Performance Work Statement (PWS).pdf

Performance Work Statement for

Maintenance and Repairs for Chillers

In Support Of

Air Force Research Laboratories (AFRL)

711th Human Performance Wing (711th HPW)

6 February 2026

711 HPW / RHB

Air Force Research Laboratories

Air Force Materiel Command

TABLE OF CONTENTS

SECTION I - OVERVIEW

I.1. Overview

I.2. SCOPE

I.3. PERIOD OF PERFORMANCE

I.4. Definitions

SECTION II - GENERAL INFORMATION

II.1. NON-PERSONAL SERVICES

II.2. BUSINESS RELATIONS

II.3. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

II.4. ENVIRONMENTAL CONTROLS

II.5. SAFETY REQUIREMENTS

II.6. ADDITIONAL LABOR REQUIREMENTS

II.7. QUALITY ASSURANCE

II.8. SECURITY

II.9. TRAINING

II.10. CONTRACTOR FURNISHED ITEMS AND SERVICES

II.11. RECORDS

II.12. OTHER GENERAL INFORMATION

SECTION III - BASE SUPPORT SERVICES

III.1. BASE SUPPORT PROPERTY

III.2. BASE SUPPORT FACILITIES

III.3. BASE SUPPORT SERVICES

SECTION IV - GOVERNMENT FURNISHED PROPERTY AND SERVICES

IV.1. GENERAL INFORMATION

IV.2. GOVERNMENT-FURNISHED PROPERTY

IV.3. GOVERNMENT-FURNISHED VEHICLES

SECTION V - SERVICES TASKS

V.1. SCOPE OF WORK

V.2. WORK ISSUING / MONITORING

V.3. SUPPORT TASKS

V.4. START-UP PLAN/PHASE-OUT

V.5. OPERATIONAL PLAN

SECTION VI - CONTRACT DATA REQUIREMENTS

SECTION VII - SURVEILLANCE SUMMARY

SECTION VIII - Equipment Manuals

SECTION IX - APPLICABLE Instruction DOCUMENTS

SECTION I - OVERVIEW

I.1. OVERVIEW

I.1.1. ORGANIZATIONAL MISSION

I.1.1.1. The Air Force Research Laboratories (AFRL), 711th Human Performance Wing (711 HPW) discovers, develops, and delivers integrative human performance knowledge, technology, and solutions, supporting ready forces, ready future forces, and ready medics. The 711 HPW conducts efforts in support of human performance in aerospace including the centrifuge and research altitude chambers

I.2. SCOPE

I.2.1. The scope is to provide regular system health checks, preventative/routine maintenance, repairs, onsite training, and access to a technical support team in support of three industrial chillers and their subcomponents which consist of, but not limited to: magnetic drive pumps, piping, electrical connections, regulator valves, pneumatic actuators, gauges and indicators, heat exchangers, AC drives, and input modules. The Contractor shall identify and provide all required resources to conduct this effort in accordance with the chiller tanks maintenance manuals and appropriate local regulations and local engineering staff. The Contractor shall provide personnel, equipment, materials, supervision, and all items to include on-site services necessary to perform support services at Wright-Patterson Air Force Base, Area B, building 850. All work shall comply with applicable security and safety provisions, as well as all federal, state, and local laws, regulations, instructions, and policies. All work shall be defined by specific Work Requests (see Paragraph V.2).

The Contractor shall provide all services in accordance with the requirements outlined in the Performance Work Statement (PWS).

I.2.2. OBJECTIVE

I.2.2.1. The objective of this effort is to provide preventative maintenance, regular checkups, diagnostics, troubleshooting, and repairs of three highly specialized chiller tanks and their subcomponents supporting the Research Altitude Chambers (RAC) at Wright-Patterson Air Force Base (WPAFB), OH

I.3. PERIOD OF PERFORMANCE

I.3.1. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years for a total of 60 months.

I.4. DEFINITIONS

I.4.1. “Specialized services” shall be defined as “one-time services of personnel, laboratories, and equipment which may be required to provide completeness and continuity of the overall efforts and for which cannot be performed by the personnel or equipment regularly assigned to the contract.”

Specialized services shall only be used to accomplish PWS elements in exceptional cases.

I.4.2. “Chiller(s)” shall be defined as the three industrial chillers: Two Budzar manufactured Chillers model numbers LW-370-C2S2-FCB-01 and LW-200-C2S2-FCB-01 with the following serial numbers 200907-15514-1 and 200907-15514-2, respectively; the third chiller is manufactured by Carrier with the model number 30RAP060. Chiller subsystems that are inherent to the proper operation of said systems are included in the definition of “Chillers.”

SECTION II - GENERAL INFORMATION

II.1. NON-PERSONAL SERVICES

II.1.1. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual Contractor employees. The Contractor shall manage its own employees and guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, or are outside the scope of this task order, the Contractor shall notify the Contracting Officer (CO) immediately.

II.1.2. The Contractor shall not perform any inherently governmental functions (as defined by FAR Subpart 7.5). The Contractor shall not counsel, mentor, make judgment and/or discretionary decisions or perform any other activities related to supervision of Government personnel. If the Contractor believes that any actions constitute or are perceived to constitute inherently Governmental functions, the Contractor shall notify the CO immediately.

II.2. BUSINESS RELATIONS

II.2.1. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement: the timeliness, completeness and quality of problem identification, corrective action plans, timely identification of issues, effective/responsive management of subcontractors, customer satisfaction, and professional and ethical behavior of contractor personnel.

II.2.2. Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. In the event of a particular need to subcontract services, written approval from the CO is required.

II.3. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

II.3.1. Contractor personnel may receive, have access to or participate in the development of proprietary data or information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

II.4. ENVIRONMENTAL CONTROLS

II.4.1. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of this task order. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist.

II.4.2. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor, its Subcontractors, and its Suppliers shall immediately report the incident to the

Emergency Response at 911. The liability for the negligent spill or release of such substances rests solely with the Contractor.

II.5. SAFETY REQUIREMENTS

II.5.1. In performing work under this task order, the Contractor shall comply with all applicable Federal, State, Local, WPAFB, and organizational laws, regulations, or requirements. The Contractor shall:

a) Take immediate precautions for safety and mishap prevention purposes.

b) Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of the Occupational Safety and Health Administration (OSHA) and to coordinate said compliance issues with the Contractor.

c) Record and report promptly to the CO or designated Government representative all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

d) In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

e) If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

f) Include a clause in each subcontract requiring the subcontractor’s cooperation and assistance in accident/mishap reporting and investigation.

II.5.2. It is the applicable Contractor’s sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Contractor shall enact appropriate measures to ensure the Contractor reacts promptly to investigate, correct, and track alleged safety & health violations and/or uncontrolled hazards in Contractor work areas.

II.5.3. The Contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resultant contract.

II.5.4. The Contractor will adhere to all safety regulations including proper OSHA lockout/tagout procedures.

II.6. ADDITIONAL LABOR REQUIREMENTS

II.6.1. The Government reserves the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status, whose actions, while assigned to this task order, clearly conflict with the interests of the Government. The reason for removal will be fully documented in writing by the CO. When and if such removal occurs, the Contractor shall fill the vacant position in accordance with this PWS and the Contractor’s proposed staffing plan.

II.6.2. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. While working under this task order on Department of Defense property, all Contractor personnel shall be required to wear any mandated identification indicating they are contractors, unless precluded by mission or safety.

II.6.3. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation, DOD 5500.7R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to Air Force policies.

II.6.4. The Contractor shall provide personnel possessing qualifications, education, and experience which reflect an ability to perform all responsibilities and satisfy the requirements of this PWS.

II.7. QUALITY ASSURANCE

II.7.1. The Government will evaluate the Contractor’s performance under this task order. The CO will notify the Contractor of unacceptable services. The Contractor initialing the unacceptable observation does not necessarily constitute Contractor concurrence with the observation, only acknowledgment that the Contractor has been made aware of the defective performance. Any action taken by the CO, as a result of surveillance, will be according to the terms of this task order.

II.8. SECURITY

II.8.1. The Contractor shall comply with all applicable Federal, State, Local, WPAFB, and organizational laws, regulations, or requirements. The Contractor shall coordinate with the CO to escort its sub- Contractors and vendors on and off WPAFB.

II.8.1.1. US Citizen Requirement. Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology networks in connection with the work on this contract must be U.S. citizens. Possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the CO prior to providing access. The above requirements are in addition to any other task order requirements related to obtaining a Common Access Card (CAC).

II.8.1.2. Foreign Nationals. A foreign national is defined as all persons not citizens of, not nationals of, or immigrant aliens to the U.S. Some materials may be marked NOT RELEASABLE TO FOREIGN NATIONALS (NOFORN) and may be passed to the Contractor in support of various tasks issued under this task order. Any Foreign National will be prohibited from reviewing material with this handling caveat. Per DoD 5220.22-R, dated 17 Feb 87, paragraph 1-237, Immigrant alien is defined as any person lawfully admitted into the U.S. under an immigration visa for permanent residence.

II.8.1.3. Counterintelligence Measures. If required, Contractor will Cooperate with DoD Counterintelligence (CI) entities to address threats related to foreign intelligence activities. Report suspicious activity, insider threats, or other potential CI concerns to the appropriate DoD agency or security office in compliance with DoDI 5240.06 and related policies

II.8.2. Information Security

II.8.2.1. The Contractor shall provide Information Security and Force Protection training as defined by Air Force Instruction (AFI) 31-401 (Information Security Program Management) and AFI 10-245 (Air Force Antiterrorism Standards). The Contractor shall participate in the 711 HPW sustained Information Security and Force Protection/Anti-terrorism training or include this training as part of their on-going security program. The 711 HPW Security Manager will evaluate the training posture of AF contract activities and operations. This requirement is set forth in AFI 31-40, AFI 10-245 and applicable Air Force Materiel Command (AFMC) and local supplements.

II.8.2.2. Contractor personnel shall not release or remove system documentation, data, information, photos, drawings or reports generated by or through use of Government systems. All requests for information shall be forwarded to the CO.

II.8.2.3. The Contractor shall not divulge any information regarding files, data, process activities/functions, user IDs, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standard of conduct. Contractors will require access to Government Automated Information Systems (AIS) and shall have background investigations and security awareness training completed prior to the start of task order performance. When the period of performance is complete and/or contractor personnel leave work on this project, they will have until end of day to terminate all their network user accounts and to return all access cards and base identification badges.

II.8.3. Physical Security

II.8.3.1. Identification Credentials. The Contractor shall complete all required requests for identification credentials for each employee of the Contractor requiring access to the WPAFB and building 850.

The Government will provide completed credentials when properly requested, which shall be issued, displayed, and surrendered in accordance with (IAW) AFIs and local policies.

II.8.3.2. Key Control. The Contractor shall establish and implement methods of tracking all keys/key cards issued to the Contractor or its employees, by the Government, and ensure all keys/key cards are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop written procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

II.8.3.2.1. The Contractor shall report to the CO any occurrences of lost or duplicated keys as soon as it becomes known.

II.8.3.2.2. In the event keys, other than master keys, are lost or duplicated by contractor personnel the Contractor shall, upon request of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated by Contractor personnel, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

II.8.3.2.3. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

II.8.3.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan.

II.8.4. Subcontracting Work. The Contractor must submit a DD Form 254 for all assigned subcontractors within 30 calendar days of establishment of the subcontract.

II.8.5. Operations Security. General Operations Security (OPSEC) procedures, policies and awareness are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information. OPSEC will be applied throughout the life cycle of the contract.

The Critical Information and Indicator List (CIIL) and the OPSEC Plan will be provided upon request by AFRL/RH Information Protection Office. While working on the government installation, OPSEC guidance and OPSEC training will be provided by AFRL/RH Information Protection Office. This training will ensure contractors are familiar with RH’s CIIL and OPSEC Plan as it pertains to their contract. The contractor shall apply OPSEC in their management of their current program IAW AFI 10-701 Operations Security. All contractor personnel require a minimum of a Tier 1 background check (T1)/SF85 for any position that requires access to the internet, use of automated information systems to cover standalone computers or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any requirement. The investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoDM 5200.02_AFMAN 16-1405, Air Force Personnel Security Program. All documentation required for security certification shall be the responsibility of the contractor. The minimum security clearance level for contractors performing work on this PWS is Public Trust. All documents, including papers, abstracts and posters shall be cleared by AF prior to public release.

II.8.6. Communications Security. Communications Security (COMSEC) Compliance policy will require Contractor to safeguard all communications and ensure compliance with DoDI 8523.01 (Communications Security). Use approved encryption methods to protect classified and Controlled Unclassified Information (CUI) during electronic transmission. Prevent unauthorized access to COMSEC materials and report any loss or compromise of such materials immediately.

II.8.7. Training and Awareness. The Contractor shall: Provide OPSEC awareness training to all personnel, ensuring understanding of CI and COMSEC requirements, as well as their role in protecting critical information. Ensure personnel complete any government-mandated OPSEC or COMSEC training prior to beginning work and on an annual basis thereafter.

II.8.8. Incident Reporting. The Contractor shall immediately report the following to the CO, Contracting Officer’s Representative (COR), or RSIS Security Office: Any suspected or confirmed OPSEC, CI, or COMSEC violations. Unauthorized disclosure, loss, or compromise of classified, CUI, or sensitive information. Indicators of insider threats or foreign intelligence activities. Reports shall comply with procedures outlined in AFI 10-701 and DoDI 5240.06.

II.8.9. Subcontractor Compliance. The Contractor shall ensure all subcontractors adhere to OPSEC, CI, and COMSEC requirements outlined in this PWS. Subcontractors must incorporate equivalent protections and training into their operations.

II.8.10. Non Compliance. Failure to comply with OPSEC, CI, or COMSEC requirements may result in suspension of access to classified information, work stoppage, or termination of the contract for default.

II.9. TRAINING

Government-provided training of Contractor personnel shall not be authorized, unless the using activity can certify that the complexity of the original requirement has changed or increased within the original scope of the task order, to the extent that additional training is required. Subject certification shall be approved by the CO.

Training at Government expense will only be conducted for such systems/equipment which are purchased by the Contractor or the Government during the course of performance of this task order, and which are not similar to systems already in use. Any training at Government expense must have prior approval coordinated through the CO. Such training would be obtained either from the equipment manufacturer or qualified subcontractors via subcontract, because the Government will not provide the training.

II.9.1. All other authorized training of Contractor personnel shall be at the Contractor’s expense.

Training in the handling of hazardous materials shall be the Contractor’s responsibility.

II.10. CONTRACTOR FURNISHED ITEMS AND SERVICES

II.10.1. Except for those items or services specifically stated by this PWS to be Government-furnished, the Contractor shall furnish everything required to perform this contract.

II.11. RECORDS

II.11.1. All records, files, documentation, and software provided by the Government or generated in the performance of this task order become and remain Government property. All such records, files, documentation, and working papers, which this task order requires the Contractor to maintain, shall be maintained in accordance with AFI 33-322 (Records Management and Information Governance Program) and AFI 33-322_AFRLSUP (AFRL Records Management (RM) Program). The Contractor shall not dispose of any records without prior written approval of the Unit Record Manager (URM) evidenced by the URM’s signature on the SF 135. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record, within five (5) working days of receipt of the request. The Contractor shall ensure Level 1, General Records Awareness Training, is completed annually by all of its employees.

II.11.2. The Contractor will keep a detailed and accurate record of all maintenance actions performed, including component replacements, adjustments, and repairs

II.11.3. The Contractor will maintain a calibration log, recording items sent to and received from calibration services

II.12. OTHER GENERAL INFORMATION

II.12.1. Normal Hours of Operation. The Contractor shall perform the services required under this task order anytime during the standard business hours of operation of the building which are Monday- Friday from 0730-1630. Periods may be adjusted to account for unique mission requirements.

Overtime may be required on an intermittent basis during the period of performance of this program with prior CO approval. The Contractor shall not perform overtime work without prior written approval of the CO.

II.12.2. Legal Holidays. Federal law (5 U.S.C. 6103) establishes public holidays for Federal employees, published by the Office of Personnel Management (OPM), and will be observed under this contract.

The Contractor’s employees are not required to perform services on legal holidays and/or the day of Government observation if legal holiday falls on the weekend. However, dire and urgent repairs/maintenance for systems support may require work to be performed on holidays.

SECTION III - BASE SUPPORT SERVICES

III.1. BASE SUPPORT PROPERTY

III.1.1. The Contractor shall be provided access to the systems known as the “Chillers” and pertinent subsystems in Building 850. The Contractor is responsible for safeguarding all Government equipment in which the Contractor has access and authority to use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The Contractor is responsible for any loss or damage to equipment resulting from any actions of the Contractor or one of their subcontractors.

III.2. BASE SUPPORT FACILITIES

III.2.1. The Government will furnish or make available facilities.

III.2.2. No hazards have been identified that have not been mitigated. Should a hazard be subsequently identified, the Government corrects OSHA hazards according to base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities.

III.2.3. Prior to any modification of the facilities, the Contractor shall furnish the CO with documentation describing in detail the modification requested. No alterations to real property shall be made without specific written permission from the CO and shall be within the scope of this task order.

III.2.4. These facilities shall only be used in performance of this task order.

III.3. BASE SUPPORT SERVICES

III.3.1. Utilities. Within the Government provided facilities, the Government will furnish electricity, water, sewage, and heating for facility.

III.3.2. Custodial Services. The Government will provide custodial service to the extent provided in the Base Custodial Contract(s) for the facilities utilized in performance of the task order. The immediate work area surrounding the Chillers and subsystems must be free and cleared of debris after maintenance or repairs have been accomplished by the contractor

III.3.3. Refuse Collection. The Government will provide for refuse service to the extent provided in the Base Custodial Contract(s) for the facilities utilized in performance of the task order. The Contractor will place refuse in central collection locations.

III.3.4. Real Property Maintenance. The Government will provide maintenance and repair of real property facilities as defined by Civil Engineering. The Contractor shall notify the COR or Government representative of all real property maintenance and repair requirements.

III.3.5. Base Civil Engineering. The Government will provide fire prevention and protection; inspection and maintenance of Government furnished fire extinguishers and systems; pest control; and grounds maintenance.

III.3.6. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill during the performance of this task order. The Contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

III.3.7. Security Forces. The Government will provide general on-base Security Forces service. Security Forces telephone extension is 9111 for emergencies, and (937) 257-6516 for routine calls

SECTION IV - GOVERNMENT FURNISHED PROPERTY AND SERVICES

IV.1. GENERAL INFORMATION.

IV.1.1. The Government shall provide the facilities, equipment, materials, and services listed below.

IV.2. GOVERNMENT-FURNISHED PROPERTY

IV.2.1. Certain areas within these facilities are excluded for security reasons and access to these areas will not be required for performance on this task order. The Government shall furnish the Contractor with all available past maintenance and past performance logs and records required to accomplish the maintenance/repairs specified in the PWS for the Chillers and their subsystems.

IV.2.2. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, all Government facilities, property, equipment, and materials shall be secured. The Contractor shall sign hand receipts for all accountable equipment and shall be held responsible for the control and use of said equipment while it is hand-receipted to the Contractor.

IV.2.2.1. The Contractor shall submit requests for replacement of Government-furnished equipment to the CO for processing and approval. All requests shall specify the reason for the replacement request.

IV.2.2.2. A joint inventory of property shall be conducted by the Contractor and a Government representative within the first 60 days and last 60 days of the task order or order

IV.2.2.3. Upon receipt of Government Furnished Property (GFP), the Contractor shall be liable for the loss or damage to Government furnished property beyond normal wear and tear in accordance with any applicable clauses of the task order concerning, "Government Furnished Property". All GFP in need of repairs/maintenance shall be repaired/ maintained by the Contractor within 30 days of discovery. All repairs/maintenance not performed by the Contractor shall be done at the Government's option and at the Contractor's expense. In the case of damaged GFP, the amount of compensation due the Government by the Contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value (75% of the costs to replace such item).

In the case of items lost or damaged beyond economical repair, the amount of the Contractor's liability shall be the depreciated replacement value of the item, which is determined by the CO.

IV.2.2.4. When GFP is determined by the Contractor to be beyond economical repair, it shall be certified by the CO as condition condemned and reported to the Property Administrator/Plant Clearance Officer for disposition. Upon completion of the task order, any remaining GFP shall be returned to the Government.

IV.2.2.5. The provisions of the Government lease agreements setting forth liability for loss or damage to leased equipment will be made available for the Contractor upon written request to the CO.

IV.2.2.6. The initial stock of materials will be inventoried prior to task order start by the Contractor and a Government representative designated by the CO. Any missing or additional items shall be annotated on the inventory and the CO notified.

IV.2.3. All records, files, documents, and work papers provided by the Government or generated in support of this task order are Government property and shall be maintained in accordance with AFI 33-322 (Records Management and Information Governance Program). At the time of disposition, the Contractor shall box, label contents, and turn them over to the CO. If there is no CO, the records will be turned over to the CO. SF 135, Records Transmittal and Receipt, will be prepared for all records transferred. Record transferred to the Contractor shall be returned to the Government within 30 days of the conclusion of the task order.

IV.3. GOVERNMENT-FURNISHED VEHICLES

IV.3.1. General. The Contractor shall be responsible for the Government provided vehicles as described in all applicable Federal, State, Local, WPAFB, and organizational laws, regulations, or requirements. AFI 24-301 Ground Transportation and AFMAN 24-306 Operation of Air Force Government Motor Vehicles apply to operation of Government Motor Vehicles. A state driver’s license is required for vehicles less than 26,000 lbs. Gross Vehicle Weight. For vehicles over 26,000 lbs. Gross Vehicle Weight, the driver is required to possess a valid commercial driver’s license.

AFRL/RQVX currently possesses one (1) 6K forklift and one (1) scissor-lift.

IV.3.2. Vehicle Maintenance. The Contractor shall perform operator’s maintenance and deliver its assigned Government-furnished vehicles to the base vehicle maintenance facility for required maintenance. The Contractor shall be responsible for repair costs which are caused by accident damage, vehicle abuse or other damage beyond fair wear and tear. The Government will furnish all fuel, engine oil, and related petroleum products for Government furnished vehicles to perform work listed herein.

SECTION V - SERVICES TASKS

V.1. SCOPE OF WORK

V.1.1.1. Contractor’s support services are necessary for ensuring the continuing operational readiness of the Chillers. Support services may include assembly, on-site calibration, inspection, operation, modification, maintenance, and/or repair. Equipment consists of special configuration of electronic and mechanical devices, instruments, and systems that are utilized in advanced research programs.

The Contractor shall perform work to include, but not limited to:

- Performing maintenance/repair tasks outlined in the Chillers Systems Manuals o Preventive Maintenance (PM): Performing scheduled inspections, tests, and services to identify and mitigate potential failures before they occur. This includes daily, weekly, monthly, quarterly, semi-annual, or annual PM tasks.

o Corrective Maintenance: Identifying and resolving failures or malfunctions through troubleshooting, component replacement, adjustments, calibration, and repair o General Cleaning: Performing routine cleaning procedures to maintain system hygiene and prevent the buildup of contaminants

- Performing troubleshooting and diagnostic procedures to isolate failures or out-of-tolerance components

- Performing periodic calibration of system components, including sending items out for calibration, to ensure accuracy and adherence to performance specifications. Adjusting or calibrating components to restore operational condition

- Verifying torque settings on critical fasteners to ensure proper assembly and prevent loosening

- Removing and replacing failed components or assemblies

- Diligently implementing record keeping procedures pertaining to maintenance tasks and consumed materials

- Performing lubrication procedures

V.1.2. The Contractor is responsible for procurement of materials and specialized equipment and specialized services. The materials shall consist of replacement parts, critical spares, equipment, expendable supplies, manufacturer's literature, and drawings which are not available through normal Air Force procurement procedures in sufficient time to meet the urgency of support requirements.

V.1.3. If requested in urgency, the Contractor shall expedite material/equipment acquisitions, and/or repair support to meet the Government requirements.

V.2. WORK ISSUING / MONITORING

V.2.1.1. The Contractor shall provide, IAW the maintenance schedule developed, execution oversight and quality control for all work performed by the Contractor technical support staff to include modification, repair, assembly, setup and tear down activities.

V.2.1.2. The Contractor shall utilize available Contractor resources to meet project work schedules and requirements; shall reallocate Contractor personnel resources in response to changes in work area requirements, delays, or stoppages; shall have the ability to develop with the Government alternate approaches and solutions to resolve experimental, operational and facility issues. The Contractor shall minimize negative impact on the cost, schedule, and performance of all facility projects. The Contractor shall have sufficient written and oral communication skills to provide work area documentation and progress reports and shall document work efforts using the Microsoft Office Suite and other software compatible with Government systems.

V.2.1.3. The Contractor's support may be short notice. Support of these short-notice work requests may also require the Contractor to expedite material and/or equipment acquisitions.

V.2.2. The Contractor shall notify the Government lead or CO verbally upon discovering all problems which affect the schedule. The Contractor shall document these problems in writing.

V.2.3. If requested, the Contractor shall be responsible for providing emergency diagnostic and repair services in the event of systems failures during off-duty days and in the event of equipment failure and malfunction. If the malfunction or failure is deemed by the Government to produce a work stoppage situation, the Contractor shall provide diagnostic and repair support to resolve the system failure or malfunction. If the malfunction or failure presents a hazard to personnel or equipment, the Contractor shall immediately notify the Government activity lead and the CO verbally and in writing.

V.3. SUPPORT TASKS

V.3.1. MATERIAL PURCHASES

V.3.1.1. The Contractor may be required, unless otherwise directed by the Government team, to provide materials required to maintain and upgrade the designated equipment and instrumentation for continuous and reliable operation. The materials authorized for purchase under this task may include purchase of manufacturers' literature and drawings, replacement parts, components, hardware, tools, equipment, software and specialized services associated with these items.

V.3.1.2. The Contractor is responsible for ensuring all purchasing of material and specialized services complies with all provisions of the task order.

V.3.1.2.1. REPLACEMENT PARTS AND SPARES

V.3.2. Unless otherwise stated by the CO, the Contractor shall purchase serviceable replacement parts, spares, supplies and system components as may be required to overhaul, modify, fabricate, repair, calibrate and/or inspect the equipment and instrumentation covered in this PWS. In the current context, calibration implies checkout and validation.

V.3.2.1.1. DIRECT PURCHASE OF SPECIALIZED SERVICES

V.3.2.1.1.1. Specialized Services shall only be used to accomplish non-routine PWS elements in exceptional cases. Prior to subcontracting for each service, the Contractor shall obtain approval from the CO.

V.3.3. DELIVERY

V.3.3.1. The Contractor shall ensure all timeframes for delivery of all materials to the work site are met.

V.3.3.2. The Contractor shall inspect the materials received from vendors to ensure they meet the designated procurement specification and are in good condition. The Contractor shall ensure that acquired material is properly processed for identification in the appropriate electronic database or information resource. These information resources are those necessary to track Stock Management, Equipment Management, Tool Control, Automated Data Processing Equipment, Hazardous Waste and Materials (HAZMAT) and PM/Preventative Maintenance Inspection (PMI).

V.3.4. DOCUMENTATION

V.3.5. The Contractor shall document all modifications made to test control/data system hardware and equipment. The Contractor shall document all PM/PMI and other maintenance activities. The Contractor shall maintain all manufacturers’ documentation for equipment purchased under the task order for the life of the task order. Mechanical and electrical test apparatus purchases shall also be documented.

V.3.5.1. The Contractor shall use Government-furnished forms, databases, and tools, where available.

The Contractor shall comply with applicable AFIs and local policies.

V.3.5.2. The Documentation task is understood by the Government to be a subset of all other tasks within this task order, regardless of specific identification within the task description.

V.3.6. TOOL MANAGEMENT

V.3.7. When performing work, contractor shall furnish and provide their own tools to accomplish tasks and work. The Contractor shall provide, as required, advice to government maintenance teams on appropriate tool selection, including assisting in procurement of tools not currently in inventory.

V.3.8. HAZARDOUS MATERIALS AND WASTE HANDLING

V.3.8.1. The Contractor shall manage any HAZMAT IAW all applicable Federal, State, Interstate, and Local laws; Department of Defense, Air Force, Air Force Occupational Safety and Health, and supplemental regulations, policies, procedures, and instructions; and local policies.

V.3.8.2. Contractor shall request approval if introducing a new hazardous material to the task or workspace

V.3.8.3. If requested, the Contractor shall write a Hazardous Communication Plan and a Spill Response Plan for each area with hazardous materials if introducing a new hazardous material and shall only apply to the new material. The Contractor shall be responsible for the procurement, storage, tracking, control, and disposition of hazardous materials and waste.

V.4. START-UP PLAN/PHASE-OUT

V.4.1. The Contractor shall plan for and implement measures to assume full responsibilities from the incumbent Contractor with minimal interruption in activities. The Contractor shall ensure a smooth transition and shall ensure that personnel are qualified in such a manner that no facility downtime is experienced during task order start-up. In the event a test is in progress at the time of start-up, the Contractor shall ensure that start-up procedures do not adversely affect the test; additionally, the contractor shall ensure that start-up procedures do not lead to any delays in testing which will occur after start-up.

V.4.2. To ensure a smooth transition in the change of work effort from the current task order, the incumbent Contractor shall conduct a phase-in period to familiarize supervisors, key personnel, and staff from the successor Contractor with equipment, reporting, work scheduling, and procedures.

This phase-in period shall not interfere with facility operations and other related experimental activities. Arrangements for access to Government facilities will be made with the Program Manager.

V.4.3. If there is a change in contractor or if the operation reverts to in-house, the incumbent Contractor shall provide familiarization to the Government or follow-on Contractor, whichever the case may be. During the phase-out/familiarization/phase-in period, the incumbent shall be fully responsible for completing the requirements of the PWS. In the event the follow-on task order is awarded to other than the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly changeover to the successful Contractor.

V.4.4. With regard to the successor Contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

V.4.5. During the phase-in period and at contract termination/expiration, the incumbent Contractor shall perform a joint inventory of warehoused assets (such as tools, stock, HAZMAT, etc.) with the follow-on Contractor and/or the Government. The timeframe for completion of this inventory shall be negotiated with the follow-on and incumbent Contractors, customers, and the CO. Both the follow-on and incumbent Contractor shall certify the updated automated inventory as to its accuracy. The incumbent Contractor is then responsible to update the automated inventory as necessary, to include any discrepancies found during the joint inventory and provides this inventory, via email or written copy, to the follow-on Contractor within five (5) days after inventory certification.

V.5. OPERATIONAL PLAN

V.5.1. The Contractor shall plan for and implement effective and efficient operating and control systems. The systems include receiving, planning, and control of specific work assignments, a computer-based material acquisition and control system, a computer-based, man-hours tracking and reporting system, and a financial control and reporting system. These systems shall be placed in operation at the beginning of the program. A list of all programs and respective numbers will be provided at task order award or as projects are assigned. The Contractor shall list all vendors from whom purchases have been made throughout the fiscal year.

SECTION VI - CONTRACT DATA REQUIREMENTS

CDRL # Title Frequency Description

A001 Funds and Man- Hour Expenditures Report

Quarterly Details the total labor hours expended on the project within a specific reporting period, providing a breakdown by employee, job title, hours worked, task codes, and associated labor costs. Submitted quarterly by the 5th business day following the end of the reporting period, the report includes both direct and subcontractor labor, complete with a summary page, detailed breakdown, and variance analysis against planned figures. Delivered in contractor acceptable format, the report ensures data accuracy and internal consistency, supporting project management, budget tracking, and contractual compliance.

A002 Status Report Quarterly Include an executive summary, in a format that is consistent with best commercial practices, that addresses overall status of the program. Within the body identify contract progress for the reporting period, contract financial and schedule status, technical risks, management issues and meeting minutes for any meeting accomplished during the reporting period. Also, in both the executive summary and body, highlight any actions requested by the Government, and when those actions are required to preclude programmatic or technical problems

A003 Maintenance Log Review

As Needed A comprehensive log of all maintenance repairs and upgrades to the facility will be kept in a central location that the Government has read access to. The Government will review as necessary and may request a maintenance meeting to review the status of necessary upgrades, de-conflict downtimes for the facility and discuss funding plans for repairs, maintenance, and spares.

A004 Quality Assurance Report

As needed Ensures that the contractor's performance meets the requirements and quality standards specified in the Quality Assurance Surveillance Plan (QASP) outlines the methods and procedures for the systematic inspection, evaluation, and documentation of the contractor's services and deliverables, thereby ensuring compliance with contractual obligations and maintaining project standards.

A005 Training Plans and Materials

As needed If any changes are needed or amended to the Chiller manuals, the CO should be emailed the suggested change and the reason for the update within 15 business days of the decision to make the change.

A006 Presentation Material

As needed Includes: Initial contract kickoff meeting, Program Management Review, General slides that will be pertinent in other pertinent meetings

SECTION VII - SURVEILLANCE SUMMARY

Performance Objectives Performance Threshold

Frequency Method Of Inspection

SS-1 Avoid violation of AFI 32-7001 - Environmental Management.

No more than 3 incidents* per quarter.

Re-performance:

One time on the spot correction

Quarterly Checklist

SS-2 Avoid violation of AFI

32-7001 & AFI 32-7086

Wright Patterson AFB Supplement – Hazardous Materials Management.

No more than 5 incidents* per 6 months.

Re-performance:

One time on the spot correction

Bi-annual Checklist

SS-3 Direct Material Purchase –equipment delivery dates

95% equipment deliveries on-time to meet requirement date

Monthly Customer Complaint

*Note: An incident is defined as a violation of a procedure or requirement in the applicable instruction.

SECTION VIII - EQUIPMENT MANUALS

Document Number

Title Date of Publication

Model #: LTW-

370-C2S2-FCB-01

BUDZAR Chiller 2 Manual 07 Oct 2012

Model #: LTW-

200-C2S2-FCB-01

BUDZAR Chiller 3 Manual 09 Oct 2012

Catalog # 04- 533000097-01

Carrier AQUASNAP 30RAP010-150 Manual July 2012

Carrier AQUASNAP 30RAP060 Manual 07 Oct 2011

SECTION IX - APPLICABLE INSTRUCTION DOCUMENTS

The following documents comprise the instructions referenced in this PWS. The CO shall provide the Contractor with new versions of these Operating Instructions (OI) when published.

AFI 21-101 AFMC Supplement Addendum B – Logistics Maintenance Performance Indicator Reporting Procedures AFI 21-101 AFMC Supplement Addendum C – Air Force Research Laboratory (AFRL) Logistics Maintenance Management AFI 24-301 – Ground Transportation AFMAN 24-306 – Operation of Air Force Government Motor Vehicles AFI 32-7001 – Environmental Management AFI 32-7086 WPAFB Supplement – Hazardous Materials Management AFI 33-322 – Records Management and Information Governance Program AFI 33-322 AFRL…