Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

Portsmouth Naval Shipyard detachment, Point Loma, CA has a requirement to maintain approximately 14 pieces of Material Handling Equipment (MHE). The exact quantity and composition of the MHE fleet is subject to change based on lifecycle replacement of assets or procurement and disposition of units to meet the Shipyard’s needs. A list of current equipment is attached to this performance work statement to assist the bidder with bid development. As noted above, this inventory is subject to change, so neither the contract language nor pricing will be bound to any specific piece of MHE on the provided reference list.

Maintenance includes preventative maintenance (PM), diagnosis/repair of malfunctioning and/or damaged equipment, periodic safety inspections and evaluation of units as required for all MHE and their ancillary systems such as battery chargers or guidance systems as applicable at the Portsmouth Naval Shipyard Detachment, Point Loma CA.

CLIN 0001 AND OPTION YEARS – PREVENTATIVE MAINTENANCE (PM) IAW EXHIBIT A

Twice-annual PMs will be required under this contract and will be scheduled by the COR. Some equipment may require more than two PM services during the period of performance, while scheduling and repair services may prevent some of the equipment from receiving two PMs.

The contractor shall provide a firm-fixed price for PM of equipment listed on Exhibit A. These prices shall be firm fixed for the life of the contract.

All preventative maintenance will be performed in accordance with (IAW) the manufacturer’s commercial specifications.

The contractor shall conduct an annual fork inspection on all forklifts as part of the first PM during the period of performance. Any fork defect shall be cause for the MHE to be removed from service until the fork is repaired or replaced. Only the manufacturer or their designated representative shall be authorized to repair forks.

CLIN 0002 AND OPTION YEARS – UNPLANNED PARTS/REPAIRS IAW EXHIBIT B & C

Contractor will provide a firm-fixed hourly labor rate in accordance with exhibit C “General Labor Rate” eLin C036 for all diagnosis and repairs, which will be firm fixed for the life of the contract.

The Government has estimated the parts on Exhibit B & C based on actual history of the parts used. The quantities and use factor is an estimate. Contractor shall insert unit pricing for line items on Exhibit B & C, which shall be firm fixed for the life of the Contract. Government Furnished Parts/Material GFP/GFM may be used in lieu of Contractor furnished parts.

Any unplanned repairs on MHE will require the contractor to submit an Unplanned Parts & Repair Form (Exhibit D) to the COR/ACOR for review prior to proceeding with the work. All parts/material used on each repair will be priced and listed on the Unplanned Parts & Repair Form by ELIN, Description, Part Number, Quantity, Rate, and Price IAW Exhibit B & C.

Once work has been completed, the Contractor will submit the completed Unplanned Parts & Repair Form to the COR/ACOR for review and acceptance of repairs. Government furnished parts/material may be used instead of contractor parts, and will be identified by annotating GFM or GFP in lieu of an ELIN. All labor for unplanned repairs will be listed on the Unplanned Parts & Repair Form by Description (Labor), Quantity (Number of Hours) Rate (Firm Fixed Hourly Labor Rate).

UNPRICED PARTS/MATERIAL

It is understood that some parts and material required for repairs will not be identified and pre-priced on the Unplanned Parts & Material Exhibit B & C. If a part and/or material required for repairs is not identified on Exhibit

B & C, the contractor shall provide a quote (if authorized) or an invoice from a reputable parts vendor in lieu of an ELIN with the Unplanned Parts & Repair Form to the COR/ACOR for approval. There shall be no added profit on un-priced parts/material; however, the Contractor may include a reasonable shipping/handling fee. The COR/ACOR will forward a copy of the parts quote or invoice to the Contracting Officer for negotiation and approval. The parts will be added to Exhibit B & C during the next contract modification. In the interim, the Contractor will continue to use a copy of the negotiated parts quote or invoice on subsequent repairs requiring the same part until such time the part is added to Exhibit B & C by the Contracting Officer.

MANAGEMENT AND ADMINISTRATION:

1. General Information

a. Unless otherwise specified, the Contractor shall provide all necessary labor, personal protective equipment (PPE), equipment, tools, parts, materials, consumables, shipping, and transportation to perform maintenance, repair, and alteration in support of the Scope of Work identified in this document.

b. MHE are critical to ongoing support of submarine repair and overhaul, and are subject to be in use twenty-four hours per day, seven days per week in and around dry docks, buildings, piers, controlled industrial areas and non-industrial areas. Maximizing unit “up-time” is critically important, therefore all maintenance and repairs must be provided within the timeframes specified within this SOW to ensure that units are maintained to manufactures recommendations and ready to perform work.

c. All work is to be performed on site at the Portsmouth Naval Shipyard Detachment, Point Loma CA unless at the discretion of COR/ACOR it is determined unfeasible, or in the best interest of the Government to be performed at an off-site location.

i. The contractor shall provide equipment and personnel necessary to load, unload, and transport the MHE to and from (round trip) to contractor’s facility for repair at the direction if off-site repair is authorized the COR/ACOR.

d. The contractor may be required to perform repair/maintenance on MHE in other locations around the Shipyard or at off-site locations used by Portsmouth Naval Shipyard detachment within reasonable commuting distance of the Shipyard proper. The COR/ACOR will identify the location of the MHE to the contractor.

e. Although not manufactured exclusively for the government, for the purpose of this contract, all MHE equipment is Government Furnished Property (GFP).

i. The Contractor, upon receipt of any GFP shall assume all risk of and shall be responsible for any loss or damage thereto.

ii. Any GFP required to be removed from the shipyard shall have prior Approval of the COR/ACOR, and shall be signed for by the contractor.

iii. The necessary receipt form will be provided by the COR/ACOR.

f. All work performed is subject to inspection by the Government representative prior to acceptance by the Government.

2. Reporting deliverables

a. The Contractor shall notify the COR of any cosmetic or operational repair needs identified during maintenance or inspection of the equipment.

b. Records of all maintenance and equipment condition inspections shall be provided to the COR.

c. The contractor will provide a weekly report to the COR for maintenance issues. No report is required for weeks in which no work was performed, and during which there is no pending or ongoing maintenance or repairs. At a minimum, the weekly report will include:

i. Maintenance completed that week

ii. The status of any pending or ongoing maintenance or repairs

1. Current status of the repair/maintenance

2. The reason for any delays

3. Projected completion date, updated as necessary based on unanticipated developments

iii. Any concerns, issues, or delays encountered as a result of the Government

d. The contractor may be required to complete Government provided reports or forms pertaining to maintenance or repairs of equipment as requested by the COR in addition to those specifically identified in this contract. These may be required prior-to, at the time of, or within a reasonable timeframe of any maintenance or repair work.

3. Equipment Repair

a. The Contractor shall repair all breakdowns to ensure the Government has fully functioning equipment at all times.

b. The Contractor shall be responsible for repairing breakdowns twenty-four (24) hours per day, seven

(7) days per week.

i. The Contractor shall have in total 48 hours after notification by the (COR) to ensure that any broken-down equipment in the inventory is repaired and back in service, or the COR will be notified in writing of the reason for the delay and a good faith estimate of the completion timeline.

ii. The contractor shall be on site within four (4) hours of notification during regular working hours, and within eight (8) hours of notification outside the government’s normal working hours.

c. The contractor shall receive authorization from the COR or TPOC prior to initiating repairs.

d. The government may conduct periodic surveillances of contractor work to ensure conformance. Any non-conformities identified will be forwarded to the contractor for resolution via electronic media.

The contractor will correct the non-conformities within the designated timespan(s) as outlined in this document and attachment(s) and will reply to the COR via electronic media that all non-conformities have been corrected.

4. Government Regular Working Hours

a. The Government's regular working hours are from 07:00-15:30, five days per week, Monday through Friday, except observed Federal holidays. The performance of preventative maintenance shall be accomplished within the Government's regular working hours unless the specific work requirements necessitate otherwise. Any work outside Government regular working hours requires prior approval from the COR.

b. In the event that the Contractor requires access to equipment for maintenance or other purposes, that work shall not interfere with normal Government business. The Contractor shall provide advance notice of all scheduled work to the Government. The Contractor shall notify the COR of any difficulty in scheduling work due to Government controls.

5. Observed Federal Holidays

a. The Government currently observes the following holidays: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day.

b. Any additional Federal holidays declared during the term of the contract will also be observed.

6. Government-Furnished Utilities

a. The Government will furnish water and electricity at existing outlets required for maintenance and repair of equipment under the contract at no cost to the Contractor.

b. Information concerning the location of existing outlets may be secured from the Contracting Officer Representative.

c. The Contractor shall provide and maintain, at the Contractor's expense, the necessary service lines from the existing Government outlets to the work site.

d. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

7. Contractor-Furnished Items

a. Except for work locations outlined in this contract and items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

b. The Contracting Officer and/or Contracting Officer Representative(s) may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

8. Personnel Requirements

a. The individual contractor employee(s) assigned to this contract shall be American Citizen(s).

b. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform.

c. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

d. The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective jobs.

e. Contractor employee(s) will have a commercial MHE license rated for equipment identified on the contract. The contractor’s employee may be required to move and/or drive MHE within the Portsmouth naval Shipyard Detachment, Point Loma CA.

f. The contractor employee(s) assigned must have at a minimum, formal MHE repair training/certification and three years on-the-job experience, or five years on-the-job experience.

g. The Contractor point of contact or alternate shall have the authority to resolve issues and make any required scheduling, personnel, and work process decisions on behalf of the Contractor. This person will be available on-site within four (4) hours of notification by the Contracting Officer during regular working hours, and within eight (8) hours outside the Government's regular working hours to resolve issues with equipment repair/maintenance, contractor personnel, or other service or incident related issues.

h. Contractor employees shall conduct themselves in a proper, efficient, courteous and business-like manner.

i. The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

9. Security requirements

a. The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the Contracting Officer when required to enter a Government site.

b. The Contractor shall ensure that all security/entrance clearances are obtained.

c. The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code.

d. For access into the Controlled Industrial Area, vehicle registration and insurance shall be in the name of the contract awardee or subcontractor providing the required supplies or services. Vehicles shall meet all other requirements of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration.

e. Passes and Badges

i. No employee or representative of the Contractor will be admitted to the worksite unless a satisfactory Proof of Legal Residency is furnished.

ii. Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain Common Access Cards (CAC) in accordance with security requirements.

iii. Each employee shall wear the Government issued badge over the front of the outer clothing, below their neck and above their waist.

iv. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within three calendar days.

v. The Contractor shall notify the Contracting Officer of any changes to the status of any employee with a to include, but not limited to, termination, convictions/arrests, adverse actions taken on the job for any reason or any other documented misbehavior that may affect, or have the potential to affect, security standing in terms of access to federal facilities.

f. Access Arrangements

i. The Contractor shall ensure that all of their personnel working at locations under this contract become familiar with and adhere to Shipyard regulations.

ii. The Contractor shall keep within the limits of the work and avenues of ingress and egress.

iii. The Contractor shall not enter any restricted areas unless required to do so, and shall be cleared before attempting such entry.

iv. The Contractor's equipment shall be conspicuously marked for identification.

v. The Contractor shall make all arrangements through the technical point of contact (TPOC) and COR to obtain access to buildings, facilities and other work areas. When necessary, the Contractor shall arrange for areas requiring access to be opened and closed by the controlling authority.

vi. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

g. Government Training requirements

i. When notified by the COR, the Contractor will complete and comply with training as required due to the nature of work being performed, or other Government policies and requirements.

ii. The contractor will participate in any required safety briefings or incident investigations as instructed by the COR.

h. Escort Arrangement for Secured Areas

i. The Contractor shall arrange for Government escort into secured areas requiring escort. The Contracting Officer and/or Contracting Officer Representative(s) will provide information on applicable buildings, spaces and the appropriate point of contact.

ii. The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 30 minutes. The Contractor shall notify the COR/TPOC and appropriate point(s) of contact if an escort is not available after 30 minutes and access to accomplish the work is denied. Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

i. Portable Electronic Devices

i. Any camera equipped cellular phones or other electronic devices that are camera equipped are disallowed in Naval Sea Systems Command (NAVSEA) controlled spaces, and other areas where photography or recording is prohibited.

ii. In the process of performing preventative maintenance, certifications, and/or repair, it may be necessary to employ the use of portable electronic devices (i.e. laptops, tablets etc.). This equipment shall be approved for use by security prior to being brought into NAVSEA controlled spaces.

j. Parking

i. Do not park on or block the marked fire lanes or other active travel paths at any time.

ii. Vehicles may be unloaded at the work-site on piers, but may not be parked there. Vehicles must be promptly removed from piers when not actively loading or unloading tools or materials.

iii. Parking within the enclave is only permitted along the quay-wall and non-pier areas.

k. Vehicle Searches

i. Vehicles are subject to search while entering, remaining in, or leaving the base.

ii. Contractor vehicle must be inspected by security and issued a commercial vehicle pass prior to each entry into the enclave.

l. Accident and Damage Reporting

i. The Contractor shall notify the COR and TPOC as soon as practical, but no more than two hours after any accident, injuries, or property damage that occurs at Government locations under this contract.

m. Incident Report

i. Contractor shall instruct their personnel, including subcontractors, assigned to a job within the shipyard, upon witnessing flooding, fire, injury to personnel, or any other incident or casualty requiring emergency response, to immediately contact the Fire Department, any PNSY Supervisor/Manager, and the COR.

1. Provide the location and other pertinent details.

2. Provide COR with a written incident report within 24 hours of incident.

3. Incident report shall outline the event, personnel injured, equipment damaged and root cause, actions taken, parties involved.

4. While operating at other sites outside the Shipyard that are covered under this contract, the local emergency reporting phone number should be used.

n. Fire Protection

i. The Contractor shall know where fire alarms are located and how to activate them.

ii. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

o. Emergency Medical Treatment

i. Medical emergencies occurring on military installations that require ambulance response will be reported to the on-base Fire Department using the appropriate local emergency contact phone number.

ii. Medical emergencies requiring ambulance response taking place at a location outside of government installations should be handled via the Contractor’s standard policy.

iii. Contractors will arrange for treatment of Medical emergencies not requiring an ambulance.

iv. The Government has no responsibility to provide medical treatment.

p. Emergency Response Requirement

i. All personnel shall comply with emergency notifications and directions. This includes Contractors, Subcontractors, and any person who is employed by the Contractor.

q. Disaster Preparedness

i. The Contractor shall comply with the installation's Contingency Instruction. The Contractor shall support the installation contingency response plan as directed by the Contracting Officer.

r. Environmental Protection

i. The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

ii. All environmental protection matters shall be coordinated with the Contracting Officer.

iii. Inspection of any of any on-base work locations of the Contractor, or other locations that work is being performed on Government equipment may be accomplished by the Installation Environmental Protection Coordinator or authorized officials on a no-notice basis during regular Government working hours.

iv. The Contractor shall comply with the instructions of cognizant Navy Departments with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

v. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and that these employees are kept up to date on regulatory required specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent based on appropriate education, training or experience.

vi. The contractor shall provide liquid spill protection to the ground surface during all maintenance and repairs. Any/all spills shall be contained and cleaned up prior to leaving the site.

vii. If during use, a liquid spill is caused by a broken or leaking line or some other system on the contractor’s equipment, the installation spill team will be alerted to contain the spill until the contractor can make the necessary repairs. It shall be the responsibility of the contractor to reimburse the Government for containing the spill.

viii. There are no acceptable amounts of spent abrasives, solvents, cleaners, anti-corrosive compounds, paint chips, scrap metal, trash, garbage, petroleum products or other debris, which may be released to the environment.

ix. Water Pollution Control

1. Discharges/flushes to bodies of water, storm drainage system, utility tunnels, sanitary sewerage system, and Dry-dock shall be strictly controlled to maintain compliance with EPA regulations.

2. Precautions shall be taken by the contractor to prevent fuels, oils paints, thinners, paint chips dust, detergents, cleaning compounds, or related debris from entering bodies of water or storm drain system or dry dock dewatering system.

3. Residue from sweeping, compressed air or water pressure cleaning operations shall not be allowed to enter bodies of water or the storm drain system.

4. Liquid discharges/flushes (including potable water) shall not be directed to the bodies of water.

5. Do not place any additives (e.g. chemical cleaning agents) into any drains without the written approval from the local cognizant environmental code.

6. Do not dump paint, thinner, paint debris, or brush/roller cleanup residue of any kind into the drains, restroom facilities or deep sinks.

s. Hazardous Waste Disposal

i. Packaging/Containerizing Wastes

1. The Contractor shall properly package and label all waste in accordance with Federal, state, and local regulations.

2. Control all generated waste until removed for storage and disposal, including placing waste in non-leaking containers that are compatible with the waste, and keeping containers closed at all times except when adding/ removing wastes.

ii. Waste Accumulation

1. The Contractor shall not accumulate or store hazardous waste or hazardous materials on site for longer than the current work shift without an appropriate accumulation area approved by the cognizant local technical code, and associated end user training has been completed as required.

2. If an accumulation area is established, the Contractor will be responsible for any administration, inspections, documentation, reporting, etc. as required by local policy.

iii. The Contractor is responsible for the disposal of any waste generated in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws and regulations.

t. Hazardous Materials (HM) Use

i. The Contractor shall maintain a list of hazardous materials brought on site to any location covered by this contract. The corresponding Safety Data Sheets (SDS) will be available on demand to any personnel performing work, and will be available for inspection in real-time to Shipyard personnel on request.

ii. All hazardous material must be properly labeled in accordance with OSHA requirements.

iii. At the end of each shift, the Contractor shall remove any contractor provided HM from the site.

iv. The Contractor shall account all HM brought to the facility.

v. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought on site.

u. Housekeeping Requirements

i. Work areas shall be cleaned as a minimum at the end of each shift. The Contractor will take prompt corrective actions upon notification by the COR of unacceptable operations / conditions that degrade cleanliness.

ii. At the discretion/direction of the COR, operations may be suspended until proper corrective actions have been accomplished to return the space to the level of cleanliness that was originally established.