Performance Work Statement JP-5 PONCE PR.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COMMERCIAL DELIVERY OF NAVY-OWNED JP-5/F-44 TO SAN JUAN/PONCE, PUERTO

RICO VIA INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO) CONTAINER

C.1. DEFINITIONS AND ACRONYMS:

C.1.1 Definitions:

Contractor. The total Contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

Contracting Officer. A U.S. Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer Representative. A U.S. Government employee designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative functions in support of a contract.

U.S. Government Representative. Includes U.S. Government civilian employees and U.S.

military personnel.

C.1.2 Acronyms:

AOR Area of responsibility CIT Counter-illicit trafficking CONOP Concept of operation COR Contracting Officer Representative DFSP Defense Fuel Supply Point ESC Expeditionary Services Contractor GFP Government Furnished Property IAW In Accordance With ISO International Organization for Standardization KO Contracting Officer LCS Littoral Combat Ship NSGB Naval Station Guantanamo Bay POL Petroleum, Oil, and Lubricants POTA Rafael Cordero Santiago Port of the Americas, San Juan/Ponce, Puerto Rico WAWF Wide Area Work Flow

C.2. OBJECTIVE:

To perform transportation, storage, delivery and quality assurance of Navy-owned JP-5 product in support of a proposed U.S. Naval Forces Southern Command (USNAVSO), U.S. FOURTH Fleet (FOURTHFLT) concept of operation (CONOP) for delivery of bulk JP-5 to San Juan/Ponce, PR for subsequent distribution into Navy ships conducting counter-illicit trafficking (CIT) deployments to the Central Caribbean basin.

C.3. BACKGROUND:

Defense Logistics Agency (DLA)-Energy has indicated they are unable to generate a Bunker or Spot-buy contract to support emergent USNAVSO requirements for an enduring point-of-presence for limited quantities of JP-5 on the island of Puerto Rico due to the limited volume of the requirement and lack of qualified bidders. DLA leadership instead expressed that such support, if required, is a Title 10 Service responsibility. Consequently, USNAVSO is pursuing an alternative commercially-based solution to employ two (2) leased 6,300-gallon International Organization for Standardization (ISO) containers to provide a sustained no less than 10,000 gallon per month throughput in the port of San Juan/Ponce. This will sustain the aviation support needs of two Littoral Combat Ship (LCS) platforms engaged in CIT deployments to the Central Caribbean.

The FOURTHFLT area of responsibility (AOR) has only two enduring locations for refueling JP-5/F-44 under the DLA Energy Bunkers Program: Naval Station Guantanamo Bay, Cuba (NSGB) & Vasco Nunez de Balboa, Panama (VNB). Neither of these locations is proximate to the point of need based on Joint Interagency Task Force South ship stationing requirements.

This limits LCS on station time on vector and reduces operational availability as three steaming days are lost in transit every 2-3 weeks cycling back and forth to NSGB to onload JP-5. To mitigate this loss of time on station as well as avert the expenditure of main propulsion fuel during transit to/from NSGB, USNAVSO seeks to establish an enduring ISO-container based JP-5 solution in Puerto Rico.

In addition to the base period of performance, USNAVSO/FOURTHFLT anticipates the potential to exercise up to one (1) six (6) month option period.

C.4. SCOPE:

NAVSO initiates a six (6) month lease of two (2) ISO containers with a maximum capacity of 6,300 gallons each. Containers shall be cleaned and inspected to industry standard prior to the introduction of JP-5 at initial loading; containers will remain exclusive use for this purpose for the duration of contract (no product other than DLA-owned JP-5 will be introduced to the containers.) JP-5 will be introduced to the containers at the Defense Fuel Supply Point (DFSP) Jacksonville facility, and quality tested to level "B" composite standards by the DFSP lab once the ISO containers are filled. Containers will then be lead-wire sealed for security and remanded to the custody of the commercial provider, who will transport, temporarily store, ocean ship to San Juan, PR, and then temporarily store the containers in San Juan until time of need. Level B test results shall physically accompany the ISO containers throughout the transit and storage processes.

Individual ISO containers will then be dispatched from temporary storage in San Juan on an as-needed basis as LCS ships arrive in the port of San Juan/Ponce and delivered pierside for download. For clarity, it is anticipated that nearly all deliveries will be to the port of Ponce; however there may be occasions when delivery will instead occur in the port of San Juan. Once an ISO container is delivered to San Juan/Ponce, and prior to download to ship's storage, contractor will perform level "C" field testing of the product to ensure quality has not been compromised in transit. Ship's company will also test fuel for clear and bright criteria prior to introduction into ship's storage and reject any containers that do not pass quality testing. In the unlikely event of test failure, ESC shall transport the full container of rejected fuel to DFSP Jacksonville for download and submit an REA to account for additive costs associated with this action. Empty ISO containers will be trucked back to San Juan to await ocean shipment back to DFSP Jacksonville to be refilled and reutilized using the same model described above. Objective is to maintain ISO containers in constant rotation to be filled and returned to San Juan to meet demand.

Maintenance of Quality throughout the storage and distribution process is of utmost concern to USNAVSO.

Commercial vendor shall have prior experience in transportation and storage of ISO POL containers worldwide. There is no margin for error and quality of end product must be sustained from the DFSP all the way to the ship.

All requirements shall be coordinated with the COR. In the event additional support may be required for any performance objective, it shall be coordinated with the COR and approved by a

KO.

C.4.1. GENERAL TRANSPORTATION REQUIREMENTS:

C.4.1.1. ESC shall provide transportation services for empty ISO containers from their point of entry on contract to DFSP Jacksonville 8808 Somers Road South Jacksonville, FL 32226.

C.4.1.2. ISO containers will be then be filled, and transported to ESC temporary storage facility, awaiting ocean transport.

Table 1

Line Item

Date Pick Up Location Delivery Location

Number of Containers

Transport Quantity

01 July 2022 through 30 December 2022

ESC subcontractor ISO Container Lease Facility

DFSP Jacksonville 8808 Somers Road South Jacksonville, FL 32226 through 30 December 2022

DFSP Jacksonville 8808 Somers Road South Jacksonville, FL 32226

Port of Jacksonville, FL

C.4.1.3. Filled containers will be loaded for ocean transport at the next available lift opportunity and delivered to ESC temporary storage in San Juan, PR awaiting customer need.

Table 2

Item

Date Pick Up Location Delivery Location

Number of Containers through 30 December 2022

Port of Jacksonville, FL

Port of San Juan, PR through 30 November 2022

Port of San Juan, PR Secured Storage Area San Juan, PR

C.4.1.4. On call, filled container(s) will be delivered via line haul to the port facility at San Juan/Ponce, PR for over water delivery into U.S. Government vessels.

Table 3

Item

Date Pick Up Location Delivery Location

Number of Containers through 30 December 2022

Secured Storage Area San Juan, PR

Pier at POTA/, San Juan PR

01 July 2022through 30 December 2022

Pier at POTA/San Juan, PR

Secured Storage Area San Juan, PR

C.4.1.5. Empty containers will be remanded to temporary storage in San Juan, PR awaiting return ocean transport, where this sequence will then repeat until termination of the period of performance.

C.4.1.6. ESC’s assigned drivers shall be reachable to coordinate transportation requirements by phone and text message. Drivers’ cell phone number(s) shall be provided to the U.S. Government Representative to facilitate end game coordination. (See Section C.8.)

C.4.1.7. Transportation requirements for Option 1 and Option 2 shall be in accordance with this section and Tables 4 and 5 below:

C.4.1.8. If Option 1 is exercised, ESC shall provide transportation services for ISO containers to and from the DFSP Jacksonville FL and the pier at POTA/San Juan, Puerto Rico as reflected in Tables 1 through 3 above.

The period of performance will require ISO container lease renewal for a period of approximately six (6) months.

Table 4 (6-Month Option 1)

Item

Date Pick Up Location Delivery Location

Number of Containers

01 January 2023 through 31 June

Secured Storage Area San Juan, PR

Pier at POTA/ San Juan, PR

01 January 2023 through 31 June

Pier at POTA/San Juan, PR

Secured Storage Area San Juan, PR

C.4.2. MATERIAL STORAGE REQUIREMENTS:

The U.S. Government will provide JP-5 product at DFSP Jacksonville. ESC shall maintain custody and accountability of all materials and ISO containers. JP-5 will be quality tested to level "B" composite standards by the DFSP lab once the ISO containers are filled. Containers will then be lead-wire sealed for security and remanded to the custody of the ESC provider, who will transport, temporarily store, ocean ship to San Juan, PR, and then temporarily store the containers in San Juan until time of need. Level B test results shall physically accompany the ISO containers throughout the transit and storage processes. ESC shall maintain custody and accountability of returned assets at the secured storage area in San Juan, PR until required by U.S.

Government Representative(s).

Secured Storage Area:

C.4.2.1. ESC shall notify the COR immediately of any lost, damage, stolen, or compromised materials and/or equipment. ESC shall not open any shipped materials (lead seals).

C.4.2.2. ESC shall provide receipt of shipped materials (JP-5) via electronic mail to all U.S.

Government Representatives listed in Section C.8 when required.

C.4.2.3. ESC shall maintain custody of all materials at all times. Material is not to be turned over to any party other than the official designated U.S. Government Representative listed in para C.8 below. ESC shall provide a representative to perform a joint inventory with a U.S. Government Representative at time of offload.

C.4.2.4. The secured storage area shall be fireproof and free of pests and animals.

C.4.2.5. The secured storage area, at a minimum, shall have access controls with only personnel designated by ESC having access. A security fence with locked access point is required.

C.4.2.6. The secured storage area shall comply with all industry standards for storage of petroleum, oil and lubricants in terms of required safety and environmental protection standards.

ISO containers:

C.4.2.7. ESC shall position the ISO containers at DFSP Jacksonville and at the pier in POTA/San Juan in such a manner as to facilitate U.S. Government Representative actions to fill or empty the containers as appropriate.

C.4.2.8. Each ISO container shall be a liquid 20’ POL container (240” x 96” x 102”). The ISO containers’ estimated weight when empty is 5,071 pounds and approximately 55,126 pounds when full (full weight will vary depending of quantity of JP-5 product stored.) ISO containers shall be cleaned and inspected to industry standard for introduction of JP-5 product prior to initial loading,and will remain exclusive use for this purpose for the duration of contract (no product other than DLA-owned JP-5 will be introduced to the containers.)

C.4.2.9. Each ISO container shall have a capacity of NLT 6,300 U.S. gallons.

Contracting Officer Representative (COR):

C.4.2.10. A COR will be assigned to this contract and the name and contact information for the COR will be provided at time of award. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; and coordinate availability of GFP. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. See section C.8 for COR POC.

Key Personnel:

C.4.2.11. The Contractor shall provide a coordinator to serve as a liaison between the Contractor and the Government. The name of this person shall be designated in writing to the Contracting Officer. The coordinator shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

C.5. BACKGROUND CHECKS AND SECURITY ACCESS:

C.5.1. ESC shall conduct security background checks on Contractor employees and Subcontractor employees with local or national police departments or other government organizations. ESC shall not hire employees in support of this contract if the results of their background investigation indicate they may be a security risk to the site and U.S. Military personnel. ESC shall issue photo identification badges to its personnel and ensure all Subcontractor personnel have photo identification badges. Badges shall be standardized and have a passport type photo, name of the company, individuals name, identification number, and date of birth. Personnel shall wear the badge so that it is visible at all times. ESC shall ensure that their employees and Subcontractor employees wear appropriate uniform items to identify them as ESC personnel. Examples would be similar T-shirts, trousers, or coveralls with company names printed on the clothing. All personnel shall be certified free of communicable diseases. In order to access the base, the contractor/drivers shall complete a SECNAV 5512/1 (MAY 2021) form in order to comply with Defense Biometric Identification System (DBIDS); https://www.cnic.navy.mil/om/dbids.html.

C.6. LANGUAGE REQUIREMENTS:

C.6.1. ESC shall provide a designated English-speaking representative(s) for all coordination. This individual or group of individuals must be available by phone/email and shall meet (preferred) or speak with the official designated U.S. Government Representative to coordinate support.

C.7. SUPPORTING DOCUMENTS:

C.7.1. See attached Contract Pricing Worksheet.

C.8. U.S. GOVERNMENT POINT OF CONTACT:

C.8.1. COR for this contract will be LS2 Sean Taylor, USN, (904) 270-4700, shawn.m.taylor28.mil@us.navy.mil.

C.9. QUALITY:

C.9.1. ESC shall provide the timely delivery of goods and services. Quality of all services or supplies provided shall conform to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.

C.10. LOCATION OF WORK:

C.10.1. In and around Jacksonville, Florida.

C.10.2. DFSP Jacksonville, Florida.

C.10.3. Port of Jacksonville, Florida.

C.10.4. Port of San Juan, Puerto Rico.

C.10.5. Secured storage area in and around San Juan, Puerto Rico.

C.10.6. Pier at Rafael Cordero Santiago Port of the Americas, Ponce, Puerto Rico.

C.10.7. Pier at San Juan, Puerto Rico

C.11. PERIOD OF PERFORMANCE:

C.11.1. Base: 01 July 2022 through 30 December 2022

C.11.2. 6-Month Option Period 1: 01 January 2023 through 31 June 2023

C.12. CONTINGENCY SITUATIONS/MISSION OPERATIONS:

C.12.1. Contingency situations (natural disasters, military peacetime and wartime contingency operations/exercises, serious accidents, civil disturbances, major mobilization or repatriation of non-combatants) may necessitate that the ESC be flexible in arranging different levels of support and service operational hours. ESC shall respond to contingency situations and revise priorities as directed by the COR. If ESC cannot accomplish normal activities due to activation or exercise of any contingency plan, ESC shall not be held liable for non-support of lower priorities. The COR shall determine the lower priorities that can be temporarily relaxed in contingency situations. If appropriate, ESC shall be reimbursed for contingency operations requiring a higher level of response and resources. ESC shall submit a Request for Equitable Adjustment detailing the impact resulting from the incorporation and operation of such contingency actions prior to the beginning of the contingency operations. In the event that operations are curtailed as a result of weather emergencies or other unplanned mission-related events, ESC personnel may be considered non-essential personnel and thus, not required to be at the work site. They may, however, be required to be on call, to work at a designated evacuation site, or to be part of a crisis response team at a nearby site.

C.13. METHOD OF PAYMENT:

C.13.1. ESC may submit invoices via Wide Area Work Flow (WAWF). For this situation, the words “Prompt Payment Certification” shall be replaced by Electronic Funds Transfer which is WAWF.

C.13.2. Invoices for goods received or services rendered under this contract shall be submitted electronically through WAWF in the Receipt and Acceptance section of WAWF.

C.14. INVOICING INSTRUCTIONS:

C.14.1. The Contractor shall submit original invoices via WAWF to the COR for acceptance and processing of payment. Invoices shall be processed via electronic submission (WAWF). All payments under this contract will be made in U.S. dollars.

C.15. AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER:

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of U.S. Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of U.S. Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, this authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: TBD

ADDRESS: TBD

TELEPHONE: TBD