shall meet a minimum serving portion as indicated in Technical Exhibit 6. Meals shall be prepared in accordance with applicable State Health Laws, Regulations, and Policies.

5.1.3.1 Snacks shall be provided between meals, when appropriate to the hours children are in care. No child will go without nourishment for more than three (3) consecutive hours (exclude sleeping hours).

5.1.3.2 Drinking water will be available 24 hours a day for the duration of camp. This includes water at all activities and meals.

5.1.3.3 All meals and snacks must have appropriate alternative options made available for MONG youth and family members with dietary restrictions.

5.1.4 Safety: Requesting no activities to be scheduled during dark hours without proper lighting. Proper lighting includes natural and artificial lights that will provide adequate task and general lighting that can be modified to respond to changing needs.

5.1.4.1 Night security lighting shall be near outside walkways used to enter/leave facility, in corridors and child activity areas used after normal duty hours.

5.1.4.2 The camp officiators shall provide a camp counselor for every twelve (12) youth camp attendees for a 1:12 ratio per DoDI 6060.04, Youth Services Policy. Adult to youth supervision ratio will be in accordance with Table 1 of page 12 of DoDI 6060.04.

5.2 Family Camp: Camp dates shall not overlap dates for other MONG Family Program camps requested in this PWS. Camp shall not be hosted at the same location as other MONG Family Program camps requested in this PWS. Please see Technical Exhibit 7 for examples of pre-approved camps.

5.2.1 The government is requesting one (1) each, 3 day camp. Arrival will be on day 1 and departure on day 3. Estimated arrival time on the day 1 is 4:00 P.M. Estimated Departure time on day 3 is 4:00 P.M.

5.2.2 A detailed camp schedule of curriculum, activities, and map of camp site should incorporate the following elements:

5.2.2.1 Deepen MONG youth and family connection through appropriate indoor and outdoor team building activities.

5.2.2.2 Foster environmental stewards and leaders by incorporating STEAM (science, technology, engineering, arts, and mathematics) curriculum into core daily activities.

5.2.2.3 Incorporate physical, experiential learning activities. Refer to Technical Exhibit 5.

5.2.2.4 Requesting a minimum of two (2) hour time allotted for one of the five days requested for MONG-CYP to facilitate their programming in an indoor classroom which includes at least two (2) tables, sixty (60) chairs, projector, and projector screen.

5.2.3 Nutrition: Nutritious meals for breakfast, lunch, and dinner shall be provided with all normal and customary condiments per each meal. The expectation is that meals shall be differing and rotated to ensure the same entrée is not served during the same day for lunch and dinner, or on consecutive days. All meals provided shall meet a minimum serving portion as indicated in Technical Exhibit 6. Meals shall be prepared in accordance with applicable State Health Laws, Regulations, and Policies.

5.2.3.1 Snacks shall be provided between meals, when appropriate to the hours children are in care. No child will go without nourishment for more than three (3) consecutive hours (exclude sleeping hours).

5.2.3.2 Drinking water will be available 24 hours a day for the duration of camp. This includes water at all activities and meals.

5.2.3.3 All meals and snacks must have appropriate alternative options made available for MONG youth and family members with dietary restrictions.

5.2.4 Safety: Requesting no activities to be scheduled during dark hours without proper lighting. Proper lighting includes natural and artificial lights that will provide adequate task and general lighting that can be modified to respond to changing needs.

5.2.4.1 Night security lighting shall be near outside walkways used to enter/leave facility, in corridors and child activity areas used after normal duty hours.

5.3 Other Requirements Being Requested (for all camps):

5.3.1 Requesting a camp that allows MONG-CYP staff to remain with the youths and families throughout the duration of the camp.

5.3.2 Camp shall provide all required applicable dinnerware, utensils, napkins, cups required for meals and snacks.

5.3.3 Camp shall remove and dispose of all trash that accumulates during camp activities and meals.

5.4 Contractor Manpower Reporting Applications (CMRA):

5.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Missouri National Guard Family Program via a secure data collection site.

5.4.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

Part 6 Applicable Publications to this Contract

6.1 Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

or Advisory Website

Federal Acquisition Regulation

http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement

AR 190-13

The Army Physical Security Program

DoDD 5400.11 Department of Defense Privacy Program

DoD 5400.11-R Department of Defense Privacy Program

DoDD 8140.01 Cyberspace Workforce Management

DoD 8570.01-M Information Assurance Workforce Improvement Program

AR 530-1

Operations Security

Publication (Chapter/Page)

or Advisory Website

DoDI 6060.04 Youth Services Policy

Part 7

TECHNICAL EXHIBIT 1

Performance Requirement Summary (PRS)

Standard Acceptable Quality Levels (AQLs) Surveillance Method/ By Whom

5.1 & 5.2 Youth Camps & Family Camp

MONG staff

5.1.3 & 5.2.3 Nutrition Requirements

MONG staff

MONG staff

5.4 CMRA Reporting Requirements

https://contractormanpower.army.pentagon.mil. or https://cmra.army.mil/.

Reporting/ The KO

TECHNICAL EXHIBIT 2

Deliverables Schedule PWS Reference/ Deliverable Title

Copies Medium/ Format Submit To

5.1.2, 5.2.2 Camp/Meal Schedule

5.1.2, 5.2.2 Camp Maps

1.9.3.1 AT Level 1 Awareness Training

Electronically Contract Specialist

1.9.3.2 iWatch Training Certificates

Contract Specialist

1.9.3.3

OPSEC

Training Certificates

Contract Specialist

5.4 Contractor Manpower Reporting At the end of Period of Performance

Contract Specialist

TECHNICAL EXHIBIT 3

Estimated Workload Data

Quantity

5 MONG Staff

5 MONG Staff

5 MONG Staff

TECHNICAL EXHIBIT 4

Event Schedule Example

Day 1

Day 2-4

Day 5

TECHNICAL EXHIBIT 5

Example of Team Building Activities / Survival Activities

Activities

TECHNICAL EXHIBIT 6

Minimum Serving Portions/Meal Example Minimums

NOTE: Appropriate changes to menu may be made, but MUST meet the minimum portion requirements for each meal

Lunch Meal Example Minimum (Serving size per person) Cooked Entrée(6-8oz), Potato or other Starch(1cup), Cooked Vegetable(1cup), Garden Salad(1cup), Assorted Fruit, 1 slice of bread/roll w/butter and jelly made available, Desert (Cakes or pies=1 slice or Cookies=2 EA), Coffee(6oz), Tea(8oz) Milk(8oz), or Juice(6oz)

Dinner Meal Example Minimum (Serving size per person) Cooked Entrée(6-8oz), Potato or other Starch(1cup), Cooked Vegetable(1cup), Garden Salad(1cup), Assorted Fruit, 1 slice of bread/roll w/butter and jelly made available, Desert (Cakes=1 slice or Cookies=2 EA), Coffee(6oz), Tea(8oz) Milk(8oz), or Juice(6oz)

TECHNICAL EXHIBIT 7

Pre-Approved Camp List

NOTE: Camp locations are not limited to the listed camps sites. These provided camp sites are examples of camps that have been pre-approved to satisfy this requirement.

YMCA Camp Lakewood 13528 State HWY AA, Potosi, MO 63664 http://www.ymcaoftheozarks.org/stay/camp-lakewood/about/

Sherwood Forest Camp HWY 21 South Lesterville, MO 63654 https://www.sherwoodforeststl.org/

Missouri Military Academy 204 North Grand Street, Mexico, MO 65265 https://www.missourimilitaryacademy.org/summer

Please see the ACA page for a list of more ACA accredited Camps https://www.acacamps.org/staff-professionals/accreditation-standards/support-resources/maintaining-accreditation