Performance Work Statement - GCMS Calibration.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GAS CHROMATOGRAPH MASS SPECTROMETER

(GCMS) SERVICE PLAN

309TH MISSILE MAINTENANCE GROUP

582ND MISSILE MAINTENANCE SQUADRON

3 November 2022

TABLE OF CONTENTS

SECTION NUMBER AND TITLE PAGE

1. DESCRIPTION OF SERVICES 3

2. BASIC SERVICES 3

3. SERVICE SUMMARY 5

4. GENERAL INFORMATION 5

5. APPENDICES 8

APPENDIX A – ACRONYMS AND ABBREVIATIONS LIST 9

APPENDIX B – ESTIMATED WORKLOAD DATA 10

AFMETCAL TO 00-20-14 STATED REQUIREMENTS

FOR CONTRACT CALIBRATIONS

APPENDIX C – SAFETY 12

1. DESCRIPTION OF SERVICES

The Contractor shall provide a service plan for a Gas Chromatograph Mass Spectrometer (GCMS). The contractor shall provide all management, parts, materials, tools, supplies, equipment and labor necessary for calibration and repair. This GCMS is used to test the chemical properties of propellant. It is used to test solid propellant samples for aging and surveillance.

This GCMS is also used to provide testing support for the Air Force Nuclear Weapons Center (AFNWC) in conducting service life estimates for fielded Intercontinental Ballistic Missiles (ICBMs). The GCMS is also used in ageing trend studies on various small armament cartridges such as the BBU cartridge and ARD cartridges.

The GCMS is located in the 309th Missile Maintenance Group (309 MMXG), 582nd Missile Maintenance Squadron (582 MMXS), Propellant Laboratory located in Building 2021 at Hill Air Force Base (HAFB), Utah.

2. BASIC SERVICES

2.1. The service plan will include the following:

-Unlimited number of demand on-site service visits with a maximum 72-hour response -Includes troubleshooting the system to find the problem -Ordering any parts required to fix the problem -Test system to ensure problem has been fixed

-Engineer labor and travel are included -Includes phone support that can take care of a number of issues -If issues cannot be fixed with phone support, 72 hours to respond on-site service visit -Priority status for technical support inquiries

-One (1) Scheduled Preventative Maintenance visit -Includes O-rings, filters, oil, etc. (detailed list for Government system can be provided upon request) -Address any issues that may be found that would result in future down time

-Will ensure system runs longer, cleaner, more efficient -Firmware updates to system as applicable

-Thermo Scientific supplied personal computers are covered -Factory-certified replacement parts are included -Software updates and notifications

-Software updates and notification, Updates are determined as software revision that provide minor changes that are needed to correct or improve the previous version of the software. Software updates are normally indicated by a software revision number change, e.g.

version 1.1 to version 1.2 -Subscription to e-Support Online Technical Resources -One time 10% discount on Parts, Accessories or Consumables for end user during active contract. Contact parts group at Unity Priority Line 1-877-594-3224 and mention the Loyalty PACs program -Computers purchased from Thermo and are required for the operation of the system is covered under a Support Plan Replacement of computers that required an Upgrade to new operating systems are not included in a Support Plan

All components of the GCMS system will be covered to include but not limited to: AS1310 with 155 Sample Tray for Trace 1, Trace 1310 Mainframe, Trace 1300 SSL Injector Module, and ISQ QD Quadrupole GC-MS. The services shall be performed during normal working hours. The contractor shall ensure that after calibration or repairs the equipment meets all Original Equipment Manufacturers (OEM) specifications or equivalent industry standards. (CDRL A001)

2.2. Calibrations

Calibration of this GCMS shall be in accordance with (IAW) original specifications established by the OEM. The calibrations will include ensuring that the MS source is clean and identifying a known standard along with being able to detect the trace gases found in the air and helium that purge the system.

2.3. Service Repair Calls

The contractor shall perform troubleshooting and repair as needed with an unlimited number of on demand on-site service visits. The response time is not to exceed (NTE) 72 hours. The contractor shall ensure the equipment operates within design specifications by providing trouble-shooting and repair to the OEM specifications and shall ensure the system performs properly before leaving. Contractor shall provide a report of repairs. (CDRL A002)

2.4. Contractor Supplied Replacement Parts

The contractor shall furnish factory certified replacement parts for all repairs. All parts needing replacement shall be replaced within five (5) business days after the contractor has determined the parts responsible for the malfunction of the equipment. Where parts are identified as user replaceable, the parts shall be shipped by the contractor for installation by the Government.

2.5. The service plan will not include:

-Computers not provided and installed with the system by Thermo Fisher. Hardware and Operating System upgrades, replacing a HD with larger capacity -Software version upgrades are not provided under a Support Plan. Upgrades are normally indicated by a software version number change, e.g. version 1.2 to version 2.0 -Consumable items and parts such as bottles, calibration materials, solvents, vials, caps, septa, all Columns, data media, ferrules, ETD filaments (excluding the one included in the PM visit), filters, frits, gases, gaskets, injection port liners, integrator paper, ion exchange resin, lamps, photomultipliers, pump oil, reaction tubes, source ceramics, mobile phases, autosampler rotor valve seal, sample ports, syringes, sample loops, DEP emitters, electron multipliers, glass jet separators, heated capillaries, ion gauges, ion volumes -Operator training -Sample concentrator plumbing -Work related to radioactive sources -Components that cannot be repaired or replaced due to lack of availability from Thermo Scientific supplier (obsolescence) -Complete system replacement is not covered under contract

3. SERVICE SUMMARY

Performance Objective PWS Para Performance Threshold

Provide calibration certificate

2.1

NTE 5 (business) days after completion of calibration test completion

(CDRL A001)

Service Repair Calls 2.3 NTE 72 hours after service call has been initiated by GR

Status Report 2.3 NTE 10 (business) days after completion of repair (CDRL A002)

Replacement Parts 2.4 Replacement Parts are to be provided within 5 (business) days

4. GENERAL INFORMATION

4.1. Government Furnished Property:

No GFP will be provided under this contract.

Access to Government owned equipment shall be provided to the contractor including engineering workstations, test stations, and assets. All government owned equipment must be safeguarded by the contractor. Government owned equipment will remain in possession of the Government and is only available for contractor use during normal working hours.

4.2. Security:

4.2.1. HAFB and Missile and Ammunition Maintenance and Storage (MAMS) Access:

The contracted company representative shall provide a Visit Pass Request to Chemical Properties Laboratory Lead or Supervisor which shall include: First and Last Name, Driver’s License Number, Driver’s License State in which it was issued, dates of visit and shall be on corporate letterhead signed by contractor’s Security Manager or management.

Visit Pass Request shall be the completed No Later Than (NLT) 7 days prior Scheduled Preventative Maintenance visit IAW.

4.2.1.1. The contracted company representative shall check in at the South Gate Visitor Center. They shall have a valid vehicle registration, driver’s license, and proof of insurance.

4.2.2. The Contracted Company Representative will be accessing Hill AFB to calibrate/repair test equipment as required. They will not be accessing classified or sensitive information. They do not require computer access. They will be escorted into munitions storage areas.

4.2.3. The GCMS is located in the MAMS II secured area. The calibration/service technician shall coordinate access with the Chemical Properties Laboratory Lead at

(801) 777-5200 or (801) 777-5552 or Supervisor at (801) 777- 7420. This area requires an escort and an in-briefing upon arrival.

4.3. Special Requirements:

Contractor shall provide a certified and experienced representative to accomplish all calibration and repairs on all of the equipment listed in Appendix B.

4.4. Publications:

The contractor shall follow, troubleshoot, repair and calibrate according to procedures recommended by the OEM.

4.5. Quality Control:

4.5.1. The Chemical Properties Laboratory Lead or Supervisor are the authorized individual(s) who will perform assessment of the contractor’s performance.

4.5.2. The Chemical Properties Laboratory Lead or Supervisor will inform the Government Contracting Officer (CO) when discrepancies occur and will request corrective action.

4.5.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO).

4.5.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO and/or authorized Chemical Properties Laboratory Lead or Supervisor.

4.6. TOOL CONTROL

4.6.1. Tool Control and Accountability Procedures – The Contractor shall comply with Tool Control and Accountability Procedures as listed herein when contractor owned tools or equipment are brought into any maintenance area within the Complex:

4.6.2. The Contractor shall maintain 100% accountability of contractor-owned tools at all times. The contractor shall inventory all contractor-owned tools located in the work center at the beginning and end of each job task location change and at the end of each day/shift. Inventories must be documented and are subject to inspection by the Chemical Properties Laboratory Lead or Supervisor. The Contractor shall secure tools at all times when the contractor is not present at the immediate worksite.

4.6.3. Inventory discrepancies will immediately be researched and reported to the work center supervisor, Chemical Properties Laboratory Lead or Supervisor. If a tool is identified as being lost, the Contractor shall comply with AF lost tool procedures outlined within AFI 21- 101 AFMCSUP AFMCGM2022-01 CH 8. The Contractor shall ensure contractor personnel working with in the Complex Maintenance area are familiar with the 100% accountability of tools and the proper reporting for lost tools.

4.7. GOVERNMENT OBSERVATIONS

4.7.1. During the period that the company representative is working on the system, government personnel from the Missile Maintenance Group, Missile Maintenance Squadron, shall oversee the trouble shooting, repair and calibration of the GCMS.

4.8. SAFETY

4.8.1. In performing work under this contract, the contractor shall:

4.8.1.1. Conform to the safety requirements contained in this contract for all activities related to the accomplishment of the work.

4.8.1.2. Comply with additional, immediate precautions that the CO may require for safety and mishap prevention purposes.

4.8.1.3. Provide protection to government property to prevent damage during the period of time the property is under the control, or in possession of, the contractor.

4.8.1.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.8.1.5. In the event of an accident or mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the

CO.

4.8.1.6. Record and report promptly (within one hour) to the CO and/or authorized Chemical Properties Laboratory Lead or Supervisor, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.8.1.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9. HOURS OF OPERATION

4.9.1. Normal Hours of Operation:

The contractor shall perform the services required under this contract during the following hours:

Monday through Thursday, 0600-1530. Work will not be scheduled on Federal holidays. With prior approval from the CO, the Contractor may work extended hours to ensure timely completion of work at no additional cost to the government.

4.9.2. Recognized Federal Holidays:

The contractor shall not provide service on the following Federal Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on the prior Friday. If the holiday falls on a Sunday, it is observed on the following Monday.

5. APPENCICES:

APPENDIX A – ACRONYMS AND ABBREVIATIONS LIST

APPENDIX B – ESTIMATED WORKLOAD DATA

FOR CONTRACT CALIBRATIONS

APPENDIX C – SAFETY

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

309 MMXG 309th Missile Maintenance Group 582 MMXS 582nd Missile Maintenance Squadron AF Air Force AFMC Air Force Materiel Command CDRL Contract Data Requirements List CO Contracting Officer GCMS Gas Chromatograph Mass Spectrometer HAFB Hill Air Force Base IAW In Accordance With MAMS Missile and Ammunition Maintenance Storage NLT No Later Than OEM Original Equipment Manufacturer PWS Performance-Based Work Statement USAF United States Air Force

Note: This information is for reference only.

APPENDIX B

Estimated Workload Data

Complete Equipment Item List

Item

Part Number

On-Site Calibration

Perform Trouble-

Shooting and Repair as Needed

Calibration Frequency

Gas

Chromatograph

(GC)

715100201

Yes

Annually

Mass

Spectrometer

(MS)

ISQ 150601

Auto-Injector

420150462

Vacuum Pump

159419304

N/A

Thermo

Scientific Supplied

Computer to operate GCMS

DV 55942

N/A

Appendix B continued

Complete Equipment Item Calibration List

Nomenclature Model/Part Number Serial # Note

Gas Chromatograph

(GC)

Trace 1300

715100201

See quotation 20605048

Mass Spectrometer

(MS)

ISQ-MASS

SPECTROMETER

ISQ

150601

Auto-Injector

AI/AS 1310

420150462

Vacuum Pump

RV3 A65201903

159419304 N/A - See quotation

20605048

Thermo Scientific

Supplied Computer to operate GCMS

Dell

DV 55942

N/A - See quotation 20605048

Note: If above listed equipment requires replacement, then contractor shall perform calibration on replaced equipment without changing the terms of the contract. The Government will ensure that any equipment that is replaced is a factory certified item or equivalent.

SAFETY APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

GCMS CALIBRATION AND REPAIR

309TH MISSILE MAINTENANCE GROUP

582ND MISSILE MAINTENANCE SQUADRON

3 November 2022

OO-ALC/SE

Control Number: KZ221102

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify the OO-ALC/SE Workflow (OO- ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time, and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Provide contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.