Performance_Work_Statement_Draft_1.pdf

Performance Work Statement Maintenance Support for the Tracy Fish Collection Facility, Delta Cross Channel Facility and Fish Release Sites

5/1/2025

1.0 Scope

The Contractor shall provide all personnel, materials, and equipment necessary to perform the operations and /or maintenance and repair activities as required by this Performance Work Statement (PWS) on the following facilities:

Tracy Fish Collection Facility (TFCF) Delta Cross Channel Facility (DXC) Fish Release Sites (FRS)

The Contractor shall provide personnel and support on as needed basis per tasks. Each task will be stated in the work request form.

The principal components of work to be performed by the Contractor shall consist of, but not be limited to, the following repair and maintenance activities:

Repair, maintenance and specific work as described in this PWS.

Repairs and maintenance activities shall be performed on the above-mentioned facilities and any associated feature such as roads, fences, drainage channels, pumps, signs, gates, bridges, buildings, and all associated mechanical and electrical equipment.

2.0 Type of Contract

The government intends to award a Time and Materials Contract.

3. 0 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year September 15, 2025 – September 14, 2026 Option Year 1 September 15, 2026 – September 14, 2027 Option Year 2 September 15, 2027 – September 14, 2028 Option Year 3 September 15, 2028 – September 14, 2029 Option Year 4 September 15, 2029 – September 14, 2030

4.0 ADMINISTRATIVE INFORMATION

4.1 RECOGNIZED HOLIDAYS:

New Year’s Day Juneteenth National Independence Day Christmas Day Martin Luther King Jr.’s Birthday Labor day President’s Day Columbus Day Memorial Day Veteran’s Day Independence Day Thanksgiving Day

4.2 Definitions

Performance Requirements (PR) Performance Requirements identifies the key performance indicators of the Contract that shall be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Physical Condition The physical appearance of Federal equipment or facilities which considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COTR. Physical condition is also determined by visual as well as diagnostic means.

Contracting Officer (CO) The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer Representative (COR) The government employee whom the Contracting Officer officially appoints as an authorized representative of the Government to monitor contract performance. The COR is not authorized to award contacts or contract modifications, obligate the payment of money by the Government, or terminate contracts, or accelerate work

Work Request (WO) An approved task(s) for which the Government has approved the Contractor’s submitted cost estimate. The work request number will accompany the task to the work order.

Work Response Contractor having all personnel and equipment required to perform work at the site or at a pre-approved staging area, ready, willing and able to perform the work.

4.3 Hours of Operations

The contractor is responsible for conducting business, between the hours of 7:00 AM to 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. All non-emergency work shall be performed during normal Government business hours. An exception shall only be made by the direction of the COR or when both the COR and Contractor agree it is the best interest to the Government to work outside the stated business hours. Emergency work may be assigned and performed outside the normal business hours. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.4 Key Personnel

The Contractor shall identify a primary point of contact and alternative who shall be responsible for the performance of the work in writing to the Contracting Officer and Contracting Officer Representative within 14 calendar days after contract award.

These contacts shall have full authority to act for the Contractor on all matters relating to execution of this service contract.

These contacts shall response to Work Requests during normal Government business hours within 48 hours of submission of Work Request.

Once work order has been accepted, the following key personnel shall be identified for the Work Request assignments:

- Point of Contact

- Foreman

- Craft personnel

- Safety personnel

- Engineers

- Security

4.5 Place of Performance

The work to be performed under this contract will be performed at the Tracy Fish Collection Facility, Delta Cross Channel Facility and Fish Release Sites.

4.6 Security

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control.

• Key Control

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, misplaced, issued to or used by unauthorized personnel. The Contractor shall develop procedures regarding key control.

It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees.

4.7 Government Observations

Reclamation personnel and the COR may observe, photograph, and otherwise inspect, or record Contract operations.

4.8 Safety

The Contractor shall comply with all safety requirements as stated in the Occupational Safety and Health Administration (OSHA) Regulations. In addition, the Contractor shall follow the Reclamation Safety and Health Standards when preforming tasks in accordance with this contract. If there is a conflict in the safety requirement, the most stringent safety requirement shall apply.

A Job Hazard Analysis (JHA) shall be written for work all being performed by the Contractor. The JHA will be reviewed and approved by the COR prior to perform work. The Government requires at least 72 hours to review the JHA prior to perform work.

4.9 Public Contact

The Contractor shall not discuss with the press or public regarding the Government operations and maintenance activates at Tracy Fish Collection Facility, Delta Cross Channel Facility, and Fish Release Sites. If the Contractor encounters with the public or press, refer them to the Tracy Office Management or the Reclamation’s Regional Public Affairs Office in Sacramento, California.

4.10 Hazardous Materials and Hazardous Response

The Contractor shall conform to all Reclamation, local, state, and federal regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor shall provide proof/certification of its personnel qualified to work with hazardous materials and wastes prior to perform the work. The Contractor shall also provide hazardous waste manifest to the Government within 72 hours after disposal of hazardous materials. In the event of a release of hazardous waste into the atmosphere, the Contractor shall notify the Reclamation immediately.

Examples of Federal regulations on hazardous materials are found in the following:

40 CFR 100-399 (Water Quality Programs, Pesticides and Hazardous Waste) OSHA 29 CFR 1910.120 (Hazardous Waste Operations and Emergency Response); OSHA 29 CFR 1910.120 (Hazardous Communication

Examples of State regulations on hazardous materials are:

California Title 22 (Environmental Health) California Title 26 (Toxics)

4.11 Licenses

Contractor personnel shall be licensed in accordance with State vehicle licensing requirements for equipment in which the contract will have them operate.

The Contractor shall submit a current list of all Contractor employees and their respective classifications, dates of certification and job descriptions of those classifications, annually, no later than November 30.

If the task required welding, the contractor shall provide a state certified welder for the task or a certified weld inspector. All welds shall be certified by either the certified welder or inspector.

5.0 Delivery

5.1 Description of Work

Normal Work Activity The facilities covered in this performance work statement are operated 24/7 and as such are subject to constant upgrades for the equipment, systems and structures associated with the work performed by the Government. The Government will keep the Contractor apprised of changes, upgrades and improvements so the Contractor may provide adequate services as required for these upgrades.

Emergency Work Activity Response time to emergency service during normal business hours shall not exceed four (4) hours. Response time to emergency service calls outside of the normal business hours shall not exceed twelve (12) hours regardless of the time during the day or night, weekends or holidays.

Work Plan The Contractor shall prepare and submit for approval a contingency plan to the Contracting Officer for review. The Contractor shall outline, in detail, the method(s) used in meeting Contract requirements for the following circumstances:

A Labor strike occurs which impacts the Contractor’s ability to perform.

An incident which impacts the Contractor’s ability to perform contract work.

Other unforeseen circumstances.

In all cases, the Contractor shall fulfill all contract requirements to complete the assigned tasks. This plan shall be submitted as a part of the Contractor’s proposal.

5.2 Tracy Fish Collecting Facility

Description: The Tracy Fish Collection Facility is located at the head of the Jones Pumping Plant intake channel, adjacent to Old River, approximately 9 miles northwest of Tracy, California, and about 2 miles from the Jones Pumping Plant (see Technical Exhibit 1). The purpose of the facility is to collect fish which are drawn into the intake channel and reduce the amount of debris and aquatic weed entering the channel. The fish are drawn toward the holding tanks for return by tank truck to the San Joaquin River further downstream, away from the influence of the Jones Pumping Plant. The water entering the intake channel comes from upstream reservoirs through the Sacramento-San Joaquin Delta. The Tracy Fish Collection Facility was completed in 1957. The facility is operated by the Tracy Office of the Bureau of Reclamation’s South-Central California Area Office (SCCAO). The facility is operated 24 hours a day, 7 days a week.

Contractor Activities: The Contractor shall provide maintenance and operational support as needed for the Tracy Fish

Collection Facility (TFCF) and related features. The Contractor shall follow all Reclamation directives, SOP’s standards and specifications, etc., which are available and referenced in this Performance Work Statement.

Some activities such as driving equipment, operating equipment, inspections, road repairs, repairs and performing maintenance activities shall be performed by the Contractor when requested from the Government. The Contractor may be requested to drive dump trucks to dump debris pulled out of the Old River at the intake structure to the Delta Mendota Canal. In addition, the Government may request the Contractor to buy parts and equipment for the Government facilities identified in this contract.

The Contractor may be requested to do electrical work at this facility. This facility has cranes, an automatic trash rack cleaner, valves, pumps, pipes, air compressors, and other equipment. The Contractor shall perform maintenance, repairs, and other activities as written on the Work Request document.

5.3 Delta Cross Channel

Description: The floodgate structure consists of an 85-foot long reinforced concrete inlet transition and 58- foot long reinforced radial gate section. The flow of water through the floodgate structure is controlled by two 60-foot by 30-foot radial gates (see Technical Exhibit 2). The Delta Cross Channel is located at Walnut Grove, California, and connects the Sacramento River and the Snodgrass Slough (see Technical Exhibit 3).

Contractor Activities: The Contractor shall provide maintenance support for the Delta Cross Channel and related features. The Contractor shall follow all Reclamation directives, SOP’s, standards and specifications, etc., which are available and referenced in this Performance Work Statement.

Some activities such as driving equipment, road repairs, operating equipment, inspections, repairs and performing maintenance activities shall be performed by the Contractor when requested from the Government. In addition, the Government may request the Contractor to buy parts and equipment for the Government facility. The Contractor may be requested to do electrical work at this facility. This facility has a crane, gates, motors, pumps, pipes, and other equipment. The Contractor shall be required to set traps and control rodents, and burrowing animals from populating and damaging the embankment areas at this facility. The Contractor shall have the ability to perform maintenance, other activities and make repairs when mentioned on a Work Request.

5.4 Fish Release Sites

Description: The Horseshoe Bend and Antioch Bridge FRS sites consist of a fenced, locked facility containing pumps/motors, piping, lighting, and electric gate and associated electrical equipment (see Technical Exhibit 4). The Contractor shall have the ability to perform maintenance, other activities and make repairs when mentioned on a Work Request.

Contractor Activities: The Contractor shall provide maintenance support for two fish release sites (FRS). Reclamation will continue to deliver fish to the release sites and operate the equipment during fish releases. The first site is located near Antioch on the south side of the San Joaquin River at the foot of the Antioch Bridge. The second site is located near Emmaton on the Sacramento River at Horseshoe Bend (see Technical Exhibit 5).

5.5 Emergency Repair: Emergency repairs are those repair activities which inhibit normal operations or pose a safety hazard to personnel or equipment so designated by the COR. The COR will contact the Contractor during an emergency event and explain the nature of the emergency.

The Contractor shall provide personnel, materials, equipment required to correct the emergency at the site. In addition, the Contractor will be responsible for purchasing necessary materials, or rent equipment during an emergency. The Contractor shall keep a log of materials purchased, equipment rented, or contractor equipment used, and labor associated with response to the emergency. The log shall be submitted with the Contractors response to the emergency work request.

The COR will submit a Work Request to the Contractor at the COR’s earliest convenience during regular business hours for work performed during the emergency. The Contractor shall follow the normal work request process for identifying work performed during the emergency.

5.6 Work Requests

Under normal operational conditions the Government will assign tasks though a Work Requests process. The Government will assign all Work Requests a number for tracking purposes. The Contractor shall use the work request number in all correspondence regarding the assigned task. The Contractor shall respond to all Work Requests received. At a minimum, the Contractor shall provide an estimate identifying labor, materials, and equipment, and the anticipated start and completion dates.

The estimate for labor shall include all crafts, management, and a breakdown of cost for each laborer and total labor cost. The materials estimate shall include a list of the materials with the associated and total costs. The equipment estimate shall include a list of the equipment needed with its associated and total costs.

5.7 Work Orders

Once the Contractor has submitted their proposal for the work request, the Government will have ten (10) business days to review the proposal and either accept or reject the Contractor’s proposal. During this ten (10) day period, the Government may request additional clarifying information in relation to the Contractor’s proposal. If the Government accepts the Contractor’s proposal, the Government will issue a work order with the work request tracking number.

6.0 Government-Furnished Property

Government –owned equipment may be used by the Contractor during the conducting of operations and maintenance activities at the TFCF. This will be identified as part of the scope for each task. Contractor shall perform pre and post visual inspections of government furnished property and provide documentation to Tracy Office Management.

TFCF equipment include but not limited to excavator, bulldozer, forklift, generator, crane, hoist, heavy commercial vehicles, all-terrain vehicles, and boats.

6.1 Facilities

The Contractor shall have access to the facilities for work orders under this performance work statement.

6.2 Utilities

Electricity, restroom facilities and potable water will be furnished by the Government at the TFCF only.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

6.3 Equipment

Telephone/Communications/Computer: The Contractor shall supply its own telephone/communications/computer services.

6.4 Materials

Fuel: The Contractor shall provide its own fuel

6.5 Training

If required, the Government will train the Contractor personnel on the Government owned equipment that may be used by the Contractor for support of operations.

7.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance.

Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting

Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

(f) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Quality Assurance Surveillance Plan

Performance Requirements

Summary

Performance Standard

Acceptable Quality Level

Method of Surveillance

1. Emergency Repairs Response

Timely Response

100% Timely Response

Quality Work: Comply with industry standard (FIST) 100% of the time.

Random or Periodic Inspection/Surveillance

2. Operational Support

Proper Procedures

3.

Deferred Maintenance, Repairs, New Construction and Upgrades

Timely Response, Proper Procedures, and Timely Completion.

Proper Procedures:

Industry Standard and Operation Manual are followed 100% of time.

8.0 Technical Exhibit List

Exhibit 1: Tracy Fish Collection Facility / Jones Pumping Plant.

Exhibit 2: Delta Cross Channel Floodgate Drawing Exhibit 3: Delta Cross Channel Location - Sacramento River and the Snodgrass Slough.

Exhibit 4: Antioch Fish Release Site Drawing Exhibit 5: Fish Release Sites Location

Exhibit 5: Fish Release Site Location Map

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