Performance Work Statement.pdf

943rd Rescue Group Access Control System for 5 Doors

Performance Work Statement

1.0 DESCRIPTION OF SERVICES: The contractor shall provide all personnel, labor, tools, transportation, equipment, supervision and management necessary to install intelligent new access control system for four (4) external doors and one (1) internal door. All other implied equipment will be identified in the response to this performance work statement. These implied components may include but are not limited to: batteries, relay monitor packages, fail safe electric strikes, shielding’s/risers, a couple thousand feet of required electrical wiring, factor-A, labor for installation, engineering and project management expenses.

1.1 Scope of Work: Procure all required New Access Control System equipment and provide qualified technicians to install intelligent keypad entry control devices and other required components to four (4) external doors and one (1) internal door at building 5426. The 943 RQG must have the ability to track and record every time a door was accessed, the date/time of this and what PIN accessed the door. The 943 RQG must be able to view all this information from the access control system computer.

1.2 Basic Services: The contractor will install four (4) external doors and one (1) internal door access devices to external doors. The 943 RQG will identify which doors require keypad entry devices. The contractor will run required wiring and install all other required equipment to properly connect these five (5) keypads entry devices to the 943 RQG control system computer.

The contractor will run access testing for all five (5) doors with a 943 representative to verify that system is functioning properly before contract completion.

1.3. Installation Locations. The contractor shall install one(1) intelligent keypad entry control devices and other required components to each identified location below.

-Front Entrance

-West Side Entrance

-Patio Entrance

-Conference Room Entrance

-SIPR Room Entrance

2.0. GENERAL INFORMATION

2.1. Licenses and Permits. The contractor shall, without additional expense to the Government, obtain any necessary licenses and permits, and comply with any Federal, State, and local laws, codes and regulations applicable to the performance work statement. The contractor shall provide proof of such applicable licenses and permits upon submittal of their proposal and at any time upon request by the Government. The contractor shall submit any applicable certifications.

2.2. Contractor Personnel

2.2.1. Contract Manager. The contractor shall provide a contract manager, and at least one alternate contract manager, who shall be responsible for the performance of the work.

The names and phone numbers of the contract managers shall be designated in writing and submitted to the 943 RQG point of contact and Contracting Officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and have contract authority to provide the services and obligate the contractor.

2.2.2. The contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.2.3. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to Department of Defense (DoD) Regulation 5500.7-R, Joint Ethics Regulations (JER). The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction 64-106, Contractor Labor Relations Activities.

2.2.4. Organizational Conflict of Interest. If the contractor provides an agency with support in preparing for and/or conducting acquisitions under this contract, the agency may require that the contractor sign an organizational conflict of interest statement in which the contractor (and any subcontractors or teaming partners) agree not to submit any proposal or provide any support to any firm which is submitting (as prime or subcontractor) any proposal for any solicitation resulting from the work under this contract. The agency and contractor shall strive to identify and report situations in which an organizational conflict may result. All potential conflict of interest situations shall be handled in accordance with the Federal Acquisition Regulation, Subpart 9.5.

2.2.5. Applicable Documents and Reference. The contractor shall insure compliance with: Revised Uniform Anatomical Gift Act (UAGA), drafted by the National Conference of Commissioners of Uniform State Laws, 2006.

2.2.5.1. Specific Contractor Requirements: Provide safe and operable training locations & facilities.

2.3. Deliveries. The contractor shall coordinate with the manufacturer to perform/schedule/confirm delivery day/time for equipment, and access to hardware. An inventory check will be conducted with the contractor and a member of the 355th Security Forces Squadron, to verify all equipment and material has arrived with no damage.

Delivery Address:

3845 S Phoenix St.

Davis-Monthan AFB, Arizona 85707

Government Points of Contact (POC):

Primary POC: CMSgt Mark Christie (520) 228-2433

Alternate POC: Mr. Gary Dykeman (520) 228-5896

2.4. Security Clearance. All contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The contractor shall obtain necessary badges or documents required for entry to restricted or controlled areas, if applicable, to meet the requirements of this PWS. The contractor shall coordinate with the site POC to obtain and return temporary badges and vehicle registrations.

2.4.1. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government- issued identity, precise location information, medical history, and biometrics. Contractor personnel shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DOD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

2.4.2. Work Area Evacuation. There may be occasions, due to Air Force mission requirements, when the contractor must discontinue work and vacate restricted areas. If this is the case, contractor personnel shall vacate the work area. Government personnel will inform the contractor when they may resume work.

2.4.3. Employee Appearance. Contractor employees shall present a neat appearance and shall be easily recognized as contractor employees while on the installation providing services. Contractor employees shall wear distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring and design of the items shall be such that it identifies the contractor’s employees easily and quickly for reasons of safety and personal protection.

2.5. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services. No personnel presenting potential threats to the health, safety, security, general wellbeing, or operational mission of the installation and its population shall be employed by the contractor during the execution of this PWS. The contractor must comply with DMAFB and HPCON Covid-19 health requirements. Compliance with Air Force Instruction (AFI) 91-202, Air Force Mishap Prevention Program, is mandatory.

The contractor must develop a site-specific Safety and Health Plan.

2.5.1. Work Areas. The contractor shall keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials at all times. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition.

2.5.2. Trash/Waste Removal. The contractor shall remove and dispose all trash and waste materials at a permitted site. The contractor shall not dispose of any trash or waste on Davis-Monthan AFB. Contractor employees shall collect any and all trash, debris, refuse, garbage, etc., that is generated and place it in the appropriate containers with lids or approved covers at the end of each workday.

2.5.3. Environmental Control. The Contractor shall be required to meet or exceed the requirements and compliances of the most current 355 CES/CEIE, Davis-Monthan Contractor Environmental Guide in effect at the time of project award. To access the Davis-Monthan Contractor Environmental Guide go to www.esohtn.com

2.5.4. Smoking in AF Facilities. Contractor personnel are advised that the Air Force has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

2.5.5. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances.

Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

2.6. Working Hours. The contractor shall perform services between the hours of 7:30 a.m. and 4:00 p.m. Monday through Friday, excluding Saturdays, Sundays and Federal Holidays. If the contractor desires to work after 4:00 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the host unit. Each request will be considered on a case-by-case basis.

Host unit operations sometimes require no contractors are allowed access to the site. The host unit will make every effort to provide the contractor a forecast of time spans where access will not be permitted. Additionally, although rare, operations can dictate that the contractor be requested to cease work immediately and vacate the job site.

2.6.1. Federal Holidays. The following Federal Holidays are observed by the host unit:

• New Year’s Day

• Martin Luther King's Birthday

• Presidents’ Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans’ Day

• Thanksgiving Day

• Christmas Day

2.6.2. Government Delays. Routine work efforts shall be performed during normal installation operating hours.

2.7. Security Requirements

2.7.1. Base Entry Requirements. The contractor shall obtain Government identification documents for all employees. The contractor must provide the full name, DOB, citizenship, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as Immigration and Naturalization Service (INS) work permit or an Arizona ID (available through the Arizona Department of Transportation). Any employee desiring to bring a privately owned vehicle on DMAFB must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license.

Contractor ID cards or temporary base pass will be available for pick up within seven working days after application is received by the 355th Security Forces Squadron POC.

2.7.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

2.7.3. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks.

Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

2.7.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

2.7.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

2.7.6. Contractor Travel on Davis-Monthan AFB. All contractor employees shall not loiter in any working area before or after performing services. Upon completion of contract work, contractor employees shall promptly depart Davis-Monthan AFB. All contractor employees shall limit their travel on Davis-Monthan AFB only to the specific areas required for performance of services or in travel directly to and from these locations.

2.7.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

2.7.8. Reporting Requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

2.7.9. Physical Security. Host unit shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

2.7.10. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the Contracting Officer, until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

2.8. Government Provided Services

2.8.1. Emergency Services. The Government will provide security forces services (call

(520) 228-4444, for emergencies only), and fire protection services (call (520) 228-3333).

There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must dial (520) 228-3333 for emergency medical services.

2.8.2. Government Provided Items

a. All required credentials for access to systems

b. Physical escort at all times in classified areas

c. Sanitized work environment of all classified material

d. Government communications technician for network troubleshooting

3.0. Place of Performance. Installation of equipment and services will be carried out at building 5426 on Davis-Monthan AFB, AZ.

3.1. Period of Performance. The execution period of performance will be between 30 Days.

3.2 Privacy and Security

3.2.1 Privacy Act. If work on this project requires that personnel have access to Privacy Act Information, contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S.

Code, Section 552a and applicable agency rules and regulations.

3.2.2 Security. Personnel shall adhere to the provisions against sensitive information and/or information that effects national security under 18 U.S.C., Sec 1905 ("Trade Secrets Act") and 5 U.S.C. Secs 552(b)(1) and (b)(4), which prohibit the release of sensitive information trade and national security information, in addition to the provisions under Executive Orders 13526 and 12356 ("National Security Information)