Performance Work Statement for 1010 Oil Distribution System Installation.pdf

Performance Work Statement For

1010 Oil Distribu�on System Installa�on

1.0 Descrip�on of Services. The contractor shall provide the following: all supplies, materials, tools, equipment, transporta�on, personnel, labor, supervision, and management to prepare and install the Storage tank(s) and pumping system. All items will be rental/lease equipment. The tank(s) will require a minimum combined storage capacity of 15,000 gals of MIL-PRF-6081E, Grade 1010 oil / NATO SYM: 0- 133 (Product Code: 19002-812068082, on Davis-Monthan AFB (DMAFB), AZ. The 1010 oil distribu�on system will include pump(s) capable of maintaining 45 PSI and a flow of 45-100 GPM. The pump(s) will require the ability to control flow rate and pressure to provide a smooth steady flow. The 1010 oil distribu�on system will temporarily be used while construc�on for the permanent 1010 oil distribu�on system is being upgraded, thus the contractor will u�lize nonpermanent tank(s) and equipment that can be relocatable. This system will need to be capable of Single Point Refueling (SPR) aircra� on a flightline maintenance ramp that is 764’ length and 160’ depth. This maintenance ramp can hold up to 11 aircra� at a �me from KC-10 down to UH-1 sized aircra�. Hoses must be able to be retracted daily to allow ground handling/movement of the aircra�, vehicles, and equipment. Require hose reels that are retractable and easily relocatable on a daily basis. The 1010 distribu�on system must be able to fuel and defuel aircra� safely and efficiently mul�ple �mes a day and on mul�ple aircra� each day. This system will require a minimum of 3-micron filtra�on of the 1010 oil coming off the aircra� back into the tank(s).

1.1 Installa�on of System. The contractor shall provide all required equipment and material to install the 1010 oil distribu�on system that supports fueling and defueling the aircra� with 1010 oil. The contractor will be responsible for providing training and demonstra�on of the 1010 oil distribu�on system to AMARG employees that will be opera�ng the system for refuel and defuel opera�ons. The 1010 oil distribu�on system will require a way to collect 1010 oil samples. On ini�al set up the system will be used to transfer 1010 oil from AMARG exis�ng tanks to fill the system being temporally installed. The amount of 1010 requiring transfer will be a minimum of 15,000 gal. The 1010 oil distribu�on system will require a spill berm/secondary containment area for the tank(s). The Government will provide air compressor/source and generator power up to 30A 125/250V single phase. The Government will replenish the 1010 oil as required throughout the opera�on.

1.1.2 Schedule. Upon contract award, and prior to commencing work, the contractor shall submit a schedule of delivery of rental equipment and system set up to the Contrac�ng Officer. The contractor shall submit an updated schedule when changes occur. This project will need all rental equipment delivered and opera�onal no later than 15 April 2024 through 29 November 2024.

1.1.3. Working Hours. The contractor shall perform installa�on services between the hours of 7:00 a.m.

and 4:30 p.m., Monday through Thursday, excluding Federal Holidays. The contractor shall coordinate with the point of contact to schedule specific days and �mes to perform services. If the contractor desires to work a�er 4:30 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the Contrac�ng Officer. Each request will be considered on a case-by-case basis.

1.1.4. Tes�ng. Upon comple�on of installa�on, the contractor shall validate the opera�on of the equipment in the presence of Government personnel. If any component of the system does not func�on properly, the contractor shall make necessary adjustments/repairs at no addi�onal cost to the Government.

1.1.5. Warranty. All work performed shall be in accordance with standard industry prac�ce and shall be free from failure, due to defec�ve workmanship, for a period of 365 days from the date of project comple�on. Any new materials/products provided shall also be covered for a period of 365 days from comple�on if the items deemed defec�ve were not caused by the following: misuse, negligence, force majeure, product modifica�ons, product altera�ons or repairs performed by non-trained factory individuals. At �me of project comple�on, the contractor shall provide to the client the warranty package which include opera�on manuals and extended warranty informa�on. Any labor/service costs provided a�er the one-year term, regardless of extended warranty status, shall be incurred directly by the client and may include addi�onal expenses covering travel, per diem, mileage, etc.

1.2. General Informa�on

1.2.1. Contract Manager. The contractor shall designate a primary Contract Manager (CM) who will be responsible for contractor-performed services. The CM shall be available by phone at all �mes while contractor or subcontractor employees are at the worksite. Upon contract award, and before commencing work, the contractor shall submit the name and telephone number of the CM, in wri�ng, to the Contrac�ng Officer and the point of contact. The CM shall have full authority to act for the contractor on all maters rela�ng to daily execu�on of the contract.

1.2.2. Contractor Qualifica�ons. All contractor employees shall be cer�fied and qualified to perform equipment installa�on. The contractor shall provide proof of employee cer�fica�on/qualifica�on within 1 day upon the Government’s request. The contractor is responsible for all code compliance and proper installa�on.

1.2.3. English Language. All contractor employees must be able to read, write, speak, and understand English fluently.

1.2.4. U�lity Outages. If any u�li�es to the building must be shut down in order to complete work, the contractor shall no�fy the Contrac�ng Officer in wri�ng 21 days prior to the desired date for the u�lity outage. The contractor is responsible for all work associated with the u�lity outages.

1.2.5. Contrac�ng Officer Authority. The Contrac�ng Officer is the only Government official that can make any changes to the contract. If the contractor is asked to make changes or deviate from the contract by anyone other than the Contrac�ng Officer, the contractor shall not make the changes and no�fy the Contrac�ng Officer immediately.

1.2.6. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or a�er performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these loca�ons. Upon comple�on of contract work, contractor employees shall promptly depart DMAFB.

1.2.7. Contractor Employee Conduct. The Government reserves the right to require removal from the installa�on any contractor employee who endangers persons or property, whose ac�ons are inconsistent with professional conduct, whose con�nued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.8. Appearance. Employees shall present a neat appearance and be easily recognized as contractor employees by company uniforms, or name tags having the company logo affixed. All contractor employees must have in their possession at all �mes Company ID badges and any Government Base access passes issued to them.

1.2.9. Safety. The contractor shall comply with all local, state, and federal laws and safety regula�ons.

Compliance with OSHA and other applicable laws and regula�ons for the protec�on of contractor employees is exclusively the contractor’s responsibility, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibili�es. The contractor is responsible for furnishing contractor employees with all necessary personal protec�ve equipment to perform services.

1.2.10. Work Areas. The contractor shall, at all �mes, keep work areas free from accumula�ons of waste material, rubbish, tools, equipment, and materials. Upon comple�on of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condi�on. No asbestos-containing materials may be used or installed in this work

1.2.11. Trash/Waste Removal. The contractor shall remove and dispose all trash and waste materials at a permited site. The contractor shall not dispose of any trash or waste on DMAFB.

1.2.12. Smoking in AF Facili�es. Contractors are advised that the AF has placed restric�ons on the smoking of tobacco products in AF facili�es. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facili�es. Contractor employees and visitors are subject to the same restric�ons as Government personnel. Smoking is permited only in designated smoking areas.

1.2.13. Fire Preven�on and Safety. Contractor employees shall comply with the Occupa�onal Safety and Health Act (OSHA), DMFAFB Fire Protec�on Program, Air Force Occupa�onal Safety, and the Fire Preven�on and Health Program.

1.2.14. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installa�on, including DMAFB. This includes the use, possession, distribu�on, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installa�on, and subject to arrest and prosecu�on by local authori�es.

1.2.15. Federal Holidays. The contractor is not required to provide services on the following Federal holidays (or the actual day set aside for observa�on). New Year’s Day Labor Day Mar�n Luther King Jr’s Day Columbus Day Presidents Day Veterans Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

1.3. Security Requirements

1.3.1. List of Employees. Upon contract award, the contractor shall submit to the Contrac�ng Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of posi�ve iden�fica�on of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be iden�fied on the list of employees. The contractor shall submit an updated list when an employee's status or informa�on changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in wri�ng within one workday of the employee’s termina�on.

1.3.2. Safeguarding of Classified and Other Informa�on. The contractor shall ensure that contractor employees do not no�fy, repeat, comment upon, disclose, or use in any way informa�on seen, observed, or derived from documents or conversa�ons of a sensi�ve or confiden�al nature overheard by them.

The contractor shall comply with and assume responsibility for compliance of this provision by its employees.

1.3.3. Pass and Iden�fica�on Items. The contractor shall ensure the pass and iden�fica�on items required for contract performance on DMAFB are obtained for employees and nonGovernment owned vehicles.

1.3.4. Retrieving Iden�fica�on Media. The contractor shall retrieve all iden�fica�on media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, re�rement, etc, or upon contract comple�on. The contractor shall no�fy the Contrac�ng Officer in wri�ng when an employee departs, and return the employee’s iden�fica�on to the office that issued it.

1.3.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regula�ons and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regula�ons may result in the loss of base driving privileges, debarment from the base, or other administra�ve ac�on. The use of cell phones is strictly prohibited while driving on Davis- Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.3.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or deten�on of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administra�ve ac�on. Deten�on of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.3.7. Weapons, Firearms, and Ammuni�on. Contractor employees are prohibited from possessing weapons, firearms, or ammuni�on on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.3.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Informa�on Act (FOIA) Program requirements. This regula�on sets policy and procedures for the disclosure of records to the public and for marking, handling, transmi�ng, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate DMAFB authority.

1.3.9. Repor�ng Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any informa�on or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense informa�on. 1.3.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all DMAFB facili�es, equipment, and materials.

1.3.11. Protec�on of Personally Iden�fiable Informa�on. Personally Iden�fiable Informa�on (PII) refers to informa�on that can be used to dis�nguish or trace an individual’s iden�ty either alone or when combined with other informa�on that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to iden�ty documents, Social Security numbers (SSN) or other governmen�ssued iden�ty, precise loca�on informa�on, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with DoD Direc�ve 5400.11, Department of Defense Privacy Program, and Do D 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's viola�on of the aforemen�oned policies, the contractor shall bear all no�fica�on costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.3.12. Base Entry Requirements. The contractor shall obtain Government iden�fica�on documents for all employees, by submi�ng an applica�on to the Government point of contact. The contractor must provide the full name, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as INS work permit or an Arizona ID (available through the Arizona Department of Transporta�on). Any employee desiring to bring a privately owned vehicle on Davis-Monthan AFB must provide proof of automobile registra�on and at least the minimum required liability insurance, as well as a valid driver’s license. Contractor ID cards or temporary base pass will be available for pick up within seven working days a�er applica�on is received by the customer.

1.3.13. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab. The sign must use at least 2" high leters. Vehicles shall be in sa�sfactory mechanical condi�on and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discre�on of the CO, un�l sa�sfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regula�ons. Vehicle-mounted communica�on equipment shall conform to all applicable base and federal frequency regula�ons and avoid conflict with exis�ng frequencies.

2.0. GOVERNMENT PROVIDED SERVICES

2.1. U�li�es. A source of electricity will be available for the contractor’s use. This source will only be a single 120/240 VAC 30 AMP single phase light cart/generator.

2.2. Emergency Services. The Government will provide security forces services (call (520) 228-4444, for emergencies only), and fire protec�on services (call (520) 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must call (520) 228-3333 for emergency medical services.