Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

SECURE GIANT VOICE

PRINCE SULTAN AIR BASE (PSAB)

25 MAY 2024

1.0 Introduction

This Performance Work Statement (PWS) outlines the requirements and scope of work for the installation and integration of a Secure Giant Voice (GV) system at Prince Sultan Air Base

(PSAB), Kingdom of Saudi Arabia. This project aims to upgrade the existing ATI Giant Voice

Mobile Trailers that leverages the AFCENT Enterprise Land Mobile (ELMR) Radio Network.

2.0 Scope of Work

The contractor will provide all necessary materials, labor, tools, vehicles, supervision, and expertise to implement the Secure Giant Voice solution, including both fixed pole and trailer-based speaker systems, OptiWarn control software/hardware, and integration into ELMR.

3.0 Requirements

3.1 Equipment and Hardware

31 new MC-Edge Devices with built-in APX 4000 radios (31 Trailers)

ATI Intelligent Control Gateway (ICG) card (31)

Solar System for ATI Siren (31)

1 Mobile Kit Transportable (Case, Laptop with software, ACE 3600, Cable, Battery, etc.)

Fixed Control Activation Points (Workstation, Front End Processor with Control Station

Antennas) (2)

OptiWarn licensing

Spares: 3 MC-Edge Devices with built-in APX radios

3.2 Design and Integration

Motorola Solutions will design the system, conduct a project kickoff meeting, review site readiness, and revise plans as necessary with approval of the Government.

Inventory management of equipment, finalization of cutover requirements, and system integration and testing.

Provide as-installed documentation and customized system configurations.

3.3 Installation

Uninstall and remove existing GV system antennas, cables, and equipment where replaced.

Install new Motorola hardware and integrate with the existing system.

Ensure all installations are in compliance with safety and technical standards.

4.0 Government Furnished Equipment (GFE) and Support

Provide APX 6500 mobile radios.

Zoning approvals, permits, and lease agreements.

Authorized frequencies and adequate space for equipment.

HVAC, electrical circuits, emergency power systems, wall penetrations, and necessary core drilling.

Network connectivity as required.

Storage for system equipment.

Shipping from Shaw AB to site location.

Removal and disposal of decommissioned GV equipment.

5.0 Contractor Responsibilities

Conduct project kickoff and design review meetings.

Review and prepare site locations.

Conduct system inventory and finalize cutover activities.

Uninstall and remove existing equipment, deliver uninstalled equipment to the government for disposal.

Complete system installation, integration, and testing.

Provide as-installed documentation and ensure compliance with all relevant regulations and standards.

6.0 Assumptions and Constraints

Spare units will not require installation.

Trailers will be within the range of existing LMR tower coverage.

No indoor Secure Giant Voice support requirement for PSAB.

7.0 Deliverables

Detailed design documentation and project schedule.

Installed and operational ATI-based Secure GV system.

All documentation (As-Built Drawings, Owner’s manuals, Warranty Information, Assembly Instructions, Maintenance and Care Instructions, Operating Instructions, Testing Results, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

8.0 Period of Performance

8.1 The period of performance for this project is one year, commencing from the date of contract award excluding recognized U.S. holidays.

9.0 Acceptance Criteria

Successful installation and integration of the Whelen-based GV system.

Completion of system testing and validation.

Delivery of all required documentation.

A post-installation walkthrough for this project shall be coordinated with the contractor’s authorized representative and Government Acceptor.

All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative & Contracting Officer upon completion of a joint walk through by the contractor and authorized government representative.

A final walk through for each “installation area” will be performed with the contractor and the Government Acceptor to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

Upon completion of all contract requirements for all installation areas, the contractor will submit to the Government Acceptor and Contracting Officer documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area

Workflow system (WAWF) (https://wawf.eb.mil/).

10.0 General Requirements

10.1 Personnel and Access Control

10.1.1 Mandoob Requirements

The contractor shall maintain a registered mandoob that speaks fluent English on file with the RSAF (Royal Saudi Air Force) O&M office throughout the duration of the contract. The mandoob must undergo full vetting by both the USAF (United States Air

Force) and RSAF and hold a long-term pass throughout the duration of the contract.

The contractor is responsible for ensuring continuous base access for the mandoob.

If a replacement of the mandoob becomes necessary, the contractor must give advance notice to both the 378th ECS/SCOI, 378th ECS/CFP, and the Contracting Officer's

Representative (COR) at least 30 days before the replacement is scheduled. Upon replacement, the contractor and/or vendor is obligated to apply for new RSAF and USAF access within 10 working days.

10.1.2 Technician Requirements

Contractor personnel must meet all base access requirements for unclassified work. The contractor and/or vendor shall provide two technicians proficient in English, a primary and alternate, with fully vetted access to PSAB (Prince Sultan Air Base) and the LSA

(Life Support Area). Base access must be maintained for no less than one year throughout the contract and option years. The contractor and/or vendor is responsible for maintaining RSAF and USAF access. In the event of technician replacement, the contractor and/or vendor must promptly supply qualified personnel proficient in English and apply for new RSAF and USAF vetting within five days of replacement. Failure to have technicians fully vetted with the USAF and RSAF will result in damages being imposed on the contractor and/or vendor.

10.1.3 Employee Listing

The contractor shall maintain a current listing of employees and all iqamas or necessary paperwork to adequately support the US Government on PSAB.

10.1.5 Escort and Search Procedures

Non U.S. Contractors will be escorted at all times and will be subject to background investigation. Any and all personnel and materials coming into and out of the secure area are subject to search.

10.2 COR Designation and Points of Contact

10.2.1 Government Points of Contact

Government points of contact will be provided at the time of award of the contract. The contractor shall identify, by name, the key management and technical personnel who will work under this contract within 72 hours after receipt of contract award notice. The contractor shall notify the Government at least 5 days in advance of any substitutions

(within the contractor's control) of key personnel.

10.2.2 Communication

The contractor shall designate in writing the representative that will communicate outages, administrative information, and any other contractually relevant information.

10.2.3 Escort Requirements

Contractor personnel are required to be in the presence of a military escort at all times while on PSAB. Escorts will be provided by the Government. Contract personnel shall comply with all escort directions. In addition to complying with all badging requirements, the contractor must also notify the COR at least 48 hours in advance of the number of contractor personnel requiring entry onto PSAB and their arrival time. The contractor will provide the COR with at least 48 hours notice of any schedule changes, increases or decreases in the number of contract personnel, or any other escort requirements. The contractor will not be able to enter PSAB until escort arrangements are made. The U.S.

Air Force shall not be liable for delays caused by the contractor’s failure to follow the above notification requirements.

10.2.4 Media and Data Collection Devices

Media and data collection devices are prohibited on PSAB; however, the contractor may submit a request to be authorized cellular telephones on PSAB premises. The

Government reserves the right to decline any media request for any reason, thus the contractor should anticipate having no laptops or cellphones while on base.

10.3 Contractor Point of Contact

10.3.1 Contact Information

The contractor shall provide, in writing, the name and phone number of a point of contact, available 24-hours a day, 7-days a week to respond to the requirement.

10.4 Government Remedies

10.4.1 Unacceptable Performance

In the event of unacceptable performance, the Government may require the contractor to correct the unacceptable service at no cost to the Government until it is acceptable.

10.5 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

10.6 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

10.7 The Contractor is responsible for ensuring proper documentation is approved for personnel, vehicle, equipment, material and tool passes in time to avoid any delay in project start of performance in accordance with “Section H, Special Contract Requirements” of the solicitation and contract document. Any time required for obtaining badges and passes as required for access to the base will not be grounds for additional time granted to complete the project.

10.8 The contractor shall provide customer service during normal duty hours from 0700 - 1700 hours, local time (AST), Saturday – Thursday. Exceptions will be made in accordance to the

Saudi Arabia Labor Laws pertaining to all Saudi Arabia and US national holidays.

10.9 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting

Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

10.5 Government Contact Information

11.0 Place of Performance

The primary place(s) of performance is/are as follows:

Shaw AFB, Sumter, SC

Prince Sultan Air Base, Kingdom of Saudi Arabia