Performance Work Statement - New Roman Catholic Priest Solicitation_Updated.docx

PWS CATH PRIEST

PERFORMANCE WORK STATEMENT

Roman Catholic Priest

1. Background. The mission of the Command Religious Program is to provide comprehensive religious support services for all eligible personnel at Marine Air Ground Task Force Training Command (MAGTFTC)/Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms CA 92277.

2. Scope of Work. Services provided under this contract shall consist of the development and implementation of religious programs for eligible Roman Catholic personnel and their eligible family members, within MAGTFTC/MCAGCC, Twentynine Palms CA 92277.

3. Applicant and Clergy Matters. The Contractor must meet the prerequisites for Roman Catholic priestly ministry as defined by the Archbishop of the Archdiocese for the Military Services (AMS). The Contractor must be an ordained Roman Catholic Priest who is in good standing with the AMS, and the Bishop of his own diocese or the superior of his religious community.

a. The Contractor shall:

1. Provide proof of ordination as a Roman Catholic Priest.

1. Provide an ecclesiastical endorsement by the AMS (DD Form 2088).

1. Provide three letters of recommendation which attest to his personal character and moral integrity.

b. The Contractor shall submit to and successfully pass a Criminal History Background Check in accordance with Department of Defense Instruction 1402.05. Such background checks are required of all contractors who are reasonably expected to have regular contact with children under the age of 18 on a Department of Defense (DoD) installation, in a DoD sanctioned program, or as part of a military-sanctioned activity, and are based on fingerprints obtained by a government law enforcement officer, as well as inquires conducted through the Federal Bureau of Investigation and State Criminal Repositories.

c. The Contractor shall provide a substitute priest, at the Contractor’s expense, in the event that the Contractor is unable to provide services, either due to (1) conducting a sabbatical during each contract year for professional purposes (such as professional development, attending the annual convocation of the AMS or his own home dioceses, or making an annual retreat; absences for these purposes will normally not exceed fourteen (14) days per contract year and be coordinated with the COR, the Command Chaplain and any assigned active duty priests as far in advance as possible, and will not accrue from one contract year to another), (2) conducting personal rest and recovery (no more than 4 weeks per year and normally not more than two weeks at the same time, as coordinated with the COR, the Command Chaplain and any assigned active duty priests as far in advance as possible), or (3) as a result of emergency circumstances. Substitute priests must meet all contract specifications. In accordance with AMS policy, substitute priests must be compensated commensurate with a GS11/GS12 federal hire for the San Bernardino County locality. Current GS pay schedules are available on the Office of Personnel Management website, opm.gov. The requirement for a substitute must be submitted, in writing, along with letter of good standing from the substitute priest’s diocesan bishop or religious superior to the COR at least fourteen days prior to the event, but should coordinated with the COR, the Command Chaplain and any assigned active duty priests as far in advance as possible. The notification requirement may be waived in emergency cases. If a substitute priest is needed more than four instances per calendar year, the contracted priest must request the faculties of the Archdiocese to utilize the substitute priest’s continued services.

4. Specific Tasks. In all the tasks undertaken by the Contractor, it should be clearly understood that the Contractor will function only as a Catholic Priest, and not in the broad capacity commonly associated with military chaplains. The only function required of the Contractor and authorized by this contract is that of providing for the religious needs of Roman Catholics. Therefore, the Contractor shall assist the Command Chaplain by performing or providing the following services (or other such Roman Catholic services as circumstances may warrant):

1. Celebration of Mass. The Contractor shall assist the Command Chaplain by celebrating two weekend Masses at the Immaculate Heart of Mary Chapel, according to the published schedule, and in accordance with AMS Priests’ Manual and Roman Catholic Code of Canon Laws. The Contractor shall celebrate Daily Mass, Monday through Friday, usually at 11:30 AM (except on regularly-scheduled days when performance is not required; see paragraph 6 below). During field exercises, and upon request, the Contractor will support chapel ministry at Camp Wilson by providing a weekly Mass. This service does not change the total Masses performed during the week, but will serve as a swap to one of the normally scheduled Masses. The Contractor shall celebrate two Masses according to the published schedule for each of the major liturgical observances or Holy Days of the Catholic Faith, to include, but not limited to:

b. Celebration of Sacraments. The Contractor shall assist the Command Chaplain by celebrating the Sacraments of the Roman Catholic Church in accordance with AMS guidance.

c. Liturgical Certifications. The Contractor shall assist the Command Chaplain in certifying the training of all liturgical assistants (Ushers, Altar Servers, Lectors, Extraordinary Ministers of Holy Communion) as needed for the proper conduct of Roman Catholic worship and ceremonies. The training will normally be conducted by the Catholic Coordinator of Religious Education.

d. Pastoral Care of Roman Catholics. The Contractor shall assist the Command Chaplain by making himself available and providing pastoral counseling for all Roman Catholic active duty, reserve, or retired military personnel. The scope of this counseling shall be limited to issues of a pastoral or sacramental nature related to the counselee’s Roman Catholic faith. The Contractor shall make himself available and provide pastoral visits during regular working hours to Catholics who are hospitalized, including the provision of Holy Communion and the Anointing of the Sick and Dying, as needed.

e. Administration. The Contractor shall assist the Command Chaplain by participating in the monthly meetings of the Catholic Chapel Advisory Council. The Contractor shall deliver to the AMS a Quarterly Report, which may be delivered electronically. The report should consist of all sacramental acts performed during the quarter, as well as a narrative, which highlights the events of the period. A copy of the AMS Report shall be provided to the Command Chaplain.

f. Mission Essential. The Contractor shall be prepared to continue providing services, in accordance with the terms and conditions of this contract and Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023, during periods of crisis. The Contractor shall provide a written plan in accordance with DFARS 252.237-7024 and which is specifically incorporated herein, to ensure continuation of services during crises. The Contractor shall only activate such plans during periods of crisis as authorized by the Contracting Officer.

5. Deliverables. The Contractor shall submit the deliverables listed in Table 1 below to the recipients and according to the schedule provided in the table.

Table 1. Deliverables

6. Period of Performance. The contract is for a base period of twelve months with four one-year options years. During this time, the Contractor is required to perform his contracted pastoral duties as usual on civil holidays, as may be required by the Roman Catholic Church. The Contractor shall observe all Federal Holiday periods, except as required for the performance of the terms of his contract (e.g., Sunday or Holy Day Masses). The Contractor shall have two regularly-scheduled days per week when performance is not required, except Sundays, normally Saturday and one weekday to be determined with the Command Chaplain and COR. If Catholic Holy Days coincide with one of the regularly-scheduled days when performance is not required, the Contractor will adjust accordingly so as not to cause any interruption in the delivery of required pastoral services, according to the guidance of the AMS.

7. Contractor Responsibilities.

a. The Contractor shall be responsible for safeguarding all Government property assigned for his usage. He will assure that and equipment under his use will be secured at the close of each service period, in coordination with the Religious Program Specialist assigned, if such is necessary. The Contractor shall be responsible for maintaining close custody of all keys for Government property and facilities that have been made available for his use. Moreover, he will safeguard such keys from loss or use by unauthorized persons. Upon discovering the loss or misuse of any keys, the Contractor will report immediately such loss or misuse of keys to the COR. The Contractor shall be responsible for furnishing the Command Chaplain with personal points of contact (e.g., email address, phone number, etc.) for use in an emergency or other contract coordination requirements.

b. The contractor shall maintain liability insurance for any damage or third party liability. The Contractor shall maintain a copy of all proofs of required insurance and shall make copies available to the Contracting Officer upon request. In accordance with FAR 52,228-5, Insurance of a Government Installation, the Contractor, at its own expense, shall acquire and thereafter maintain the following types of insurance with respect to performance under this contract:

c. Workmen’s Compensation Insurance, or equivalent workmen’s compensation coverage, as required or prescribed by law, with minimum employer liability of $100,000 for accidental bodily injury or death, or for occupational disease; Comprehensive General Liability with minimum limits of $500,000 per occurrence for bodily injury; and Comprehensive Automobile Liability with minimum limits of $200,000 per person and $500,000 per accident or occurrence for bodily injury, and $20,000 per occurrence for property damage.

8. Government Responsibilities. On behalf the United States Government, the Command Chaplain will provide the Contractor with suitable facilities for the specific tasks of this contract, to include but not be limited to, access to the Immaculate Heart of Mary Chapel, the sacristy, and suitable office space; office supplies, as available, and as requested by the Contractor in the furtherance of the performance of his duties and services as described in this contract; telephone service for official business only and for the performance of services described in this contract. The Contractor agrees to abide by all Government regulations regarding the use of official telephones, computer and printer access, as well as a non-classified internet protocol router (NIPR) account as provided by the United States Government. The Contractor agrees to abide by all rules and regulations established by the United States Government regarding the use of a Government computer, and to adhere to all security regulations regarding the use of a Government computer. The Contractor agrees to abide by all rules and regulations established by the Government for all requisite materials for liturgical celebrations and pastoral work, such as vesture, sanctuary supplies and instructional materials. The Contractor will be provided with a one-day orientation, which includes presentations regarding the history, ethos, culture and expectations of the United States Marine Corps, and MCAGCC to be conducted during normal working hours. The purpose of this orientation is to provide the Contractor with an understanding of and familiarization with the environment and sub-culture in which he is ministering. The Contractor will be provided with guidance on military protocol regarding titles. The Contractor may not use the title “Chaplain” or be referred to as “Chaplain,” but rather should use his civilian equivalent title, “Father.”

9. Applicable Technical Orders, Specifications, Regulations and Manuals. The Contractor shall coordinate with the Command Chaplain’s Office or representative regarding the scheduling and usage of any all Command Religious Program spaces, facilities and equipment. The Contractor shall familiarize himself with, and adhere to, the following publications as well as any others provided by the COR and deemed relevant to the delivery of Roman Catholic ministry:

1. SECNAVINST 1730.7E - Religious Ministry Support within the Department of the Navy

2. SECNAVINST 1730.8B W/CH-1 - Accommodation of Religious Practices

3. MCO 1730.6F W/CH-1 - Command Religious Programs in the Marine Corps

4. CCO 1730.4J - Command Religious Program

*Upon request the COR may provide if deemed relevant and required the publications stated above.

10. Travel. The Contractor shall be responsible for all expenses related to travel to and from MCAGCC and travel in and around MCAGCC. The Government will not pay for any travel, including local travel, which is defined as any travel within a fifty-mile radius of the Contractor’s office aboard MCAGCC.

11. Authority of Government Personnel. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall not be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government. Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto, shall be borne by the Contractor. Any matter concerning a change to the scope, prices/costs, terms, or conditions of this contract shall be referred to the Contracting Officer.

12. SECURITY: Base access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or bar an employee does not relieve the Contractor of the responsibility to continue performance under this contract, and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

Business Passes or Employee Credentials:

The Contractor is responsible for providing information required to obtain clearances, permits, passes, security badges, or employee credentials required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, security badges, or employee credentials are immediately returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain whatever personal entry or vehicle passes are required for access to that installation. The procedures below are the current installation access requirements for Twentynine Palms and are provided for information only. The Contractor is responsible for ascertaining and complying with all currently installation access requirements throughout all performance periods under this contract.

Instructions

1. Access Procedures Are Mandatory: All contractor employees are required to obtain business access or permanent business access. Daily access procedures must not be used to circumvent background check requirements outlined below. Attempts to improperly use daily access procedures may result in denial of access to the involved employees.

2. Business Access: Required for contractor employees requiring access for periods from one day to one year. Submit the following:

· A valid form of Federal or state government I.D.

· If driving a motor vehicle, a valid driver's license, vehicle registration and proof of insurance.

· Proof of employment on a valid Government contract (e.g., a letter from the prime contractor including contract number and term).

· Proof of an employee background check conducted within the past year covering the previous two years. Contractor employee background checks are conducted at contractor expense. The background check:

1. Must establish the employee's citizenship or legal alien status. Acceptable documents include birth certificate, Immigration and Naturalization Service (INS) forms and passports.

1. Must include proof of a criminal records check from the county or state where the employee resided for the previous two years (or length of legal residence for foreign nationals in the U.S. for less than two years).

1. Will be subject to Government verification via the FBI National Crime Information Center (NCIC) Interstate Identification Index (III). If the background check is selected for verification, the employee will be required to submit fingerprint records to the FBI Automated Fingerprint Identification System (AFIS) database. NCIC checks and fingerprinting will be performed at Government expense.

Note: All contractor personnel performing work under this contract requiring access to the military installation shall obtain personal entry and a vehicle pass from the Provost Marshal’s Office (PMO) of the Combat Center. For the MCAGCC/MAGTFTC, this process includes the completion of a COMBAT CENTER ACCESS AUTHORITY letter issued by the Regional Contracting Office (NW).

3. Permanent Business Access: Required for contractor employees requiring access for periods from one to three years. Submit all items listed above under “business access.” NCIC check and fingerprint of all contractor employees will be conducted at Government expense. Contractor-provided background checks will be reevaluated annually, and will be updated by the contractor as required at the contractor’s expense.

4. Emergency Access: Each Marine Corps installation develops its own procedures which allow the contractor quick access without compromising installation security for situations in which contractor response is crucial in order to preserve and/or restore critical facilities. The contractor is responsible for ascertaining and complying with the procedures established by each installation on which it does business.

5. Installation Access Badges: Each Marine Corps installation develops its own procedures for readily identifying contractor employees working on the installation. The installation may either provide access badges to individual contractor employees at government expense or it may require the contractor to provide badges to its employees, at its expense. The contractor is responsible for ascertaining and complying with the procedures established by each installation on which it does business.

6. Denial of Access: The Commanding General of each installation has broad authority to remove or exclude any person in fulfilling his responsibility to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding General may refuse to grant access or may bar contractor employees, including employees who have previously been granted access. Refusal to grant an employee access or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract. Among other reasons, access may be denied if it is determined that an employee:

1. is subject to an outstanding warrant.

1. has knowingly submitted an employment questionnaire with false or fraudulent information.

e. has been issued a debarment order and is currently banned from military installations.

7. Employee Identification: Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms or nametags, or via an alternate method approved by the Contracting Officer.

8. Employee Compliance. The Contractor’s employees shall observe and comply with all MCAGCC/MAGTFTC rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by military police, law enforcement, or other security or safety personnel.

9. Contract Termination: The Contractor is responsible for ensuring clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

For: Roman Catholic Priest

PERFORMANCE REQUIREMENTS:

Required Services (Tasks)

Standards Acceptable Quality Levels Methods of Surveillance

File reviews, periodic inspections, random observations and customer complaints

*Upon award of this contract, a Post-Award meeting will be scheduled between the COR and the awardee to review QASP Performance Surveillance protocols.