PERFORMANCE WORK STATEMENT MCRD (Draft).pdf

PERFORMANCE WORK STATEMENT

Catholic Priest Services for Marine Corps Recruits

Marine Corps Recruit Depot, San Diego CA Recruit Training Regiment

1.0 PURPOSE

The purpose of this contract is to provide Roman Catholic Marine Corps recruits at Marine Corps Recruit Depot (MCRD) San Diego with comprehensive pastoral ministry and spiritual services, fostering an environment that supports the free exercise of religion as guaranteed by the First Amendment to the U.S. Constitution. These services will be provided in alignment with Catholic doctrine, military regulations, and the Minimum Requirements for the Pastoral Care of Catholic Personnel (Refer to e-link https://www.milarch.org/ for requirements according to the Archdiocese for the Military Services).

2.0 SCOPE

This Performance Work Statement (PWS) outlines the requirements for fulfilling the purpose stated above. The Contractor shall provide qualified personnel to deliver Roman Catholic Pastoral Ministry and Spiritual Services, including a Catholic Religious Education Program, Catholic Sacramental Ministry, and Catholic Pastoral Care, in collaboration with the Religious Ministries Office (RELMIN) and any uniformed or contract Catholic priest(s) already assigned to MCRD San Diego. The Contractor shall deliver all required reports and documentation associated with these services and activities to RELMIN and the Archdiocese for the Military Services (AMS).

Services will be provided to Roman Catholic recruits within the Recruit Training Regiment (RTR) at MCRD San Diego.

3.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the following documents, regulations, and instructions:

• SECNAVINST 1730.7E, Religious Ministry Within the Department of the Navy

• SECNAVINST 5510.30C, Department of the Navy Personnel Security Program

• Minimum Requirements for the Pastoral Care of Catholic Personnel

• Archdiocese for the Military Services (AMS) Priests' Manual

4.0 PERFORMANCE REQUIREMENTS

For the purposes of this PWS, one unit of service is equivalent to one hour. The allocation of hours specified in Sections 4.1, 4.2, and 4.3 is intended as a guideline and may be adjusted with the approval of the Contracting Officer's Representative (COR) to meet the evolving needs of the recruits.

4.1 Pastoral Care:

4.1.1 Provide pastoral care to Roman Catholic recruits: This includes pastoral counseling, spiritual guidance, and support in accordance with Catholic doctrine and the Minimum Requirements for the Pastoral Care of Catholic Personnel. Provide oversight and training of volunteers to support pastoral care activities.

4.1.2 Performance Standard: Be available for pastoral care appointments a minimum of 20 hours per week, with response to urgent requests within 24 hours. Maintain a log of pastoral care activities, summarizing the type of care provided and the number of recruits served.

4.2 Religious Education:

4.2.1 Develop and deliver a Roman Catholic religious education program: This program shall adhere to the AMS Religion/Faith Formation Curriculum for Recruits and utilize instructional materials approved by the United States Conference of Catholic Bishops (USCCB).

4.2.2 Performance Standard: Conduct religious education sessions as scheduled and maintain attendance records.

Provide a quarterly report summarizing the topics covered, participation levels, and any feedback received. It is anticipated that approximately 10 hours per week will be dedicated to religious education activities.

4.3 Sacramental Ministry:

https://www.milarch.org/

4.3.1 Conduct Roman Catholic liturgical services: This includes celebrating Mass each Sunday and on Holy Days of Obligation and other special services, administering sacraments (e.g., Baptism, Reconciliation, Eucharist), and conducting other liturgical services in accordance with the AMS Priests' Manual [https://www.milarch.org/\] and applicable liturgical books.

4.3.2 Performance Standard: Conduct Mass and other liturgical services as scheduled and maintain a record of services performed. Ensure all sacramental records are properly documented and maintained. It is anticipated that approximately 15 hours per week will be dedicated to sacramental ministry, including Mass, Confession, Holy Days of Obligation, and other liturgical services.

4.4 General Requirements:

4.4.1 Collaboration: Collaborate with RELMIN, any assigned military or contract chaplains, and other relevant personnel to ensure effective coordination of Roman Catholic religious services.

4.4.2 Compliance: Ensure all services and activities comply with AMS, Navy, and Marine Corps regulations and instructions.

4.4.3 Training and Oversight: If the Contractor employs or utilizes other individuals to assist in providing services, the Contractor is responsible for their training, oversight, and ensuring they meet the required qualifications and standards.

4.4.4 Coverage in Absence of AD Priest-Chaplain: The Contractor shall assume primary responsibility for the direction of Roman Catholic Pastoral Life, Religious Education, and Sacramental Ministry in the absence of an assigned Active Duty (AD) priest-chaplain.

5.0 PERSONNEL QUALIFICATIONS AND REQUIREMENTS

5.1 Qualifications:

The Contractor shall provide personnel meeting the following qualifications:

5.1.1 Ordination: Validly ordained Roman Catholic priest(s) in good standing with their bishop, eparchy, or religious superior. Good standing must be verified by a letter from the appropriate authority.

5.1.2 Ecclesiastical Endorsement: Written Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS) using DD Form 2088. The endorsement must be specific to MCRD San Diego and cover the contract duration. This endorsement is required with proposal submission.

5.1.3 Adherence to AMS Policies: Adherence to the policies and procedures outlined in the AMS Priests' Manual.

5.1.4 Background Check: Successful background criminal history check at the local, state, and national levels, compliant with Public Law 101-647, Section 231, and DoD Instruction 1402.5. Must be completed within the past twelve months.

5.2 Additional Requirements:

5.2.1 Collaboration: Collaborate effectively with chaplains, military personnel, and other staff in a pluralistic environment. Report any concerns to the Command Chaplain.

5.2.2 People Skills: Possess strong interpersonal skills and the ability to work effectively with military personnel.

5.2.3 Military Protocol: Knowledge of military protocol, customs, and courtesies, or a demonstrated willingness to learn these within the first 90 days of the contract, in accordance with SECNAVINST 1730.7E and Marine Corps Order 1730.6G.

5.2.4 Computer Skills: Working knowledge of Microsoft Word, Outlook, PowerPoint, and Desktop Publishing software. Department staff are available to provide assistance if needed.

6.0 WORSHIP SERVICES AND RELIGIOUS EDUCATION

https://www.milarch.org/%5C

The Contractor shall provide the following services:

6.1 Weekly Mass: Roman Catholic Mass, including Confessions and other Sacraments, every Sunday.

6.2 Holy Days of Obligation: Roman Catholic Mass and Confession on each Holy Day of Obligation. These include:

• January 1: Mary, Mother of God

• August 15: Assumption of the Blessed Virgin Mary

• November 1: All Saints Day

• December 8: Immaculate Conception

• December 25: Christmas (Note: Exact dates and obligations may vary according to the Catholic

Liturgical Calendar.)

6.3 Lenten and Holy Week Services: Roman Catholic Mass and other services for Lent and Holy Week, including:

• Ash Wednesday

• Holy Thursday

• Good Friday

• Holy Saturday (Note: These services may be fulfilled by a Vigil on the prior afternoon/evening, as permitted by ecclesial instruction. Ash Wednesday cannot be anticipated on Tuesday evening.)

Note: Holy Days of Obligation and Lenten/Holy Week services are considered "special Roman Catholic events" for the purposes of this PWS.

6.4 Confession: Opportunity for Confession before or after Masses, as scheduled.

6.5 Religious Education: Develop and deliver a Roman Catholic religious education program in accordance with the AMS Religion/Faith Formation Curriculum for Recruits, using instructional materials approved by the

USCCB.

7.0 PERFORMANCE ASSESSMENT

The Contractor's performance will be assessed based on the following criteria:

Task/Deliverable Performance Standard Acceptable Quality Level

(AQL)

Surveillance Method Performance Measure

Religious Education (Section 6.5)

Conduct religious education sessions as scheduled, covering the required curriculum.

No more than 1 missed session per month

Review of lesson plans, attendance records, and quarterly reports

Number of sessions conducted, attendance rates, quality of instructional materials

Sacramental Ministry (Section 6.1-6.3)

Conduct liturgical services as scheduled, in accordance with Catholic doctrine.

No more than 1 missed service per quarter

Observation of services, review of sacramental records

Number of services conducted, accuracy and completeness of sacramental records

8.0 PERIOD OF PERFORMANCE

This contract includes a base year and four option years, exercisable at the Government's discretion, as follows:

• Base Year: August 1, 2025, to July 31, 2026

• Option Year 1: August 1, 2026, to July 31, 2027

• Option Year 2: August 1, 2027, to July 31, 2028

• Option Year 3: August 1, 2028, to July 31, 2029

• Option Year 4: August 1, 2029, to July 31, 2030

9.0 WORK HOURS AND ABSENCES

9.1 Work Hours:

The Contractor shall establish a regular weekly schedule of services, ensuring that all required services are performed. The Contractor shall provide this schedule to the Contracting Officer's Representative (COR) within 10 business days of contract award. This is a full-time (40 hours/week) requirement that will include scheduled services and pastoral care. The Contractor shall not be entitled to overtime or shift differential pay. Any significant deviations from the established schedule require prior approval from the COR.

9.2 Absences:

The Contractor is responsible for ensuring continuous coverage of all required services, even during periods of absence.

9.2.1 Scheduled Absences: The Contractor shall provide the COR with at least 30 calendar days' written notice of any planned absences. The Contractor shall arrange for a qualified substitute priest, who meets the qualifications outlined in Section 5.1, to cover their responsibilities during scheduled absences. If a substitute is required, the contract priest must notify the AMS Chancellor of this requested substitution and receive approval.

9.2.2 Emergency Absences: The Contractor shall notify the COR as soon as possible in the event of an emergency absence and shall make every effort to arrange for a qualified substitute priest.

9.2.3 Substitute Priest Requirements: Substitute priests must be validly ordained Roman Catholic priests in good standing. The substitute priest must provide the AMS Chancery a certificate of Safe Environment Training (current within 3 years), and a Letter of Permission and Suitability from his diocese of incardination, eparchy or religious superior, to then be granted temporary AMS faculties for exercising ministry at the installation. The Contractor is responsible for compensating substitute priests. The use of Active Duty personnel as substitutes is prohibited.

9.2.4 Absence Reporting and Mitigation: The Contractor shall provide a detailed absence plan, including contact information for at least three potential substitutes, within 30 days of the contract award date. If the Contractor is unable to provide one or more services due to an absence, the Contractor shall provide immediate notification to the Contracting Officer or designated representative. The Contractor is responsible for mitigating any disruption to services caused by absences. The Contracting Officer reserves all rights and remedies available under this contract and by law for failure to meet performance requirements.

9.3 Federal Holidays and Liberty Periods:

The office will be closed on the following Federal Holidays:

• New Year's Day

• Martin Luther King Jr.'s Birthday

• Presidents' Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

The office may also be closed during extended liberty periods. The Contractor will coordinate with the COR to adjust the schedule and ensure coverage for any required services that fall on these days or periods. The Contractor will coordinate with the COR regarding appropriate compensation for services performed on Federal Holidays or during extended liberty periods.

10.0 PLACE OF PERFORMANCE

Recruit Training Regiment, Marine Corps Recruit Depot, Building 28, 1500 Iwo Jima Avenue, San Diego, CA 92106

11.0 WORK ENVIRONMENT

Work is typically performed in an office setting.

12.0 SECURITY REQUIREMENTS

12.1 Base Access and Compliance: The Contractor's personnel shall comply with all MCRD San Diego base access regulations and procedures, and all applicable DoD security regulations.

12.2 Security Clearance: A security clearance is not required for this contract; however, one may be processed if deemed necessary by the Government.

12.3 CAC (Common Access Card) Credentialing: Prior to commencing work, the Contractor's personnel will undergo the necessary credentialing process for CAC eligibility. The MCRD San Diego Command Security Manager’s Office will facilitate this process, which includes:

• Compliance with the Federal Acquisition Regulation (FAR) Clause 52.222-54, Employment Eligibility Verification.

• An FBI fingerprint check.

• Submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel

Management.

• Identity validation at the DEERS ID Center using two forms of identification (at least one must be a valid Federal or State government-issued photo ID).

An unfavorable adjudication of the background check will result in immediate termination. The Contractor's Facility Security Officer (FSO) shall coordinate with the COR to ensure timely processing of credentials and system access.

All contractor personnel will in-process and out-process with the appropriate MCRD San Diego personnel.

12.4 Data Protection: The Contractor shall safeguard all sensitive information (including procurement sensitive information, computer systems and data, Privacy Act data, Controlled Unclassified Information (CUI) obtained or generated during contract performance. The Contractor shall not disclose such information without written consent from the Government.

13.0 CONTRACTOR IDENTIFICATION

Contractor personnel shall identify themselves as "Contractor" when attending meetings, answering telephones, or in any situation where their actions could be construed as official government acts. The title "Chaplain" is reserved for uniformed religious professionals. Contractor personnel shall display their name and company name in the work area and include the company name in their email display.

14.0 SAFETY AND ACCIDENT REPORTING

The Contractor is responsible for complying with all safety regulations on government facilities. Any accident resulting in injury, death, or property damage shall be reported in writing to the Contracting Officer and COR within 24 hours, including full details and witness statements. This also applies to third-party claims arising from accidents related to contract performance.

15.0 SUBSTANCE USE POLICY

The Contractor shall comply with all Federal and local command policies regarding smoking, drug use, and alcohol consumption. Copies of these policies will be provided by the Administrative Officer (AO) upon commencement of work. The Contractor shall implement a Drug-Free Workplace Program (DFWP) in accordance with applicable Federal statutes, laws, and regulations.

16.0 EMPLOYMENT OF FEDERAL EMPLOYEES

The Contractor shall not employ or contract with any U.S. Government employee (military or civilian) without prior approval in accordance with applicable Federal, Navy, and DoD regulations.

17.0 LANGUAGE REQUIREMENTS

All Contractor personnel shall be proficient in English (reading, writing, speaking, and understanding).

18.0 PERSONNEL CONDUCT AND REMOVAL

The Contractor is responsible for the selection, assignment, supervision, management, and control of its personnel. The Contractor is responsible for the performance and conduct of all contractor and subcontractor employees. Contractor personnel shall comply with all applicable rules, regulations, and directives. Violation of these may result in removal from the work site or installation, as determined by the Government. Removal does not relieve the Contractor of its contractual obligations. The Commanding Officer of MCRD SD/WFTBN retains the authority to bar individuals from the installation. The Contracting Officer may also request the removal of a contractor employee for misconduct or security violations.

19.0 PERSONAL APPEARANCE

Contractor personnel shall comply with the local military commander's published dress code and wear clean and proper attire appropriate for a Roman Catholic priest (e.g., clericals, cassock, religious habit).

20.0 MEETINGS AND REPORTING

The Contractor shall attend meetings, conferences, and briefings as requested by the designated government representative (DGR). The Contractor shall meet monthly with the DGR and Government Quality Assurance Evaluator (QAE) to review contract performance. When representing the Government at meetings, the Contractor shall submit a report to the DGR within two business days. The Contracting Officer retains ultimate authority for contract administration.

21.0 INTERACTION WITH OTHER ACTIVITIES

The Contractor's performance shall not interfere with other government activities. Any interference shall be reported to the DGR immediately. The Contractor shall continue performing unless authorized to stop work by the KO or DGR/COR.

22.0 VEHICLE OPERATION

Contractor personnel operating privately owned vehicles (POVs) on the installation shall possess appropriate permits and comply with all traffic regulations. All vehicles are subject to search. Any on-base traffic accident shall be reported to Base Security within one hour and to the DGR within five workdays. The same reporting requirement applies to off-base accidents that occur during contract performance. The Contractor shall be responsible for all costs associated with traffic violations or accidents.

23.0 GOVERNMENT PROPERTY

The Government will provide office space, equipment (desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services, and expendable supplies. These resources shall be used solely for contract performance. Personal use is prohibited. Removal of government property requires written permission from the

COR.

24.0 NON-PERSONAL SERVICES

The Contractor's personnel shall perform their duties independently, without direct supervision from government employees. The Contractor is responsible for ensuring compliance with performance standards. Contractor personnel shall not create or modify Federal policy, obligate government funds, oversee Federal employees, or provide direct personal services to Federal employees.

25.0 GOVERNMENT MANAGEMENT OVERSIGHT

The Government will provide general instructions, limitations, and deadlines. The Contractor's personnel will perform tasks independently. The Government will conduct spot checks to ensure adherence to procedures, accuracy, and completeness.

26.0 MISSION-ESSENTIAL SERVICE

Roman Catholic Priest services are designated as mission-essential and shall continue during periods of increased force protection (FPCON) up to Level Charlie/Delta. The Contractor shall provide the Command Chaplain with a list of personnel performing these services within 10 days of contract award to ensure continued base access during heightened FPCON levels. Days and hours of operation will remain as specified unless otherwise notified by the Contracting Officer. The Contractor shall comply with DoD Instruction 3020.37, "Continuation of Essential DoD Contractor Services During Crises."

27.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

27.1 The Contracting Officer's Technical Assistants (COTR) under this Task Order and the person responsible for performing inspection and acceptance of the contractor’s performance are: (To be provided at contract award)

28.0 CONTRACTOR PERSONNEL ACCOUNTABILITY

In the event of a disaster, the Contractor shall provide immediate accountability reports to the COR, designated Point of Contact (POC), or Contracting Officer. The report shall include the number of employees working, located (including deceased and injured), and missing. Follow-up reports shall be provided until all personnel are accounted for. The Contractor shall maintain procedures and conduct annual training to ensure rapid personnel accountability in emergencies.