Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT

Code 970, Shop 71 Equipment Maintenance and Repair for Vacuums, Dehumidifiers, Air Compressors and

Dust Collectors

1. BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii with direct and indirect support to SSN 688 class and Virginia class submarines, surface vessels and shore-based activities in the Pacific. To accomplish some of our work, there is a need for sound functioning equipment that requires maintenance and repairs.

2. OBJECTIVE AND SCOPE

PHNSY & IMF Code 970 seeks a Contractor to provide the required maintenance, trouble shooting, and repairs to its support equipment, located at various locations throughout the Shipyard.

3. PERFORMANCE REQUIREMENTS

This contract is for one (1) base year and four (4) options periods.

The place of performance is Pearl Harbor Naval Shipyard, Pearl Harbor, Hawaii.

a. The Contractor shall provide Maintenance and Trouble Shooting services upon request within 7 calendar days for the following equipment:

1. 22 services – LQ 500 Industrial Vacuums

2. 50 services - Hurricane Industrial Dehumidifiers

3. 2 services - Hurricane Air Compressors

4. 40 services - Dust Collectors

5. 40 services- Quiet Cube Vacuums

6. 24 services - Vessel Vacuum

b. Maintenance to consist of the following:

1. Operational system checks

2. Install minor and major maintenance kits, as required

3. Check, replace, and refill fluids

4. Check, adjust, and replace worn belts and filters

5. Inspect cooling coils and condensers

6. Lubricate systems and parts

7. Adjust mechanical parts

8. Identify worn, broken, and misused parts

9. Conduct required preventive maintenance checks, per the technical manual

10. Minor repairs

c. Trouble Shooting, Equipment to trouble shoot when failure occurs:

1. LQ 500 Industrial Vacuums

2. Hurricane Industrial Dehumidifiers

3. Hurricane Air Compressors

4. Dust Collectors

5. Quiet Cube Vacuums

6. Vessel Vacuum

d. Troubleshooting to consist of the following:

1. Perform up to 80 hours of trouble shooting

2. Must be able to respond to an emergency service call within 12 hours

3. Provide technical and mechanical services for failing equipment

4. Inspect and identify worn, broken, and replacement parts

5. Recommend purchase of replacement parts and service needed to repair equipment

6. Provide a parts quote for parts identified to be replaced prior to replacement and purchase

7. Purchase minor parts as approved by the Code 970 Facility and Equipment Manager/Technical

Point of Contact (TPOC)

e. Repair Parts:

The contractor shall advise the TPOC if any parts replacement is not covered by warranty. Contractor shall not proceed with repairs without authorization from the TPOC or designated contracting official.

f. Workmanship:

The Contractor shall ensure that all work performed is done by certified, trained personnel to current equipment and industry standards and specifications.

g. Reports:

The Contractor shall provide maintenance logs for serviced equipment listed in Performance Requirements.

Reports to be received within 14 business days from completion of work. Contractor to invoice within 30 calendar days of Maintenance and or troubleshoot service visit.

4. SERVICE DELIVERY SUMMARY:

Performance Requirement PWS Paragraph

Performance Threshold

1. Provide Maintenance and Troubleshooting services upon request within 7 calendar days.

Paragraph 3. a 100% delivery and compliance.

2. Maintenance logs Paragraph 3. g 100% delivery and compliance.

5. QUALITY ASSURANCE

The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) which will consist, at a minimum, a written report identifying any repairs/adjustment performed for correction of potential and actual problems. The report will also state any initial “out of tolerance” measurements identified.

The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor.

6. CONTRACTOR QUALIFICATIONS/REQUIREMENTS

The Contractor shall be an authorized distributor or certified repair service technician for Industrial Vacuum Equipment Corporation.

The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

Contractor will comply with Safety and Health work practices specified in Appendix I.

Contractor will comply with environmental guidelines specified in Appendix II.

7. SECURITY

The contractor/instructor shall pass a background check to gain access onto the base. The contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor/instructor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System.

Contractor personnel must meet the requirements for unescorted entry “green badge” to PHNSY&IMF areas.

Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized, and the escort is properly briefed/knowledgeable of the area. The Contractor shall follow the requirements listed below in “ATTACHMENTS” and brief their personnel to ensure compliance. Non-compliance with applicable items in “ATTACHMENTS” is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the COR.

This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor will comply with Security requirements specified in Appendix III.

8. GOVERNMENT FURNISHED UTILITIES AND SERVICE

GENERAL: None provided. The Government will not provide any additional services, material, or government furnished equipment as part of this PWS.

UTILITIES: The contractor may utilize existing facility electrical and/or low-pressure air outlets to perform the work. However, the contractor shall be responsible for any damages that may result from the operation of contractor’s equipment.

9. ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(Revised July 2024)

APPENDIX II – Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Revised October 16, 2019

APPENDIX III - CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S CONTROLLED

INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS, AND/OR OTHER SENSITIVE

AREAS (Rev. MAY 2024)