Performance Work Statement (PWS)_270VDC Power Units w_ Service Pits (DRAFT).docx

Performance Work Statement

270VDC Power Units and Service Pits

EIELSON AFB ALASKA

MARCH 2020

1. DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, transportation, man-lifts, and labor necessary to perform preventative maintenance, inspect, and service the 270VDC Units and associated service pits in a manner that will ensure dependable and safe operation of the equipment identified in this contract at Eielson AFB, AK. The Contractor shall be fully responsible for compliance with all base, local, state, national, and federal environmental/occupational safety laws, rules and regulations as referenced to include, but not limited to EPA, NFPA, NEC, & OSHA.

2. PREVENTIVE MAINTENANCE SERVICES: The Contractor shall perform preventative maintenance, inspect, and service the 270VDC Units on a quarterly basis. The inspections will be performed over a calendar year and consist of three quarterly inspections and one annual inspection in accordance with the attached schedule. The Contractor shall follow the manufacturer(s) recommendations listed in the O&M manuals. Any item(s) discovered defective listed under the quarterly or annual maintenance schedules will be communicated to the Contracting Officer Representative (COR). A cost estimate (parts cost, additional labor cost, and any applicable expenses) will be submitted to the COR for approval through the Contracting Officer (CO) prior to repair or replacement. The Contractor shall prepare and submit a written report within 5 days of completion of each scheduled preventative maintenance service. The report shall include hangar number, identification of systems, location within building, maintenance work performed, repairs needed (with detailed quote), date of inspection, inspector, and overall condition of each piece of equipment under this contract.

3. REPAIR SERVICE CALLS: Contractor shall have a point of contact available during Eielson AFB normal business operations with an initial call back response time not to exceed 2 hours after government notification of a repair service call. Repair service calls shall only be accepted by the COR. The contractor shall complete Over and Above maintenance and repair as needed for repairs on listed equipment upon approval. This will include all maintenance not associated with the scheduled quarterly and annual preventative maintenance schedules and any emergency repairs required to put equipment back into normal operation. Any parts and/or materials, trip charges, labor, and shipping required to repair the listed equipment will be added to the contract under “Over and Above Maintenance and Repair” in a separate Contract Line Item Number (CLIN). The Contractor shall not exceed an allowable mark up of 15%. Only new parts or parts of equal quality that is specified by the manufacturer(s) will be utilized for repairs. Labor charges will be billed for repair and services for emergency or routine service calls at an hourly rate agreed to in the contract. Contractor will submit a bid of estimated labor charges to the Contracting Officer for approval. Only approved bids will be reimbursed. Labor hours shall start and stop at Eielson AFB only. A trip charge is defined as the cost of transportation from the Contractor’s place of business to Eielson AFB and return. Trip charges shall be for service calls only (this cost is included in PM costs). Contractor shall not charge for additional labor time during travel. The acceptance of the proposed cost for Over and Above work will require a written or electronic (via e-mail) estimate submitted to COR and/or Contracting Officer (CO) for approval. At the conclusion of the over and above maintenance and repair service, the contractor will submit an itemized report to the COR within three (3) days. The report shall include hangar number, identification of systems, location within building, maintenance work performed, detailed cost of service, date of service, inspector, and overall condition of each piece of equipment under this contract.

3.1 Routine Repair Service Calls: Performed on an as required basis with response time not to exceed 4 hours Monday through Friday, and not to exceed 8 hours on weekends or holidays. If the repairs are not within scope, a detailed estimate will be provided within 72 hours. A cost estimate (part cost, additional labor cost, and any applicable expenses) will be submitted to the COR for approval prior to making any repairs.

3.2 Emergency Service Calls: Emergency calls are defined as calls made for services when equipment failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity, operations, and/or training missions. An example would be an electrical defect which could cause fire or shock. Emergency repair service response time will not exceed 2 hours Monday through Friday, and 4 hours on weekends or holidays, if the work is within scope, and is in response to requests by telephone or otherwise from the COR or emergency desk personnel. If the repairs are not within scope, a cost estimate will be provided within 48 hours. The cost estimate (part cost, additional labor cost, and any applicable expenses) will be submitted to the COR for approval prior to making any repairs. Emergency repair service shall be rendered at any hour of any day of the week as requested and shall be ongoing until the work is complete.

4. VOLUNTARY PROTECTION PROGRAM: The contractor shall perform work in a safe manner as required by OSHA requirements. Provide a verbal report to the COR immediately upon occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within five calendar days of each occurrence. Detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html

5. SAFETY: The contractor shall provide and place signage as needed to safely cordon areas where the equipment is being maintained. These clear zones shall be completely void of people and equipment not directly involved in the maintenance of the equipment. During inspection, service, maintenance, or repairs, each affected piece of equipment shall be suitably identified as being out of service and all warnings and cautions will be followed. This placard placement shall also include switches, controls, breakers, etc.

6. SECURITY REQUIREMENTS: The contractor shall be responsible for obtaining all required passes, identification media, etc., for both contractor personnel and contractor vehicles, to gain access to Eielson AFB and to the facilities where the equipment is located. For servicing of equipment located in restricted areas, the using organization shall provide suitable escort personnel for the contractor. The contractor shall maintain a current listing of employees. The list will include employee name(s), date(s) of birth, and driver(s) license number. This list shall be validated by the COR and provided to the CO at the contract start date. An updated listing shall be provided upon change of employees.

7. WARRANTY: The contractor shall warrant all contractor installed parts and all contractor workmanship for a period of one year from the date of acceptance by the government. The contractor shall repair or replace, at his or her expense, any materials that become defective during the warranty period. Warranties shall not apply where the damage or failed materials results from abuse or negligence by the government.

8. EQUIPMENT IDENTIFICATION:

· Manufacture: BGSE – Piller 270V DC kVA Combi GPU

· Manufacture: FCX Systems Model VDC270-V-F-300A

· Manufacture: BGSE Group Service Pits

9. GENERAL: All quarterly and annual preventative maintenance, inspections, and servicing will be accomplished in accordance with the O&M manuals and the schedule below.

270 VDC QUARTERLY PREVENTIVE MAINTENANCE CHECKLIST

270 VDC ANNUAL PREVENTIVE MAINTENANCE CHECKLIST

Service PIT QUARTERLY PREVENTIVE MAINTENANCE CHECKLIST

Service PIT ANNUAL PREVENTIVE MAINTENANCE CHECKLIST

10. PROVISIONS: The government will provide an open hangar parking location to perform and verify operational checks. ** The government will also supply available utilities at no cost.

11. CHANGES TO THE PWS: No changes to this PWS will be allowed without the Contracting Officer’s approval.

12. FACILITY ADDITIONS: The chart below depicts the timeline additional equipment will be added to the sustainment contract.

* Estimated expiration of 1-year equipment service warranty ** Pending Mission Requirements