Performance Work Statement - Propane services.docx

PERFORMANCE WORK STATEMENT (PWS)

Propane Supply Services Cheyenne River Health Center 24276 166th Street Eagle Butte, South Dakota 57625

1. Objective The objective of this Performance Work Statement (PWS) is to obtain reliable propane delivery services to support the operations of the Cheyenne River Health Center (CRHC). The contractor shall provide propane to maintain an uninterrupted fuel supply for the facility’s maintenance shop heating system and Dietary Department cooking operations.

2. Scope of Services The contractor shall provide all labor, equipment, transportation, materials, supervision, and incidental services necessary to furnish and deliver propane to the Cheyenne River Health Center.

The contractor shall:

· Deliver propane in approximately 3,000-gallon loads, or other quantities necessary to meet operational requirements.

· Upon delivery, fill the two (2) 500-gallon propane tanks located at the Upper Maintenance Shop.

· Transfer the remaining propane to the 12,000-gallon propane storage tank located at the Lower Level Loading Dock.

· Maintain sufficient propane inventory to support timely deliveries throughout the period of performance.

3. Performance Requirements

4. Contractor Responsibilities The contractor shall:

· Provide qualified personnel to perform propane deliveries.

· Furnish and maintain all vehicles, equipment, hoses, and accessories required for safe delivery operations.

· Ensure personnel comply with all applicable OSHA, DOT, EPA, NFPA, and local safety requirements.

· Coordinate deliveries with the Facility Manager or designated representative.

· Maintain all required licenses, permits, and insurance necessary to perform the required services.

· Store propane inventory at the contractor’s facility until delivery is requested.

5. Government Responsibilities The Government shall:

· Notify the contractor when propane delivery is required.

· Provide reasonable access to the propane tanks during normal operating hours.

· Designate a Contracting Officer’s Representative (COR) to coordinate service requests and verify contractor performance.

6. Hours of Operation Normal delivery hours are:

· Monday through Friday

· 6:00 a.m. to 9:00 p.m.

Deliveries outside these hours require prior approval from the Contracting Officer or the Contracting Officer’s Representative (COR).

7. Environmental Requirements The contractor shall immediately contain, report, and remediate any propane spills resulting from contractor operations in accordance with EPA regulations and all applicable environmental requirements. All cleanup costs shall be the responsibility of the contractor.

8. Period of Performance One Year from date of award.

9. Quality Assurance The Government will evaluate contractor performance through:

· Delivery documentation

· Observation of delivery procedures

· Verification of delivery response times

· Inspection of completed tank fills

· Review of customer complaints or service interruptions

· Review of environmental and safety compliance

10. Contracting Officer’s Representative (COR) Erik Twite Facility Manager Cheyenne River Health Center Phone: (605) 964-0592 The COR is responsible for monitoring contractor performance, validating completion of required services, and serving as the primary point of contact for operational coordination. The COR is not authorized to modify the terms and conditions of the contract.