Performance Work Statement (PWS).docx

Performance Work Statement (PWS) Safety Branch Equipment Calibration Dec 12, 2025

Attachment 1: Performance Work Statement (PWS)

Performance Work Statement (PWS)

1. Vision Statement The NRL Safety Branch uses a variety of equipment for both field and laboratory readings to support our customers and to maintain our safety programs. Equipment requiring calibration include items from industrial hygiene, explosives safety, ionizing, and non-ionizing.

2. Introduction 10 CFR Part 36 Subpart D, 29 CFR 1910.146, 29 CFR 1910.120, and Navy Marine Corps Public Health Center Industrial Hygiene Field Operations Manual Chapter 8 require direct reading equipment, sensors, area monitors, and other safety equipment to be calibrated periodically in accordance with manufacture recommendations and by an approved laboratory that complies with NIST and/or ISO 9001.

3. Background To meet the above regulatory and technical requirements, NRL Safety requires a calibration contract to calibrate our equipment to ensure their readiness. This document serves as the PWS for the calibration.

4. Scope The purpose of this contract is to provide the NRL Safety Branch with calibrated safety equipment for use during mission needs.

5. Period of Performance The period of performance is for 1 base year of 12 months and 4 Option years.

The period of performance reads as follows:

Base Year (02/01/2026 to 01/31/2027) Option Year 1 (02/01/2027 to 01/31/2028) Option Year 2 (02/01/2028 to 01/31/2029) Option Year 3 (02/01/2029 to 01/31/2030) Option Year 4 (02/01/2030 to 01/31/2031)

6. Non-Personal Services The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

The Government will not assign tasks to, or prepare work schedules for, individual contractor employees.

The Contractor shall be responsible for managing its employees and guarding against any actions that are of the nature of personal services, or give the perception of personal services as defined in Federal Acquisition Regulation (FAR) FAR-Part 37, Service Contracting, dated 31 May 2011.

The Contractor shall notify the Contracting Officer (KO) if any Government requested actions constitute, or are perceived to constitute personal services.

7. Business Relations The contractor shall integrate and coordinate all activity needed to execute this contract.

8. Organizational Conflict of Interest Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI.

The Contractor shall promptly submit a mitigation plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractors mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

9. Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials can not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. Contract Administration and Management The following subsections specify requirements for contract management and contractor personnel administration.

11. Contract Management The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this contract.

12. Personnel Administration The Contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions.

The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. Contractor must comply with all NRL required training.

The Contractor shall make necessary travel arrangements for employees.

13. Contract Administration The Contractor shall establish processes and assign appropriate resources to effectively administer this contract.

The Contractor shall respond to Government requests for contractual actions in a timely fashion.

The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on this contract.

14. Contractor Furnished Equipment, Materials, Subcontracts and Supplies Equipment and unexpended materials and supplies purchased for or by the contractor under this contract become the property of the Government at the end of the performance period, including all options.

15. Contractor Personnel, Disciplines, and Specialties Must have experience utilizing calibration laboratories that are NIST certified.

Must have experience utilizing calibration laboratories that are ISO 9001 certified.

Must be able to provide options for alternatives in case quicker turnaround time is needed.

Must be able to provide options for repair work in case standard calibrations will not suffice.

Must be able to provide options for replacement in cases where calibration or repair are not feasible.

Must have active registration in SAM.GOV at the time of proposal submission.

16. Location and Hours of Work Accomplishment of the results contained in this PWS does not require work at the Naval Research Laboratory facilities, 4555 Overlook Ave, SW, Washington, DC 20375-5320. Normal workdays are up to the contractor to determine as long as products and service requirements are met.

17. Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

17.1 – Calibration Standards.

The contractor shall calibrate equipment in accordance with the original manufacturer requirements or any regulatory requirements, whichever is more stringent. Laboratories used for calibration must meet NIST certification requirements or ISO 9001. If NRL Safety requires quicker turn around time, contractor shall find a laboratory that is able to do so.

17.2 – Repair Standards Whenever repairs are needed as part of a calibration requirement, contractor shall ensure that equipment receives both repairs and calibration before coming back into service. If NRL Safety requires quicker turnaround time, contractor shall find a laboratory that is able to do so.

17.3 – Replacement Standards If calibration and repair for equipment is not possible due to availability of costs or other factors, contractor must be able to provide options for equipment replacement that meets the required Safety turnaround time to meet mission needs.

18. Security All Contractor (including subcontractors) personnel assigned to this Contract and PWS do not require a security investigation and clearance.

19. Deliverables The contractor shall provide deliverables with the following items:

20. Verification

The vendor will be responsible for verifying that all items are listed in the Performance Work Statement (PWS) before work can begin or be completed.