Performance Work Statement.pdf

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard

And Intermediate Maintenance Facility

Electrical Discharge Machine (EDM)

Preventive Maintenance Inspection and Remedial Services

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

2. OBJECTIVE & SCOPE:

2.1. The Contractor shall supply a Manufacturer Trained Certified Technician to service Six

Electrical Discharge Machines (EDMs), to a fully operational condition. The Contractor shall provide annual preventive maintenance, repair, calibration, and remedial service, to include an inspection report of work performed for the following equipment:

3. PERFORMANCE REQUIREMENTS:

3.1. Preventive Maintenance: The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to repair and conduct on-site, preventive maintenance service of the Six Electrical Discharge Machines (EDMs), in accordance with current Original Equipment Manufacturer (OEM) guidelines. The

Contractor shall only authorize a U.S. citizen, OEM trained technician, not a sub-contract technician.

EFEM Asset# Manufacturer Model No. Serial No. Alpha Location

3225361952 FANUC C600iC-ADV-16-F001 P22Y6C799 No

Alpha B-67A

3225361953 FANUC C600iC-ADV-16-F001 P2386C033 No

Alpha B-67A

3225361954 FANUC C600iC-ADV-16-F001 P2316C851 No

Alpha B-67A

3225361955 FANUC C600iC-ADV-16-F001 P22Z6C829 No

Alpha B-67A

3225361956 FANUC C600iC-ADV-16-F001 P22Z6C828 No

Alpha B-1770

3225380220 FANUC C600IB16 P1686B034 MQB B-67A

3.2. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements.

3.2.1. The Contractor shall coordinate with Shop 31 Minor Property Manager, to establish a Preventive Maintenance schedule which minimizes impact on shop operations.

3.2.2. The Contractor shall service and inspect, all Six Electrical Discharge Machines

(EDMs), in accordance with the applicable manufacturer’s manual. The preventive maintenance service shall be completed within 11 business days, after commencement of the scheduled PM. Contractor is required to meet badge requirements in paragraph 7.2 to gain access to units within the Controlled

Industrial Area (CIA).

3.2.3. Preventive Maintenance Parts: The Contractor is responsible to provide replacement parts and materials, and must obtain government’s approval before installing the part, during repair and preventive maintenance service. Contractor shall not make any repairs without government approval. Materials used shall be new and not refurbished or reconditioned materials.

3.2.4. Any remedial repairs identified during the preventive maintenance shall be accomplished if completion of the repair is possible during the on-site PM visit. If remedial repair cannot be accomplished during the visit period a follow-up report shall be completed in accordance with paragraph 3.4 of this PWS.

3.2.5. The Contractor shall notify the Technical Point of Contact (TPOC), if any equipment covered under this contract cannot be restored to operational status within the contract period.

3.3. Remedial Repair Parts: Parts that are replaced as part of the remedial repair is to be approved, then issued on a separate purchase order, and paid by the government.

Materials supplied shall be new and not refurbished or reconditioned materials.

3.3.1. Contractor shall transfer replacement parts and materials to PHNSY & IMF for proper disposal.

3.3.2. Hazardous Waste and scrap metals shall be transferred to PHNSY & IMF. For specific guidelines, and procedures governing the use and disposal of hazardous material or waste, direct all questions to the government.

3.3.2.1. Contractor shall comply with the environmental regulations in

APPENDIX II in paragraph 10.0. Non-compliance with applicable items in the attachment is a material violation of the contract.

3.4. Reports: The Contractor shall provide the TPOC, an inspection report no later than 1 week after completion of the service.

The report shall detail:

• the nature of the work performed;

• problems identified during preventive maintenance;

• remedial repair actions;

• parts or materials replaced (including part number and prices);

• any upgrades or modifications;

• an assessment of the overall condition of the equipment;

• the name of the attending technician;

• date the service was performed;

• and identify location of the equipment.

3.4.1. If any repairs, cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair and parts required, the time and cost to accomplish the work.

3.5. Labor, airfare, lodging, rental car, per diem, shall be included in the contract. Travel shall be in accordance with current Department of Defense (DoD), Joint Travel

Regulations and Federal Acquisition Regulations. Travel receipts shall be provided upon request.

3.6. Service Delivery Summary:

Performance Requirement PWS Paragraph Performance Threshold

1. Conduct on-site inspection and preventive maintenance service.

3.1. 100% delivery and compliance

2. Coordinate Preventive Maintenance with Shop 31.

3.2.1. 100% delivery and compliance

3. Service & inspect all (6) Electrical

Discharge Machines ( EDMs)

3.2.2. 100% delivery and compliance

4. Provide Preventive Maintenance

Parts.

3.2.3. 100% delivery and compliance

5. Remedial Repair. 3.2.4. 100% delivery and compliance

6. Remedial Repair Parts. 3.3. 100% delivery and compliance

7. Transfer replacement parts and materials to PHNSY & IMF

3.3.1. 100% delivery and compliance

8. Transfer hazardous waste and scrap metals to PHNSY & IMF.

3.3.2. 100% delivery and compliance

4. QUALITY ASSURANCE:

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control

Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this

PWS, and results in the prevention of potential and correction of actual problems. The

QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. GOVERNMENT FURNISHED PROPERTY:

5.1. The Government will provide all the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

5.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from servicing the equipment.

6. CONTRACTOR QUALIFICATIONS:

6.1. The Contractor shall be an authorized, Original Equipment Manufacturer (OEM) trained, certified technician, not a sub-contract technician, to troubleshoot, repair, and perform preventive maintenance service on the Six Electrical Discharge Machines (EDMs).

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S.

nationals only. The Contractor shall provide proof of this requirement upon request by the government.

6.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement) as to who the person is. Identification badges shall be worn at all times when travelling to work site and while performing work.

6.4. Contractor shall comply with health and safety regulations in APPENDIX I in paragraph

10.0. Non-compliance with applicable items in the attachment is a material violation of the contract.

6.5. Work will be performed on-site at PHNSY & IMF. No work on official government holidays.

6.6. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones

(with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records(e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the

CIA.

6.7. Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security

Office via the POC for approval.

7. SECURITY REQUIREMENTS:

7.1. In accordance with current DoD and Homeland Security Requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall coordinate with the TPOC or COR to obtain a gate pass at building 3455 Pass Office, contractor must pass a security background check and be registered with the Defense Biometric Identification System (DBIDS). It is not unusual for the pass process to take an hour or more. Prior to the start of the contract, the contractor shall provide to the POC a request for access of all personnel working on this contract and include the following information: full name, Social Security number, date of birth, and citizenship via 5512/28. The Contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

Only those with favorable investigations shall be utilized on this contract.

7.2. Contractor personnel must meet the requirements for a green badge for access to areas in the PHNSY & IMF CIA and CNIA, requiring services related to this contract. Escorted access to the CNIA must be coordinated with the appropriate department’s security coordinator to ensure that the area is sanitized and the escort is properly briefed or familiar with the area.

7.2.1. Contractor shall comply with security regulations in APPENDIX III in paragraph

10.0. Non-compliance with applicable items in the attachment is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the POC.

8. CONTRACTOR PERSONNEL:

8.1 The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as

“a function that is so intimately related to the public interest as to require performance by

Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO

NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2 Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract.

8.3 Contractor shall not provide personal services.

8.4 Contractor personnel will make clear to all individuals they engage with that they are

Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the

Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

8.7 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.8 Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday on October

Veterans Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

9. PLACE OF PERFORMANCE:

9.1. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility, JBPHH, HI

10. APPENDICES-

10.1. APPENDIX I : SAFETY AND HEALTH WORK PRACTICES FOR

CONTRACTORS WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND

INTERMEDIATE MAINTENANCE FACILITY (Rev. JUL 2024)

10.2. APPENDIX II : ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL

SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY &

INTERMEDIATE MAINTENANCE FACILITY (Rev. OCT 2019)

10.3. APPENDIX III : CONTRACTOR SECURITY REQUIREMENTS FOR

PHNSY&IMF’S CONTROLLED INDUSTRIAL AREA, SECURITY ISLANDS,

CONTROLLED NUCLEAR INFORMATION AREAS, NUCLEAR WORK AREAS,

AND/OR OTHER SENSITIVE AREAS. (Rev. MAY 2024)