Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT

COMMANDER, NAVY REGION SOUTHEAST

N38 FUELS REGIONAL TESTING LABORATORY CALIBRATION & MAINTENANCE

PART 1

GENERAL INFORMATION

1. Background. Commander, Navy Region Southeast (CNRSE) N38 Fuels, supports numerous homeport vessels, shore commands, other Department of War (DOW) activities. CNRSE

Fuels Department mission is to store, manage and deliver fuels to support the needs of the

Fleet. This includes operating and maintaining infrastructure to support its mission

1.1. Scope. This contract includes all functions, tasks and responsibilities normally performed by a Petroleum Analyzer Company (PAC) Certified Technician. The Contractor must provide all calibration materials, labor, and travel expenses to perform comprehensive preventative maintenance and calibration services on Herzog, Tanka, ISL, Alcor, Koehler, Lovibond, Mettler

Toledo, PCS Instruments, Falex, Stanhope Seta, Anton Paar, PAC, Phase Tech and Koehler equipment under its control. The Contractor must comply with all applicable laws and regulations, including but not limited to Federal Law, Florida State Law(s), Occupational Safety and Health Administration (OSHA) regulations, Navy and installation regulations.

1.2. Period of Performance. See schedule.

1.3. Hours of Operation. Work must be performed during the core business hours of 0700-

1530, Eastern Standard Time (EST), Monday through Friday and must not include after-hours, weekends, and holidays.

1.4. Federal Government Holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

*Additional federal holidays as authorized by the President of the United States and/or executive orders must be considered part of this list.

a. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

b. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel must not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them;

however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

c. When the DOW grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and must be guided by the instructions issued by the Contracting Officer (KO).

Changes in employee work schedules must comply with the terms and conditions of the contract, including payment provisions.

d. If Government personnel are furloughed, the Contractor must contact the KO to receive direction.

e. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor must make up all missed services within 24 hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services must not be a basis for a claim by the

Contractor for additional compensation.

1.5. Place of Performance:

CNRSE DFSP Northside 8808 Somers Rd S Jacksonville, FL 32218-0700

1.6. Type of Contract. This is a Firm-Fixed-Price Contract.

1.7. Government Point of Contact (POC). This acquisition is not technically complex and does not require a Contracting Officer Representative (COR). However, a Government POC will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted. Contact information for the Government POC will be provided at time of award.

1.8. Non-Personal Service Statement. Contractor management will ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The

Government will control access to the facility and will perform the inspection and acceptance of the completed work.

1.9. Employment of Federal Employees. The contractor must not employ or enter into a contract with any person to perform work under this contract who is an employee of the United

States Government, either military or civilian, unless such person receives approval in accordance with (IAW) applicable Federal and DOW regulations.

1.10. Conduct of Employees. Contractor personnel must not reflect discredit upon the

Government. The Contractor must ensure that personnel present a professional appearance.

Contractor personnel must observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor must ensure that any

Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor must remove from the job site any employee for reasons of misconduct or security. In accordance with DOW Directive

5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Attention should be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The

Contractor must ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor must ensure no contractor employees conduct political related activities or events on United States of America (USA) Facilities.

1.10.1. Employee Uniforms. All Contract personnel must be clearly identified (e.g. company shirt, pin, visible company ID, etc.) in a visible location to who their employer is.

1.10.2. Contractor Vehicles. All Contractor vehicles must be readily identifiable. Identification must include displaying Contractor’s name in a clear and unobstructed location on the vehicle.

Motor vehicles entering DFSP Northside Operational Area must be properly licensed, insured, and registered with the Installation Access Pass Office.

1.10.3. Contractor Advertising. The Contractor must not place or display advertising of any kind on Government property.

1.10.4. Special Qualifications. Technician(s) must be qualified to maintain each piece of listed equipment per manufactures’ procedures.

1.11. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees must be accountable solely to the Contractor, not the Government.

The Contractor, in turn, must be accountable to the Government for Contractor or Subcontractor employees.

2.1. Utilities. The Government will provide the following utilities; existing facility electrical outlets may be utilize to perform work. However, the Contractor must be responsible for any damages that may result from the operation of Contractor’s equipment. If utilities are furnished, the following is required: The Contractor must instruct employees in utilities conservation practices. The Contractor must be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.1.2. Materials. The Government will not provide technical information, technical reference manual and/or drawings of systems or equipment.

PART 2

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. Contractor Furnished Items and Responsibilities.

3.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

3.1.1. The Contractor must provide all parts, calibration materials, labor, supervision, transportation, vehicles, supplies, equipment, materials, and travel expenses required to perform work under this contract.

3.2. Facility Clearance. In accordance with current DOW and Homeland Security requirements, performance of all work under this contract is restricted to US Citizens and US Nationals only. The Contractor must provide proof of this requirement upon request of the

Government POC.

Security Requirements. This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Should contractor personnel receive or suspect they have learned of classification information beyond their level of clearance, the Contractor must identify and immediately report suspicions to the Government POC.

Confidentiality. This project, all materials provided to the Contractor by the Government, test results, conclusions, and recommendations obtained thereof from the Contractor must be considered Government property. The information must not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the

Government without the Government’s express consent.

3.3. Materials. The Contractor must provide all materials needed to maintain listed equipment

3.4. Equipment. The Contractor must provide all equipment needed to maintain listed equipment.

3.5. Responsibilities of the Contractor.

a. The Contractor must provide a safe working environment for all persons in his/her employ as prescribed by Engineering Manual (EM) 385-1-1, “General Safety Requirements” and 29

CFR 1910 “Occupational Health and Safety”. The Contractor must be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

b. Contractor must exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements.

Contractor must be responsible for all loss or damage or whatsoever kind and nature to all

Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor must, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

d. The Contractor must also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

PART 3

SPECIFIC TASKS

4. General. The Contractor must provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project as defined in this PWS to meet the performance requirements, except for those items specified as

Government furnished property and services.

4.1. Preventative Maintenance, Calibration and Certification Service: The Contractor must provide a PAC Certified Technician to perform preventive maintenance, and calibration service on the following equipment located at the CNRSE DFSP Northside Fuels Testing Lab in

Jacksonville, Florida.

Manufacturer Model Number Description Serial Number

Koehler K71000 Automatic Flash Point Tester BJ42012006

Koehler K71000 Automatic Flash Point Tester K7100010048L

Koehler K27100 Carbon Residue Tester K2710010048L

Koehler K33780 Gum Residue Tester R003185017

Koehler K25310 Copper corrosion Tester R61090204-B

Koehler K600X2 Heated Oil Test Centrifuge 100037C

Koehler K43025 Foaming Test for Lubricating Oil 193704

Lovibond PFXI series Colorimeter 103315

Lovibond PFXI series Colorimeter 106930

Mettler Toledo XSR104 Balance Micro B932086481

Mettler Toledo XPR26 Balance Micro B925831764

PCS Instruments HFRR Lubricity Tester D1853

Falex Falex 400 JFTOT 400-1623

Falex Falex 400 JFTOT 400-1747

Falex Falex 400 JFTOT 400-1567

Falex ETR 430 Ellipsometer D5081

Stanhope Seta FIJI FAME 1045567

PAC Optidist Opti Distillation Analyzer 10292

PAC Optidist Opti Distillation Analyzer 7469

PAC Optidist Opti Distillation Analyzer 9791

PAC Optiflash PM Flash Point Closed Cup Tester 703

PAC Optiflash PM Flash Point Closed Cup Tester 1394

PAC Optiflash PM Flash Point Closed Cup Tester 289

Phase Tech JFA 70XI Freeze Pour Point 201930891

Phase Tech PSA 70XI Freeze Pour Point 20243147

PAC HVM472 Viscometer 196721338

PAC Elements Sulfur/Nitrogen Tester NL91900303

4.1.1. Preventative Maintenance. The Contractor must perform all Original Equipment

Manufacturers (OEM) recommended preventative maintenance (PM) procedures, diagnostics and calibrations, to ensure reliable and continuous performance of equipment within tolerances and specifications of the manufacturer. PM includes incidental parts replacement (provided by the government for non-PAC equipment), as required, to maintain equipment operability and performance.

4.1.2. Software and Firmware Updates. The contractor must perform all software and firmware updates during the scheduled PM service and system operations must be inspected to verify operational usage prior to departure.

4.1.3. Technical Service Support. The contractor must provide telephone and technical service support between the hours of 0700 through 1530, Eastern Standard Time (EST), Monday through Friday for the duration of the contract.

4.1.4. Instrument Training. Every year, during the scheduled PM service, the contractor must provide training for up to three (3) government personnel on the proper use, one off calibration, and troubleshooting of one of the seven (7) units listed below. The contractor will be given a minimum of six (6) months’ notice of which one (1) instrument the customer would like training on. CNRSE N38 Fuels instrument will be used for training purposes if the

Contractor cannot provide a loaner unit. Training must equal four (4) days or less per year.

Training must include how to use the instrument, what the instrument is used for, how to one off calibrate and trouble shoot the instrument, and answers to any user’s questions.

Instruments to conduct training on:

Manufacturer Model Number Description Serial Number

Falex Falex 400 JFTOT FALEX400-PM

PCS Instruments HFRR Lubricity Tester HFRR-PM

PAC Elements Sulfur/Nitrogen Tester NL91900303

4.2. Deliverables.

At the time of calibration, affix a certificate of calibration and a sticker each piece of equipment.

It should contain the following info:

Model #, Date of calibration, Serial #, Performed by , And next calibration due.

4.2.2 Field Report. The contractor must deliver a field report to the Government POC, no later than five (5) business days after performance via email, which must describe the PM performed, any parts replaced and operational test results of equipment to ensure that equipment is performing within OEM tolerances and specifications.

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

REQUIREMENT

PWS PARAGRAPH PERFORMANCE THRESHOLD

1. Perform all tasks as described in this

PWS.

Paragraph 4.1

100% PM, Preventative maintenance and calibration services performed on instruments.

100% - Training attendees’ complete training with knowledge of what the instrument is used for and how to use the instrument and the ability to one off calibrate and troubleshoot the instrument.

DELIVERY

REQUIREMENT

PWS PARAGRAPH DELIVERY THRESHOLD

1. Provide a field report after PM is completed no later than five (5) business days after performance.

Paragraph 4.2.2

100% delivery of the field report and certificate of calibration

4.3. Inspection Requirements. The Contractor must provide quality services and/or products IAW this contract.

4.3.1. When the Contractor’s performance is unsatisfactory; a CDR must be issued. If a CDR must be issued, the Contractor must reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.

Defense Biometric Identification System (DBIDS). DBIDS is a DOW-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DOW installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To obtain base access, an individual needs to acquire DOW sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

https://www.cnic.navy.mil/om/dbids.html.