Performance Work Statement.pdf

C-1

PERFORMANCE WORK STATEMENT

FOR

VENDOR RAMP SPACE

IN SUPPORT OF

COAST GUARD HC-27J AIRCRAFT STORAGE

CGNR 2704 CGNR 2708

Prepared by

U.S. Coast Guard Acquisition Directorate Office of Aviation Acquisition

(CG-9312)

October 22, 2024

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C.1. GENERAL

C.1.1 Scope

C.1.2 Background

C.1.3 Participants

C.1.4 References

C.2. Requirements C.2.1 Suitable Outside Storage

C.2.2 Contractor Support Equipment

C.2.3 Extended Preservation Requirements

C.2.4 Aircraft Access

C.2.5 Ground Operating Procedures

C.2.6 Aircraft Parts Cannibalization

C.2.7 Parts Shipment

C.2.8 Invoice Instructions

C.1. GENERAL

C.1.1 Scope The Coast Guard has a requirement to store two HC-27J aircraft at L3 Harris Waco Texas.

Storage requirement that may extend to three years. These two HC-27J aircraft, CGNR 2704 and CGNR 2708, are not flyable, but will be maintained in a towable condition. CGNR 2704 and CGNR 2708 will be stored outside and maintained to ensure that aircraft components remain preserved and useable. Periodically CGNR 2704 and CGNR 2708 components may be removed and transferred off-site. As such, Coast Guard has an additional service requirement for available vendor support equipment, tools and technicians, as needed, to remove and support shipment of aircraft components.

C.1.2 Background While L3 Harris Waco TX was installing mission systems on two Coast Guard HC-27J aircraft, Coast Guard cancelled their HC-27J missionization program. The Coast Guard has no plans to complete their installations. Courses of action to divest CGNR 2704 and CGNR 2708 from Coast Guard’s inventory are being developed, vetted and resourced. It is the best interest of the Coast Guard to contract for suitable outside storage for these two aircraft.

C.1.3 Participants

• Coast Guard Medium Range Surveillance (MRS) Aircraft Program (CG-9312)

• Coast Guard Aviation Project Acquisition Center (CG-APAC)

• Coast Guard Office of Contract Operations Division (CG-9127)

• Coast Guard Office of Aeronautical Engineering (CG-41)

• Coast Guard Aviation Logistics Center (ALC)

• L3 Harris Waco Texas

C.1.4 References

MANUAL NAMES MANUAL NUMBER DATE

Contractor’s Flight and Ground Operations DCMA INST 8210.1C, Change 1 05 November 2017

Maintenance Procedure Card (MPC) PG-85-00-230 17 December 2020

C-27J Airplane Servicing TO 1C-27J-2-12 09 March 2018

Aircraft Preservation, Storage, and De-Preservation CGTO 1C-27J-17 01 September 2013

Ground Servicing of Aircraft and Static Grounding/Bonding CGTO 42B-1-1 Latest version

C-27J Aircraft Dimensions and Areas CGTO 1C-27J-2-06 24 January 2018

C-27J Aircraft Lifting, Jacking, and Shoring CGTO 1C-27J-2-07 18 October 2017

C-27J Aircraft Towing and Taxiing CGTO 1C-27J-2-09 23 May 2019

C-27J Aircraft Parking and Mooring CGTO 1C-27J-2-10 19 May 2017

C-27J Aircraft Wiring Manual CGTO 1C-27J-2-11 Latest version

C-27J Aircraft Servicing Manual CGTO CGTO 1C-27J-2-12 23 June 2021

The Ground and Flight Risk Clause DFAR 252.228-7001 March 2023

C.2. Requirements

C.2.1 Suitable Outside Storage The Contractor shall provide suitable outside storage for two Coast Guard HC-27J aircraft at L3 Harris located Waco Texas. The Contractor shall provide outside storage that supports HC-27J aircraft mooring requirements (CGTO 1C-27J-2-10) with controlled access to ramp and runway areas. The Contractor shall provide outside storage that remains clear of foreign object damage hazards (e.g. not adjacent to construction zones or spray painting).

C.2.2 Contractor Tools and Support Equipment The Contractor shall provide Contractor tools and support equipment that is normally available on-site to support aircraft movements (CGTO 1C-27J-2-09), preservation requirements (CGTO 1C-27J-17), and cannibalization (maintenance procedure card). Contractor support equipment with operators (as required) shall include tow tractor, nitrogen servicing, electrical supply, maintenance stands, scissor lifts, forklifts, crane, tow bar (if available), and crane harness assemblies (if available). Contractor shall provide standard tools to both Contractors and Government personnel that is normally available to support organizational level maintenance on large turbo-prop transport aircraft, such as C-130J. All other support equipment and tools not readily available to the Contractor will be Government Furnished Equipment (GFE).

C.2.3 Preservation Requirements The Contractor shall provide Contractor towing equipment with operators (as required) to support weekly aircraft movement requirements and Contractor maintenance stands or scissor lifts to support 90 day and 6-month requirements in accordance with CGTO 1C-27J-17.

C.2.4 Extended Preservation Requirements

The Contractor shall remove (maintenance procedure cards) ailerons, rudder, elevators, and flaps from both aircraft (CGNR 2704 and CGNR 2708). The Contractor shall store and secure them inside the aircraft using Contractor furnished equipment (e.g., straps, wood and/or hard foam).

C.2.5 Aircraft Access The Contractor shall provide Government personnel or other contractors access to Coast Guard HC-27J aircraft to support preservation, cannibalization, aircraft movements, and periodic aircraft condition checks. Other contractors can include aircraft original equipment manufacturer (OEM), Leonardo, S.p.A., aircraft engine OEM, Rolls Royce, and/or propeller OEM, Dowty, to support preservation and cannibalization.

C.2.6 Ground Operating Procedures The Contractor shall provide its copy of their Ground Operating Procedures and upon request the Contractor shall provide access to the Coast Guard of all training records through the Contractor’s Training system for all personnel participating in aircraft movements, preservation, and cannibalization as defined Defense Contract Management Agency (DCMA) Instruction 8210.1C.

C.2.7 Aircraft Parts Cannibalization The Coast Guard may require Contractor support for cannibalization work. Upon request, the Contractor shall perform aircraft part removals (large, medium, or small aircraft components) for follow-on shipment to the Government. The Contractor shall provide readily available tools and support equipment (as described C.2.2) to support Government-led aircraft part removals.

Maintenance instructions shall be provided by the Coast Guard as required to perform maintenance actions. Upon completion of Contractor-led cannibalization of aircraft parts Contractor shall restore preservation requirements as required (CGTO 1C-27J-17).

C.2.8 Parts Shipment The Coast Guard may require Contractor parts packaging and shipping support. Unique shipping containers (e.g., main engine containers, propeller maintenance stands) will be provided by the Coast Guard as required.

All items must be shipped IAW ASTM D 3951-10. Each part shall be individually packed in a separate envelope, box, carton, or crate. Each part must be labeled on the outside with the National Stock Number (NSN), Part Number, Serial Number, Quantity, Nomenclature, Purchase Order Number, CLIN, and vendor CAGE CODE. The internal packaging material must be sufficient to prevent damage during shipment, handling, and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, and decay during warehouse storage for a period not less than one year. Packaging matter must not consist of the following materials:

popcorn, shredded paper, Styrofoam, or any type of peanut packaging. Bar coding is authorized but not required. Inspection and acceptance will be performed by the US Government Quality Assurance personnel for count and condition only.

Contractor shall provide shipping data to US Government to allow tracking. Items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section Bldg. 63 Elizabeth City, NC 27909-5001 Attn: MRS Product Line Supply Cell Mark For: CWO William Mapakoi

C.2.9 Invoice Instructions Submit proper invoices associated with this award through the Invoice Processing Platform (IPP)at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm

ET.

Additional clause

252.228-7001 Ground and Flight Risk.

As prescribed in 228.371 (b), use the following clause: GROUND AND FLIGHT RISK (MAR 2023)

(a) Definitions. As used in this clause--

"Aircraft" means, unless otherwise provided in the contract Schedule, any item, other than a rocket or missile, intended for flight (e.g., fixed-winged aircraft, blended wing/lifting bodies, helicopters, vertical take-off or landing aircraft, lighter-than-air airships, and unmanned aerial vehicles), including emerging technologies that would commonly be considered aircraft. New production articles become aircraft at a stage of manufacture or production when a wing, portion of a wing, or engine is attached to a fuselage. Blended wing/lifting bodies become aircraft at a stage of manufacture or production when the center portion and a lifting surface become attached.

"Contractor's managerial personnel" means the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of-

(1) All, or substantially all, of the Contractor's business;

(2) All, or substantially all, of the Contractor's operation at any one plant or separate location; or

(3) A separate and complete major industrial operation.

"Contractor's premises" means those premises, including subcontractors' premises, designated in the Schedule or in writing by the Contracting Officer, and any other place the aircraft is moved for safeguarding.

"Covered aircraft" means an aircraft owned by or to be delivered to the Government and, when determined by the contracting officer and specifically identified as such in the contract Schedule, may include contractor furnished aircraft that are not intended for induction into the DoD inventory, including-

(1) Aircraft furnished by the Government to the Contractor under this contract while in the Contractor's possession, care, custody, or control regardless of their location or state of disassembly or reassembly;

(2) Items removed from a Government-furnished aircraft that are--

i. Intended for reinstallation on that particular aircraft, which retain their status as covered aircraft while awaiting installation; and

ii. Not intended for reinstallation on that particular aircraft, which lose their status as covered aircraft once removal is complete;

(3) New production aircraft when wholly outside of buildings on the Contractor's premises or other places described in the Schedule (e.g., hush houses, run stations, and paint facilities); and

(4) Commercial aircraft, to include commercially available off-the-shelf aircraft, become covered aircraft when the commercial aircraft arrives at the Contractor's place of performance for modification under the terms of the contract.

"Crewmember" means, unless otherwise provided in the Schedule, personnel required in the flight manual, assigned for the purpose of conducting any flight on behalf of the Contractor. It also includes any operator of an unmanned aerial vehicle.

"Flight" means any flight approved in writing by the Government flight representative, to include taxi test made in the performance of this contract, or flight for the purpose of safeguarding the aircraft. All aircraft off the Contractor's premises shall be considered to be in flight when on the ground or water for reasonable periods of time following emergency landings, landings made in performance of the contract, or landings approved in writing by the contracting officer.

"Workmanship error" means damage to the aircraft that is the result of an incorrectly performed skill-based task, operation, or action that was originally planned or intended.

(b) Combined regulation/instruction. The Contractor shall be bound by the operating procedures contained in the combined regulation/instruction entitled "Contractor's Flight and Ground Operations" (Air Force Instruction 10- 220, Army Regulation 95-20, NAVAIR Instruction 3710.1 (Series), Coast Guard Instruction Ml3020.3 , and Defense Contract Management Agency Instruction 8210 - I (Series)) in effect on the date of contract award.

Compliance with the combined regulation/instruction is required from the time of contract award throughout the period of performance of the contract, regardless of the Government's assumption of risk under the contract.

(c) Government as self-insurer. The Government self-insures and assumes the risk of damage to, or loss or destruction of, covered aircraft subject to the following conditions:

(1) The Contractor's liability to the Government for damage, loss, or destruction of covered aircraft is limited to the Contractor's share of loss as defined at paragraph (h) of this clause, except when one of the exclusions at paragraph (d) applies.

(2) The liability provisions of this clause take precedence over the liability provisions of Federal Acquisition

Regulation (FAR) clause 52.245-1, Government Property, with respect to covered aircraft.

(3) The Contractor is not liable for loss, damage, or destruction of covered aircraft as the result of normal wear and tear, or intentional damage or destruction as required in the Schedule.

(4) Conditions for Government assumption of risk in flight are as follows:

i. The Contractor's crewmembers are approved in writing by the Government flight representative(GFR).

ii. The flight is approved in writing by the GFR.

(d) Exclusions from the Governments assumption of risk. The Government's assumption of risk under this clause shall not extend to damage, loss, or destruction of covered aircraft which-

(1) Is the result of willful misconduct or lack of good faith on the part of the Contractor's managerial personnel, including the Contractor's oversight of subcontractors;

(2) Is sustained during flight if either the flight or the crewmembers have not been approved in advance and writing by the GFR, who has been authorized in accordance with the combined regulation/instruction entitled "Contractor's Flight and Ground Operations";

(3) Occurs in the course of transportation by rail, or by conveyance on public streets, highways, or waterways, unless the transportation is limited to the vicinity of the Contractor's premises, and incidental to work performed under the contract as described in the Schedule;

(4) Is covered by insurance;

(5) Occurs after the Contracting Officer has, in writing, revoked the Government's assumption of risk in accordance with paragraph (e)(3) of this clause; or

(6) Is sustained due to workmanship errors.

(e) Revoking the Governments assumption of risk .

(1) The Contracting Officer, when finding that the Contractor's managerial personnel have failed to comply with paragraph (b) of this clause, will issue a preliminary notice of revocation requiring the Contractor to comply with contract requirements within a timeframe specified by the Contracting Officer. In determining exposure to unreasonable conditions, the Contracting Officer will consider factors including, but not limited to, the following: lack of adequate hangar fire suppression or firefighting vehicles, failure to provide adequate procedures to the GFR, or systemic failure to comply with approved procedures.

(2) Upon receipt of the preliminary notice of revocation, the Contractor shall promptly correct the noncompliance or cited conditions, regardless of whether there is agreement that the conditions are unreasonable.

(3) If the Contracting Officer finds that the Contractor failed to correct the cited noncompliance or conditions within the specified timeframe, the Contracting Officer will issue a notice of revocation of the Government's assumption of risk for any covered aircraft.

(4) If the Contracting Officer issues a notice of revocation pursuant to the terms of this clause-

i. The Contractor shall thereafter assume the entire risk for damage, loss, or destruction of the previously covered aircraft;

ii. Any costs incurred by the Contractor (including the costs of the Contractor's self-insurance, insurance premiums paid to insure the Contractor's assumption of risk, deductibles associated with such purchased insurance, etc.) to mitigate its risk are unallowable costs; and

iii. The liability provisions of the clause at FAR 52.245-1, Government Property, are not applicable to the aircraft impacted by the notice of revocation.

(5) The Contractor shall promptly notify the Contracting Officer when the noncompliance or cited conditions have been corrected. Within 3 days of receipt of the Contractor's notice of correction, the Contracting Officer will notify the Contractor whether the Government will resume risk of loss. The Contracting Officer will determine that the noncompliance or cited conditions have been corrected prior to resuming assumption of risk.

(6) The notice of revocation does not relieve the Contractor of its obligation to comply with all other provisions of this clause, including the combined regulation/instruction entitled "Contractor's Flight and Ground Operations."

(7) Any disputes regarding the Contracting Officer's notice of revocation shall be subject to FAR clause 52.233- 1, Disputes.

(f) Contractors exclusion of insurance costs. The Contractor warrants that the contract price does not and will not include, except as may be authorized in this clause, any charge or contingency reserve for insurance (including the Contractor's share of loss) covering damage, loss, or destruction of covered aircraft when the risk has been assumed by the Government, even if the assumption may be terminated for covered aircraft.

(g) Procedures in the event of damage, loss, or destruction .

(1) In the event of damage, loss, or destruction of covered aircraft the Contractor shall take all reasonable steps to protect the aircraft from further damage, to separate damaged and undamaged aircraft and to put all aircraft in the best possible order. Except in cases covered by paragraph (h)(2) of this clause, the Contractor shall furnish to the Contracting Officer a statement of-

i. The damaged, lost, or destroyed aircraft;

ii. The time and origin of the damage, loss, or destruction;

iii. All known interests in commingled property of which aircraft are a part; and

iv. The insurance, if any, covering the interest in commingled property.

(2) Ifa new production aircraft is damaged, lost, or destroyed before it has become a covered aircraft, the

Government bears no responsibility for risk of loss.

(3) Ifa new production aircraft is damaged, lost, or destroyed after it has become a covered aircraft, the Contractor shall take action in accordance with the Contracting Officer's written direction that the aircraft shall be-

i. Replaced;

ii. Repaired to the condition immediately prior to the damage; or

iii. Considered beyond economic repair. The Contracting Officer will decide whether further actions are required under the contract.

(4) Ifa covered aircraft that has been furnished by the Government to the Contractor is damaged, lost, or destroyed while covered, the Contractor shall take action in accordance with the Contracting Officer's written direction that the aircraft shall be---

i. Repaired; or

ii. Considered beyond economic repair. The Contracting Officer will decide further actions required under the contract.

(5) The Contracting Officer will make an equitable adjustment for expenditures made in performing the obligations under this paragraph (g).

(h) Contractor's share of loss.

(1) The Contractor's share of loss or damage to covered aircraft, except for loss or damage caused by negligence of

Government personnel, is the least of-

i. $200,000;

ii. 20 percent of the price or estimated acquisition cost of affected aircraft; or

iii. 20 percent of the price or estimated cost of the contract, task order, or delivery order.

(2) If the Government requires covered aircraft be replaced or repaired by the Contractor, any resulting equitable adjustment shall not include reimbursement of the Contractor's share of loss.

(3) In the event the Government does not decide to replace or repair, the Contractor agrees to credit the contract price or pay the Government, as directed by the Contracting Officer, the least of-

i. $200,000;

ii. 20 percent of the price or estimated acquisition cost of affected aircraft; or

iii. 20 percent of the price or estimated cost of the contract, task order, or delivery order.

(4) The costs incurred by the Contractor for its share of the loss and for insuring against that loss are unallowable costs, including but not limited to-

i. The Contractor's share of loss under the Government's self-insurance;

ii. The costs of the Contractor's self-insurance;

iii. The deductible for any Contractor-purchased insurance;

iv. Insurance premiums paid for Contractor-purchased insurance; and

v. Costs associated with determining, litigating, and defending against the Contractor's liability.

(i) Reimbursement from a third party. In the event the Contractor is reimbursed or compensated by a third party for damage, loss, or destruction of covered aircraft and has also been compensated by the Government, the Contractor shall equitably reimburse the Government. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for damage, loss, or destruction. Upon the request of the Contracting Officer or authorized representative, the Contractor shall at Government expense furnish to the Government all reasonable assistance and cooperation (including the prosecution of suit and the execution of instruments of assignment or subrogation) in obtaining recovery.

(j) Liability to third parties. Unless the flight and crewmembers have been approved in writing by the GFR, the Contractor shall not be reimbursed for liability to third parties for loss or damage to property or for death or bodily injury caused by covered aircraft during flight, even if the Government has accepted such liability under any other provisions of the contract.

(k) Subcontracts. The Contractor shall incorporate the requirements of this clause, including this paragraph (k), in subcontracts to include subcontracts for commercial products and commercial services, except-

(1) The Contractor shall not include paragraph (f) of this clause in subcontracts for commercial products or commercial services; and

(2) The Contractor shall not incorporate the requirements of this clause in subcontracts with Federal Aviation Administration (FAA) part 145 repair stations performing work pursuant to their FAA license.

(End of clause