Performance Work Statement - Licensed Marine Engineers.pdf

Performance Work Statement (PWS) Temporary Support Personnel USACE, Memphis District

1. GENERAL INFORMATION

1.1 Description of Services:

This is a services contract to provide temporary support for the United States Army Corps of Engineers, Memphis District, Operations Division. The work may be performed on a vessel and/or dredge. The Government will furnish all tools needed to perform the scope of work. The Government will furnish quarters and provide meals for services being performed on the vessel/dredge for the duration of the contract.

1.2 Background:

The Dredge Hurley is a dustpan dredge, and the Motor Vessel (MV) Mississippi is Towboat and the Flagship of the US Army Corps of Engineers. Both vessels are under the Department of Defense. The homeport for the Dredge and Motor Vessel are Ensley Engineer Yard located at 2915 Riverport Road, Memphis, TN. Both floating plants are required to operate 24 hours per day, 7 days per week during work periods. The work periods vary for both units but typically are associated with lower Mississippi River stages which usually occur during the months of April thru December.

1.3 Objective:

The purpose of this award is for the vendor to furnish licensed marine engineers expected to begin on/about 1 September 2024 and last until on/about 31 January 2025 for temporary support services for the Dredge Hurley and MV Mississippi.

1.4 Scope:

The Contractor shall perform the work outlined in this statement of work.

1.5 Period of Performance:

The period of performance shall be for 1 September 2024 thru 31 January 2025. The engineers schedule will be working a two week on 1 week off schedule with crew changes occurring on Wednesday.

1.6 Place of Performance:

The location of the services to be performed under this contract will be on the dredge or motor vessel.

1.7 Recognized Holidays:

The temporary service is required to be available during all Federal Holidays and days declared by Presidential Executive Order Federal Holidays. Examples include -

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

2. CONTRACTOR ADMINISTRATION AND MANAGEMENT

2.1 Business Relations:

The Contractor shall successfully schedule and coordinate all activities needed to execute the temporary support requirements identified in this contract. The Contractor shall manage the timeliness, completeness, and quality of work. The Contractor shall provide support personnel licenses/certifications before work is performed. The Contractor shall ensure their employee’s, contract personnel, maintain acceptable work performance, customer satisfaction, professionalism and ethical behavior.

2.2 Contractor Personnel, Disciplines and Specialties:

Licenses, medical certificates, or certifications must be provided to the Contracting Officer and the Contracting Officer Representative (COR) before reporting to work.

2.2.1 Licensed Marine Engineer

The Licensed Marine Engineer is required to have a USCG License at or above: Assistant Engineer 6000 Hp. The Asst. Engineer will assist the Chief Engineer with the overall operation, maintenance and repair, and inventory of machinery, parts and equipment on the vessel/dredge. The engineer will stand a watch and assume responsibility with engine room staff for the operation and maintenance of the engine room.

Periodically inspects all engine room and auxiliary machinery, equipment and systems, and attendant plant to determine the condition, maintenance needs, and required operating repairs. Works with engine room team and established deadlines and priorities based on general work schedules, methods and policies established by the Master. Determines work methods and procedures to be used; number and types of employees required; and tools, equipment, and materials required to accomplish the work. Determines how many assignments can be accomplished concurrently. Ensures that tools, materials, and supplies necessary to accomplish the work are available. Consults with Master relative to recommendations for major operating repairs and overhauls and obtains required authority for accomplishment of the work. Provides support to the Master/Chief Engineer in compiling repair, maintenance, and modification requirements. Inspects and diagnoses engines, attendant equipment or plant, or related systems failures and determines the repairs necessary. Visually inspects the engine room, machinery and equipment, and electric and/or electronic systems to ensure that they are maintained in a clean and orderly fashion. Furnishes information as to the status of work and compiles workload data pertinent to the impact of repairs on operational plans and requirements. The Assistant Engineer is required to have a USCG license at or above Assistant Engineer

6000 HP.

2.2 Key Personnel

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.3 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The name and contact information of the supervisor/foreman that will be on-site must be provided to the COR at the commencement of work. Should this information change the COR is to be notified immediately.

2.4 Safety and Health Requirements

All contract personnel on vessel will follow established safety policies and procedures and will follow EM 385-1-1 USACE Safety and Occupational Health requirements.

3. SECURITY

3.1 Security Requirements

Contractor personnel performing work under this contract must have the below listed security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract.

3.1.1 AT Level 1 Training

All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

3.1.2 Access and General Protection/Security Policy and Procedures

All Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3.1.3 Suspicious Activity Reporting Training

The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3.1.4 Contracts that Require OPSEC Training.

All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

3.1.5 Escort areas of Classified and/or Sensitive Materials and/or Sensitive or Restricted areas.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

3.1.6 E-Verify Program

Pre-screen candidates using E-Verify Program - The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

identified. Identified personnel must be vetted by our local Security Office before reporting for duty on the Vessel.

This mandatory process is required one week before the report date.

3.2 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

4. QUALITY

4.1 Quality Control

The Contractor shall submit a robust contractor management structure, to include, but not be limited to, a management plan. The Contractor shall have full responsibility for quality control of its work and employee performance.

4.2 Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirement Summary (PRS). Additionally, the Government will use a Quality Assurance Surveillance Plan (QASP), in the inspection of the service. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.3 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance in accordance with the Government’s QASP.

5. GOVERNMENT CONTRACT ADMINISTRATION

a. Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

b. Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspect of the contract.

6. DEFINITIONS AND ACRONYMS

a. Definitions

CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters a contract with a prime Contractor. The Government does not have privacy of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

b. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial off the Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

7. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES AND MATERIALS

a. Property.

The Government will furnish all property/tools needed to perform the work.

8. Exhibit A – Performance Requirements Summary

Exhibit A

Performance Requirements Summary

Performance Objective

Performance Standard SOW Para

Performance Threshold

Marine License

Marine Engineer is required to have a USCG License at or above: Assistant Engineer 6000 Hp.

2.2.1 100%

Deliver timely service of repairs on time.

Periodic surveillance, Customer Feedback. 2.2.1 95%-100% of repairs are completed on schedule

Comply with

USCG

requirements and state and local laws/regulations

Periodic surveillance, Customer Feed back 2.2.1 100%

Prepare repair lists and provide to Chief Engineer and/ or Master

Periodic Surveillance, Customer Feed back 2.2.1 95% of repair lists meet the standard

Schedule preventative maintenance and daily maintenance checks

Periodic Surveillance, Customer Feed back 2.2.1 100%

9.0 SERVICE CONTRACT ACT

During the services performed for the resulting contract, vendors must ensure they are following the applicable Wage Determinations as found at https://sam.gov/content/wage-determinations.

10.0 INSPECTION AND ACCEPTANCE

Only the Contracting Officer (CO) has the authority to inspect, accept or reject all services/deliverables. All rejected services/deliverables will be corrected at the Contractor’s expense with no additional cost to the Government.

Assistant Engineer (Dredge)

153 days Max

Unit of Measure – Price per day

1 September 2024 to the End of Dredging Season

Assistant Engineer (Motor Vessel)

153 days Max

Unit of Measure – Price per day

1 September 2024 to the End of Revetment Season

Contract personnel’s hours will be billed as a daily rate.