Performance Work Statement Harley Painting RFQ.doc

PERFORMANCE WORK STATEMENT

Project Name:

Motorcycle Painting and Rebranding U.S. Border Patrol Buffalo Sector 201 Lang Blvd.

Grand Island, NY 14072 General:

The intent of this contract is for the repainting and branding of four 2009 Harley Davidson Motorcycles. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

REQUIREMENTS:

SCOPE:

1. The contractor shall paint and brand four Harley Davidson Motorcycles for the U.S. Border Patrol Buffalo Sector. The specific painting criteria are outlined in the specifications below. The contractor must adhere to the paint manufacturer's warranty of gloss retention, durability of topcoat and adhesion within normal environmental conditions. The contractor shall furnish all personnel, tools, and equipment to accomplish work required by this contract and ensure that services provided on the motorcycles are conducted according to factory brand specifications or as deemed necessary by the manufacturers.

MECHANICS AND EQUIPMENT:

1. Contractor agrees that all work will be performed by competent mechanics, experienced and qualified to work on the specified type of equipment. All work will be performed in accordance with the best commercial practices and without unnecessary delays. The contractor must have available suitable modern equipment necessary for the satisfactory execution of any repair job, including all gauges and checking tools necessary to make precision adjustments when required and all special repair tools for the proper servicing of the equipment call for under this contract.

MINIMUM CONTRACTOR QUALIFICATIONS

1. The contractor shall be a Harley Davidson Authorized Service Provider and a Certified Commercial Refinisher. Contractor may be required to provide proof that minimum qualifications are met.

2. The contractor shall have a shop facility with a paint booth large enough to accommodate the motorcycle parts to be painted.

3. Prior to award, the Government may inspect the contractor's facility and equipment prior to award to ensure that all of the services are being performed in a manner consistent with this proposal.

4. A SAM (System for Award Management) Registration is required for this contract.

MOTORCYCLE PARTS TO BE PAINTED:

· FRONT FENDER

· REAR FENDER

· LEFT SIDE SADDLE BAG COMPARTMENT /LID

· RIGHT SIDE SADDLE BAG COMPARTMENT /LID

· TRUNK

PAINTING PROCESS REQUIREMENTS

The paint process will consist of the following in the order listed, utilizing the latest state-of-the-art painting and paint matching systems, mixing tools, and spraying tools and must be done according to the manufacturer’s specifications to avoid voiding manufacturer’s warranty.

Motorcycle parts shall be removed from the bike before painting.

The contractor shall prepare all surfaces for painting by scrapping loose particles, sanding, and priming to ensure proper adherence of paint. All surfaces must be properly cleaned prior to painting to ensure proper adherence of paint.

Application of sealers, primer, paint shall meet the manufacturer’s guidance for number of coats and application methods. All paints used shall be from a qualified and reputable paint manufacturer.

Contractor shall return motorcycle/equipment chassis and body to original manufacturer’s configurations. Objective is to ensure motorcycles are restored to a condition designed to prevent significant deterioration under existing usage environments.

Warranty: The Contractor shall warranty repairs against defects in workmanship and parts. Contractor shall specify warrantable periods for materials and work performed. Unsatisfactory repairs include, but are not limited to, paint swirls, fisheye blemishes, mismatched paint color, buffer burns, as well as any other defects and/or imperfection in body work or paint finish.

PAINT SCHEME AND COLORS:

The U.S. Border Patrol has established standards and product requirements for this contract to maintain quality and consistency of fleet appearance. See Appendix A for specific colors and graphics.

TESTING:

1. The contractor shall test the functionality of all equipment after assembly prior to the government’s acceptance according to Department of Transportation and/or industry standards.

HIDDEN DAMAGE AND SUPPLEMENTAL BODY WORK

1. Hidden Damage: In the event hidden damage is discovered when preparing a vehicle for painting, the contractor shall immediately notify the Contracting Officer with an estimate. the Government may choose to inspect any such damage. the Government may have the contractor perform body work in addition to the repaint and will notify the contractor of such work.

2. Supplemental Body Work: If the Government requires additional body work performed, the contractor shall prepare an estimate (broken down by individual line-item prices- parts, supplies, labor) of such work and submit it to the Government with forty-eight (48) hours of receiving the motorcycle. The contractor shall also include a request for any additional time should the work require an extension of the twenty-one (21) calendar day completion deadline. A revised deadline and price must be approved by the Government for the additional work, which will be separate from the regular pricing for painting.

INSPECTION AND ACCEPTANCE

1. All inspection and acceptance activities for this order shall be performed at the contractor’s facility by the Government for the completed work. Prior to acceptance of the finished product, the Government Representative will inspect the motorcycles to ensure it is free of overspray, dust, dirt, and any other contaminants. Should the work not meet the specifications and acceptance standards, the contractor shall be responsible for any rework corrections. Such corrections or rework will be at the contractor's expense.

PERIOD OF PERFORMANCE:

1. All work is to be completed within two (2) months upon delivery of the motorcycles. Any extension of this time must have prior approval.

GOVERNMENT-FURNISHED EQUIPMENT:

1. The Government will supply to the contractor all decals for the motorcycles. See Appendix A for placement.

PLACE OF PERFORMANCE:

1. The place of performance shall be at the contractor’s facility located within 25 miles of Grand Island, NY. Motorcycles shall be transported by the Government to and from the contractor’s facility.

POINT OF CONTACT:

1. The Contracting Officer is the only individual with the authority to amend a contract which will be provided at award. Point of contact for all technical questions and technical concerns we be provided after award.

Appendix A