Performance Work Statement DRAFT.pdf

Performance Work Statement (PWS)

National Oceanic and Atmospheric Administration (NOAA)

Alaska Fisheries Science Center (AFSC)

Miniature Underwater Camera (MiniCam)

{Requirement 24-2036}

Section 1: Background

The Alaska Fisheries Science Center (AFSC) requires underwater imaging systems to monitor foraging behavior of marine animals through both animal-borne and fishing gear mounted systems. To understand the foraging behavior of marine animals, researchers often rely on biotelemetry devices that record the animal’s movements and dive patterns at sea. Based on changes in behavior, researchers can identify when and where feeding occurs. Depredation of target fishing species by animals feeding off longline catch negatively impacts the fishing industry. Monitoring these activities at depth is necessary to understand and possibly mitigate the impact of predator foraging behavior.

In many biotelemetry studies there has been no confirmation that the identified behavior changes are associated with foraging, and in commercial fishing there is limited knowledge about depredation behavior. The gold standard for measuring actual foraging events is through animal-borne video recorders. Similarly, video observations of animal interactions with fishing gear can provide insights not possible with other types of data collection. However, in the past, battery and memory limitations have resulted in video cameras having insufficient recording abilities (e.g., duration, video quality) or they are too large for smaller marine species to carry or to be attached to gear without modifying how it fishes.

We require a custom-designed underwater video camera system that can be used to record marine mammal foraging behavior from animal-borne deployments and through mounting on longline fishing gear systems.

Section 2: Tasks

Section 2.1

Task 1. Prototyping and Design

2.1.1 The contractor shall design and build an underwater camera system to the specifications listed below. Design will be established in consultation with AFSC researchers. At appropriate stages of development, and in collaboration between the contractor and AFSC, one (1) open (not encapsulated) system and one (1) encapsulated prototype will be provided to the AFSC for early testing.

The contractor shall set up design consultation meetings. The contractor shall share progress on hardware design and manufacture through virtual meetings every two (2) months. The contractor shall conduct equipment testing for functionality, robustness, pressure rating, and durability. A report on testing parameters and outcomes shall be submitted to the COR for review. The contractor shall set up a demonstration meeting (virtual or in person) that can be attended by multiple NOAA program representatives to show developed products.

2.1.2 Minimum Technical Specifications are broken out by application and then followed by shared requirements:

Specification Animal Borne Application Longline

Maximum Outer

Dimensions (L x W x H)

12 cm x 8.5 cm x 4.5 cm 20 cm x 8.5 cm x 8.5 cm

Maximum weight 400 g 500 g

Minimum Depth

Rating

200 m 500 m

Field of View

(FoV)*

60° to 90° 130°

Illumination IR LED with illumination distance between ~75 and 250 cm

White LEDs with color temp between 5000

- 7000K , max 1000 lumens; red LEDs with

650-670 nm peak wavelength, max 2000 lumens. Adjustable intensity for both, Housing Containing a flat bottom surface, curved edges, and minimizing frontal surface area to reduce drag effects for animal attachment

Contain multiple attachment points for connecting to fishing gear and auxiliary lighting.

* FoV are not fully defined and will be refined during discussions with the contractor.

• Housing: resistant to impacts and able to withstand repeated temperature and pressure cycling.

• Minimum Temperature Rating: < 2° C

• Power:

o Rechargeable system o Battery: rechargeable with > 8 hr run time when capturing video continuous at max quality and resolution

• Camera Specifications:

o HD video o 1280 x 720p o 30 fps o Timestamped video frames

• Illumination:

o Customer specified LED (IR, red, white)

• Storage Capacity: 32GB Memory. Minicam should record the following types of data:

o Video at full resolution and quality for 8+ hrs o Depth (+/-) 0.1 m (minimum 1 sec sampling interval) o Time (real time clock)

• Peripheral Sensors:

o Light meter - to trigger lights at night or during deep dives o Conductivity - to determine wet/dry to turn on/off device

• Communication: Charge, configure, and download data over USB 3

• User Defined Configuration:

o Depth trigger: start/stop recording at specified depth (i.e., record only at depths below

10 meters) o Time trigger: Turn on/of at specified time (i.e., collect imagery between two user-specified times) o Duty cycle based on time (i.e., record for 15 minutes every hour) o Delayed start option: set minutes to start after activation (to avoid running on deck) o Light trigger option: start/stop recording based on light intensity o Lighting control:

▪ intensity

▪ on/off irrespective of video recording

▪ Turn-on and off based on ambient light intensity or time of day o Frame rate: variable frame rate(1 fps- 30 fps) o Video compression and format options

• Additional Capabilities: If possible while still meeting run-time, storage requirements, and size limitations, the collection of 3-axis accelerometer data at 16 hz is of interest. As well as logging temperature and light data. Achieving better video quality through increased frame rate or resolution would be beneficial but we wouldn’t want to reduce recording duration below eight

(8) hours.

• Ideally the electronics system should be designed so it can be repackaged in different enclosures based on deployment application. For example, if a greater depth rating was required it could be placed inside a more rugged housing.

o Power supply design provides capability to add additional cells as necessary

Section 2.2

Task 2. Testing, Evaluations and Revisions

Following development, the contractor shall deliver six (6) units to the AFSC for field testing, evaluation, and revision. The contractor shall provide written documentation to include full technical details, design drawings, CAD files, system and software specifications, and any and all source code necessary to allow the government the option to use, replicate, and/or modify the hardware and software developed for operation of the described camera system. The contractor shall also provide cost for additional units and the efficient manufacturing batch size.

Section 2.3

Task 3. Revisions and Technical Support

The contractor shall provide modifications and support based on AFSC feedback following field testing.

These modifications may be to the hardware, software, or firmware to address bugs, malfunction, add new features and provide upgraded units for testing. The contractor will provide technical support prior to, during, and after field deployments to address issues with setup, deployment, and data recovery. Task 3 shall be billed as Time and Materials and is not to exceed $90,000.

Section 2.4

Task 4. Delivery - Revised Units

The contractor shall deliver the upgraded six (6) units, in accordance with the revisions in Task 3, to the

Government within two (2) months of order.

Section 2.5

Task 5. Upgrades to Equipment

The Government may provide additional funding for upgrades to the equipment, including but not limited to:

• Updated cameras with latest available technology

• Upgrades to sensors

• Increased depth range

• Improved sampling duration (updated/upgraded battery system)

• Training on unit deployment

• Software upgrades and modification

• Modification to housing

Section 3. Options

Option 1: The contractor shall deliver up to ten (10) units, at the specifications determined at the option exercise to the AFSC within two (2) months of order.

Option 2: Order up to ten (10) units, at the specifications determined at the option exercise to the AFSC within two (2) months of order.

Section 4. Deliverables

Deliverable 1: The contractor shall provide meeting/logistics and administrative consulting services, including:

A. Set up design consultation meetings.

B. Share progress on hardware design and manufacture through virtual meetings every two months.

C. Conduct equipment testing for functionality, robustness, pressure rating, and durability. Provide a report on testing parameters and outcomes.

D. Set up a demonstration meeting (virtual or in person) that can be attended by multiple NOAA program representatives to show developed products.

E. Deliver one (1) housed and one (1) unhoused unit in development to the AFSC for bench testing.

Deliverable 2

A. Develop detailed specification documents for all hardware components

B. Deliver source code

C. Deliver six (6) prototype units to the AFSC for field testing.

Deliverable 3

A. Provide support and changes to the prototype unit(s) based on/and in consultation with AFSC researchers.

B.

Deliverable 4

A. Delivery of final six (6) upgraded units

Section 5: SCHEDULE OF DELIVERABLES

The following is a schedule of all deliverables, including administrative deliverables, required during the period of performance of this contract:

Deliverable Description Due Date Format

1A Design consultation meeting Within One (1) month of award Virtual

1B Progress meetings Every Two (2) months from 1A Virtual

1C Equipment testing report 6-8 months from 1A PDF

1D Demonstration meeting 8-10 months from 1A Virtual

1E In-dev units for testing/evaluation 10-12 months from 1A Ship to AFSC

2A Equipment specs documentation 12 months from 1A PDF, CAD

2B Source Code 12 months from 1A Repository

2C Six prototype units for field testing 15 months from 1A Ship to AFSC

4A Six upgraded units for deployment Two months from order Ship to AFSC

Option 1 10 upgraded units for deployment Two months from order Ship to AFSC

Option 2 10 upgraded units for deployment Two months from order Ship to AFSC

Section 6: Performance Requirements Summary

This contract includes a Performance Requirements Summary (PRS) and Quality Assurance Surveillance

Plan (QASP). The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting

Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The

PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

Required

Service and

Designation

Desired

Outcome

Performance

Standard

Acceptable

Quality Level

Monitoring

Method

Incentive/

Disincentive

Task 1 Deliverables

A, B, C, D and E

-Meetings are set up in a timely manner and accomplish required tasks

- Sufficient level of equipment testing conducted

- Successful demonstration of equipment to at least two NOAA programs

Performance standard met at least 95% of time

COR will solicit feedback from requesters; Use of email to determine request date and scheduling date; Review of items accomplished by the contractor

Material-poor performance evaluations;

corrective action plan

Task 2 Deliverables

A, B and C

- Documentation issued to the satisfaction of requestor

-Delivered camera units meet specifications as tested by NOAA staff

Delivery provided within

60 days of order

Performance standard met at least 95% of time

Performance standard met +/-

10 calendar days

COR will solicit feedback from requesters; Use of email to determine request date and scheduling date; Review of items accomplished by the contractor

Material-poor performance evaluations;

corrective action plan

Task 3

Support provided within a mutually agreed up time frame such that development and modifications

Performance standard met

95% of the time -or as otherwise agreed upon between the government

COR will solicit feedback from requesters; Use of email to determine request date and scheduling

Material-poor performance evaluations;

corrective

Required

Service and

Designation

Desired

Outcome

Performance

Standard

Acceptable

Quality Level

Monitoring

Method

Incentive/

Disincentive satisfy requestors technical representative, contracting officer and contractor.

date; Review of items accomplished by the contractor

Option 1

60 days of order

Performance standard met

95% of the time -or as otherwise agreed upon between the government technical representative, contracting officer and contractor.

COR will solicit feedback from requesters; Use of email to determine request date and scheduling date; Review of items accomplished by the contractor

Material-poor performance evaluations;

corrective

Option 2

60 days of order

Performance standard met

95% of the time -or as otherwise agreed upon between the government technical representative, contracting officer and contractor.

COR will solicit feedback from requesters; Use of email to determine request date and scheduling date; Review of items accomplished by the contractor

Material-poor performance evaluations;

corrective

Section 7: Additional Items

7.1 SPECIAL REQUIREMENTS:

7.1.1 Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

7.1.2 Government Furnished Resources

The Government has pressure tanks available for testing support if needed by the contractor.

7.1.3 Place of Performance

Work will be conducted at other than the government facility (i.e. off-site), at the requirements of the contractor. Some testing can be done on-site at AFSC in Seattle,WA as deemed necessary through communication with thecontractor and the AFSC.

7.1.4 Overtime, Travel, and Training

Overtime and Training is not anticipated or authorized at this time. If overtime is required, a contract modification must be executed by the Contracting Officer prior to performance. Travel is authorized for field support for 2 weeks travel to Alaska.

7.1.5 Warranty, Licensing Information and Intellectual Property

The contractor will assign an open source license (e.g., GNU General Purpose License) as the licensing term for any firmware or software developed. In addition, the contractor will provide AFSC with the hardware specifications, schematics, drawings, or other engineering documents required to develop additional minicams, or to support new use cases (e.g., new enclosure, change in power source).

The intellectual property (IP) involved in this contract are the software and hardware design. The software

IP should be licensed under an open source license that allows for the distribution, modification, and implementation of the software as stipulated by the terms of the license. The open software/hardware design will enable other programs to build compatible systems, which will make it easier to share other developments such as data annotation/analysis tools. All data collected remains the Intellectual Property of the federal government.