Performance Work Statement - IWTP.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

AMARG Industrial Waste Pre-treatment Plant (IWTP)

U.S AIR FORCE

309 Aerospace Maintenance and Regeneration Group

03/16/2023

309 AMARG IWTP

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 SCOPE

3 BASIC SERVICES

4 SERVICE SUMMARY

5 CDRL SUMMARY

6 ADDITIONAL REQUIREMENTS

7 SECURITY

8 CONFLICTS OF INTEREST

9 GENERAL INFORMATION

9.1 Hours of Operation

9.2 Conservation of Utilities

10 ENVIRONMENTAL CONTROLS

10.1 Hazardous Work Environment

10.2 Notification of Environmental Spills

10.3 Safety Program

11 GOVERNMENT OBSERVATIONS

12 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

13 ENVIRONMENTAL

Appendix A – Acronyms

Appendix B – Reserved

Appendix C – SAFETY i

1 DESCRIPTION OF SERVICES

This requirement is to provide all engineering, design, minor construction, equipment, supplies, service, and labor necessary to install an Industrial Waste Pre-treatment plant at the Aircraft Paint Booth, located at Aerospace Maintenance and Regeneration Group (AMARG) located upon Davis-Monthan Air Force Base. AMARG has an industrial aircraft paint facility that will be generating wastewater containing hexavalent chrome (Cr+6) suspended in the wastewater.

It is anticipated that AMARG will be intermittently generating approximately 2-10 gallons per minute, for up to 1-2 hours per day, on a 5 days per week basis. The wastewater from the aircraft painting operations will be collected in a wet well, before being pumped to the wastewater collection and equalization tanks at the pretreatment plant. The recommended pretreatment process at the plant will be an Ion Exchange Polishing Process which will be required to remove all particulate matter and reduce the overall Hexavalent Chrome effluent down to < 0.3mg/L.

2 SCOPE

2.1.1 AMARG requires a complete collection and treatment system/solution based on the following assumptions: Wastewater will need to be pumped from the aircraft painting location to a collection point (holding tank/s) ~ two (2) three thousand (3,000) gallon tanks.

2.1.2 Wastewater to be metered between holding tanks to verify levels of contaminants.

2.1.3 Wastewater to be pumped from holding tank/s, to a suspended solid filtration system.

2.1.4 Wastewater is then transferred to an ion exchange system capable of removing hexavalent chrome (Cr+6), to a concentration of < 0.3 mg/L, and ultimately flowing to a possible recycling system (for water reuse in operation), or ultimately to floor drain.

2.1.5 Minor Construction to include installation of paint booth floor drains, required electrical connection and plumbing to complete installation from paint booth to specified equipment.

2.1.6 Ongoing Service capability located in vicinity of AMARG to address maintenance and support within ~24hrs of request.

2.1.7 Vendor to verify system is providing desired result per process requirement, perform follow on troubleshooting to meet requirements, and provide system operator training.

3 BASIC SERVICES

3.1 Pretreatment Plant Design

3.1.1 Due to the unique requirements of this effort, it is critical that all wastewater affluents are removed to meet/exceed NEPA standards. In addition, to meet the Dec 2023 Beneficial Occupancy of the Paint Booth, it is critical to allow a five (5) month fabrication lead time and thirty (30) day installation of pretreatment system.

3.1.2 The Contractor shall verify infrastructure requirements and comply/exceed NEPA standards.

3.1.3 The Contractor shall design and specify all equipment needed for the Pretreatment plant to meet the specifications as listed in the scope of this PWS.

3.2 Equipment Installation

3.2.1 The Contractor shall install all equipment in the area designated next to the Fighter Sized Paint Booth at AMARG.

3.2.2 The Contractor shall provide all minor construction needed to enable equipment installation and operation.

3.3 Equipment Service and Repair

3.3.1 All equipment items shall be adjusted, serviced and repaired as necessary and returned to the most current OEM configuration/ status as required.

3.4 Emergency Maintenance

3.4.1 Emergency response is required if equipment becomes inoperative as determined by the 309 AMARG Representative and/or PE. The PE will notify the contractor of the inoperative equipment. The contractor shall report to the work location no later than twenty-four (24) hours from notification. The contractor shall take corrective actions as required and verbally brief the PE on all corrective actions.

The contractor shall provide the PE with an estimated cost of parts and labor within 24 hours. The contractor shall not proceed with the procurement of parts until after receiving Government approval. The contractor shall complete repairs after authorization by the PE. The contractor shall notify the PE when repairs are complete. All repair work shall be to the most current OEM configuration.

(Services Summary)

3.5 Schedule

3.5.1 The contractor must have adequate experience and the ability to overcome schedule risks such as unforeseen weather conditions, manufacturing delays, and compliance with NEPA to complete the project in a timely manner.

3.6 Warranty

3.6.1 Standard Industry Warranty - The Contractor shall provide an industry standard warranty on all parts, labor and services for all deliverables and equipment items.

Warranty is to begin upon final Government acceptance. The Contractor will not be required to cover damages to the deliverables due to neglect or misuse by the Government.

3.6.2 Lifespan – Designed for 10+ years of service life.

3.6.3 COTS Equipment Operations and Maintenance Manuals for (not all-inclusive):

wiring schematics, troubleshooting guides, maintenance checklists, illustrated parts breakdown.

3.6.4 Bonding - Bonding will be required for the entire project.

3.6.5 Data Rights - The Government shall have the unrestricted right to use, modify, reproduce, release, perform, display, or disclose technical data associated with all designs, drawings, specifications, notes, and other works developed and executed in the performance of the contract IAW DFARS 227.7102 – Commercial Items, Components or Processes and 252.227-7015 – Technical Data- Commercial Items.

4 SERVICE SUMMARY –

PWS

Paragraph Performance Objective

Performance Threshold

On-Site Work Notification The contractor shall notify the PE at a minimum of two (2) weeks prior to the on-site work start date.

Equipment Installation The contractor shall notify the PE at a minimum of two (2) weeks prior to the start of equipment installation

Equipment Service and Repair Performance is acceptable when provided upon completion of any inspection, calibration, and maintenance or repair action prior to contractor’s departure from the installation 100% of the time.

Emergency Maintenance The contractor shall report to the work location no later than twenty (24) four hours from notification by the PE.

Schedule Time is of the essence, and all work must be completed NLT December 2023.

Warranty The contractor shall provide standard industry warranty on all equipment items.

5 Contract Data Requirements List – CDRL SUMMARY

Contract information data shall be delivered electronically in accordance with the corresponding requirement for each Data Item listed in Table 5-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 5-1

Exhibit Title PWS Paragraph

Delivery Date

A001 Pre-Treatment Plant Design – Engineering Drawings

A002 Test Reports

A003 Minor Construction

A004 Equipment Installation

A005 Service Contract

A006 Accident/Incident Report

TCIR/DART

The contractor shall submit an Accident/Incident Report within three (3) calendar days of the accident/mishap.

A007 Quality / Safety Plan The contractor shall submit a Contractors Quality / Safety Plan no later than 15 days after contract award, and then as required.

A008 Monthly Status Report The contractor shall submit a Monthly Status Report to the government.

6 ADDITIONAL REQUIREMENTS

6.1 Quality Control Plan

6.1.1 The contractor shall establish a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to the 309 MXSG Lead Analytical Chemist, NLT 30 days post contract award.

6.2 Quality Assurance

6.2.1 The Government PM or alternate(s) will perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information of the Government PM(s), with a letter defining duties and authority will be furnished to the contractor.

6.2.2 The Government PM or alternate(s) will inform the task manager in person when discrepancies occur and will request corrective action. The Government PM or alternate(s) will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.

6.2.3 The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

6.2.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

6.3 Base Access

6.3.1 Contractor will schedule all visits and coordinate Base entry by contacting AMARG Security Chief, at (520) 228-8802, or authorized delegate. The contractor shall be escorted as determined by AMARG Security Chief or the Authorized Delegate.

6.3.2 Contractor personnel performing work under this contract must have an active secret security clearance at time of award and must maintain this level of security clearance through the entire period of performance.

6.4 Display of Identification

6.4.1 When contractor employees are inside a secure work area within DMAFB, they shall wear visible Government-provided identification either as a part of, or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

6.5 Obtaining Identification

6.5.1 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the contractor shall be responsible for promptly returning credentials to the Security Forces Pass and Registration Office. Lost badges shall be reported to the Maintenance Security Officer within one (1) working day of the badge being lost.

6.6 Removal of Contractor Personnel

6.6.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

6.6.2 The contractor shall be required to obtain security clearances for all of their employees. In addition, the contractor shall be required to obtain a facility clearance of SECRET. A DD Form 254 will be required for contract.

6.6.3 For a Common Access Card (CAC) to be issued to the contractor, then the process as outlined in HAFB OI 36-812 will be followed. The contractor shall be required to complete and submit CAC application form for each of the firm's employees who must have access to the installation and Individual Information form to begin this process. A Defense Biometric Identification System (DBIDS) card may be issued if necessary during this process after a Local Files Check has been accomplished by the Security Forces.

6.6.4 The contractor shall be required to complete and submit an Individual

Information Form for each employee who must have access to a controlled area at the installation. The Security Forces Pass and Registration Office, upon issuance of the AF Form 1199, will return the completed AF Form 2586 to the individual receiving the badge. The AF Form 2586 shall be returned to the appropriate security manager for accountability. If a DBIDS card has been issued in the interim the 496 form will also be returned to the appropriate security manager.

6.7 DBIDS Cards

6.7.1 Contractor submits a completed Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, to the Contracting Officer Representative (COR). The COR completes and forwards Form 496 to the Security Manager (SM) for signature and processing. The SM will notify the COR after Form 496 is approved with instructions for obtaining a DBIDS.

Contractors shall return completed Form 496 to issuing SM to begin the in-processing. Contractor employees with issues associated with their information on their Form 496 will be disapproved for DBIDS and will not be granted access to the installation.

6.7.2 Escort authority will not be authorized, and Force Protection “Bravo” is the minimum established by Security Forces Squadron (SFS). Contractors with a current DBIDS have authority to sponsor (not escort) onto the installation and must follow installation procedures for doing so. Contractors who do not require access to DoD IT systems will be issued a DBIDS only. Contractor employees approved for DBIDS will require sponsorship onto the installation to Pass and ID (building 430) to be issued a DBIDS. Employees going to SFS without being sponsored are considered to be on the installation illegally.

6.7.3 Common issues with a denied Form 496: derogatory background, such as felony criminal charge/s (current or past), foreign national, missing information on form, failed to receive DBIDS within allotted time frame after approval.

6.7.4 If denied access the employee will return all government issued credentials and will vacate the installation immediately.

6.8 Restricted Area Badge Process

6.8.1 Employees without a current DBIDS, or denied access to the installation, will not be issued a RAB until all issues are resolved.

6.8.2 The contractor shall provide, through the COR, written justification with employee full name, Height, Weight, Eye Color, Hair Color, contract number with expiration date and areas needing access to the issuing SM to initiate a request for a badge.

6.8.3 Restricted area badge (RAB) requests shall be completed by the group SM, who shall complete an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas.

The contractor employee shall carry the AF Form 2586 to Security Forces (building 430). The AF Form 2586 will be returned to the issuing SM for accountability.

6.8.4 NOTE: RABs will not be issued for the inconvenience of having to be escorted.

6.8.5 While in the Restricted Areas, contractor employees shall display the RAB in a badge holder, furnished by the contractor company, between the shoulders and above the waist and in the front of the body whenever inside an identified controlled area.

6.8.6 NOTE: When outside controlled areas the RAB will be placed out of sight.

6.8.7 Security Education and Motivation training shall be completed, initially and annually thereafter in order to obtain, and maintain, a RAB. Employees who fail to meet training requirements will have their credentials removed and installation access revoked.

6.8.8 Training can be expected to last one and one half to two hours long, initially and annually. Training is scheduled with the Group SM and requires a passing score to receive approval for a RAB.

6.8.9 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the AMARG Security Manager, 520-228-8802, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

6.9 Security Incidents

6.9.1 Should a security incident occur, the contractor shall:

6.9.2 Immediately report to the site location Group Security Manager all available facts related to each instance.

6.9.3 Take such precautions as the Security Manager may reasonably require for security purposes

6.9.4 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

6.9.5 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

6.9.6 Participation shall last until the investigation is complete.

6.10 Keys, Building Access Cards, and Building Badge Control

6.10.1 The Contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

6.10.2 The Contractor shall not duplicate any keys issued by the Government.

6.10.3 The Contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

6.10.4 The Contractor shall prohibit the opening of locked areas by the Contractor employees to permit entrance of persons other than the Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

6.11 Communications Security

6.11.1 All communications with DoD organizations are subject to Communications

Security (COMSEC) review.

6.11.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

6.11.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

6.11.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

6.12 Operations Security (OPSEC)

6.12.1 Contractors who have access to Davis Monthan Air Force facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC), (Complete reference in Appendix E). Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

6.12.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

6.12.3 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

6.12.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

6.13 Controlled Unclassified Information

6.13.1 (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

6.13.2 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

6.13.3 Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI)

6.14 Contractor Training

6.14.1 The Contractor shall ensure employees complete required block training before performing any services. The Contractor will not be penalized for hours spent attending these required courses. The Contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

6.14.2 The Contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

6.14.3 The Contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings, and provide the COR a roster of trained personnel upon request.

6.14.4 Mandatory Training. The Contractor shall ensure Contractor personnel attend at

Contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

7 CONFLICTS OF INTEREST

7.1 Conflicts of Interest

7.1.1 The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7.1.2 Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order. Example: using a military retiree card to access an installation to work on a contract.

COURSE NAME (EXAMPLE LIST)

(provided by Government except where noted)

NOTES

Foreign Object Damage (FOD) and Dropped Object (DO) Awareness

Security Training Education and Motivation (phase I

& II)

Operations Security (OPSEC)

Organizational new-hire orientation

Controlled Unclassified Information (CUI) training

7.1.3 Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations

(AFOSI).

8 GENERAL INFORMATION

8.1 Hours of Operation

8.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

8.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Thursday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

8.1.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

8.1.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8.2 Conservation of Utilities

8.2.1 The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

9 ENVIRONMENTAL CONTROLS

9.1 Hazardous Work Environment

9.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Davis Monthan AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 355th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

9.2 Compliance with Laws and Regulations.

9.2.1 The contractor shall be knowledgeable of and comply with all applicable

Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

9.3 Notification of Environmental Spills.

9.3.1 If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 309th AMARG Environmental Manager. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.

9.4 Safety Program

9.4.1 The contractor shall implement a safety program that ensures protection of

Government personnel and property. (See Appendix C)

9.4.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the AMARG safety rep.

10 GOVERNMENT OBSERVATIONS

10.1.1 During the period that the contractor is working on the Industrial Waste Pretreatment Plant, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

11 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

11.1.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

11.1.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

11.1.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

12 ENVIRONMENTAL:

12.1.1 Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – NAME OF APPENDIX

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFB Air Force Base AFMC Air Force Material Command ANSI American National Standards Institute ASO American Standards Organization CDRL Contract Data Requirements List CFR Code Federal Regulation GFP Government Furnished Property IAW In Accordance With ISO International Standard Organization NIST National Institute of Standards and Technology OEM Original Equipment Manufacturer

PCO Procurement Contracting Officer PE Process Engineer PPE Personal Protective Equipment

PWS Performance Work Statement QPC Quality Control Program SME Subject Matter Expert SS Services Summary USAF United States Air Force

APPENDIX B – RESERVED

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Kip Fatigue Testing

4 Apr 2023 Reviewed by:

Robert Pickett OO-

ALC/SE 801-

586-4461

Control Number: RP230401

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A003) (DI-SAFT-82313) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (OO-ALC.SE.Workflow@us.af.mil) or the Davis Monthan AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one

(1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note:

AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Provide contact information for on-site personnel Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.